Unit Planning 2015-16:
Integrating Learning Outcomes
Assessment, Student Achievement Data
and Institution-Set Standards with
College Planning and Resource
Allocation Processes
Counseling
29 January 2016, TECH 110
Overview
 Purpose of Revised Process:
 Close planning cycle by updating existing
plans
 Expanding Current Annual Unit Planning Process
to include “Program Review” elements
 Focus planning on the college mission and SEMP
measures
 Implement Institution-set Standard and other
legislative, regulatory or Ed Code requirements
 Use results of data review to create
improvement actions
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 2
College-level Student Achievement
Data, Analysis & Results
* from 2016 SER Student Achievement Data Section
Data Element
Course Completion
Rate
Institution
Set
Standard
Stretch
Goal
SEMP
Measure
2013/
2014
2012/
2013
2011/
2012
Threeyear Ave
65%
72%
2.2.3
65.9%
66.8%
66.8%
66.5%
Program Completion
Rate
June 2016*
June 2016*
2.2.3
40.1%
45.1%
41.3%
42.2%
CTE completion rate
June 2016*
June 2016*
2.3.2
57.8%
60.0%
60.6%
59.5%
Degrees Awarded
672
June 2016*
2.2.3
838
635
543
672
Certificates Awarded
66.3
June 2016*
2.2.3
45
56
98
66
University Transfers
489
June 2016*
2.2.3
477
473
516
489
* The CCCCO’s IEPI reporting requires the college to establish
standards and goals for student achievement measures identified in
the framework. Harbor will establish these goals in June 2016.
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 3
Program-level Student Achievement
Data, Analysis & Results
* from 2016 SER Student Achievement Data Section
Data
Element
Associate of Arts
Degrees
Associate of Science
Degrees
Associate for Transfer
Degrees
Certificates
Course Completion
Course Completion Online
Licensure Passage Rate Nursing
Licensure Passage Rate EMT
Licensure Passage Rate CNA
Job Placement Rate
Program-level
Analysis Results
20% meet standard
(2/10)
14%% meet standard
(3/22)
100% meet standard
(1/1)
22% meet standard
(4/18)
59% meet standard
(48/81)
31% meet standard
(9/29)
Meets standard
Standard
51.7
SEMP
Measure
2.2.3
2013/
2014
79
2012/
2013
52
2011/
2012
57
Three-yr
Average
63
6.4
2.2.3
10
7
8
8
1.7
2.2.3
0
0
0
0
3.7
2.2.3
4
4
8
5
65%
2.2.3
65.9%
66.8%
66.8%
66.5%
65%
2.2.3
56.2%
59.3%
61.1%
58.9%
85%
2.3.2
100%
98.3%
97.1%
98.5%
Does not meet standard
60%
2.3.2
57%
n/a
n/a
n/a
Meet standard
85%
2.3.2
100%
100%
81%
93.7%
67% meet standard
(6/9)
72.5%
2.3.3
65.8%
69.8%
74.8%
72.5%
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 4
Harbor’s Assessment-based Planning
System (HAPS) Overview
 Assessment Activities are the basis of Unit
Planning
 Student Achievement (SEMP Measures)
 Student Learning (SLO/SAOs)
 Both activities generate Improvement Actions
 Improvement Activities collectively form the
Unit’s Plan
 All results recorded online increasing usability
of results
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 5
Integration of Assessment and
Planning
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 6
Integration of SEMP and Measures
Goal 1. Access
and Preparation
for Success
Basic skills first-year
enrollment *
Goal 2. Teaching
and Learning for
Success
Goal 3.
Organizational
Effectiveness
Goal 4. Resources
and Collaboration
Achievement gaps *
Accreditation status *
Budget Goals
Completion-based class
schedules
Basic skills completion*
Fiscal viability and
compliance with state
and federal guidelines
(IEPI measures)*
Efficiency measures
(class size average, fill
rate, FTES/FTEF)
Equitable Enrollment *
Completion: Course,
Certificate, Degree &
Transfer **
Institutional plan
progress **
Number and type of
revenue sources and
amount generated
Orientation,
Assessment and
Educational Plan
completion rate *
Gainful Employment**
Program review,
Planning and
Assessment
participation **
Funds raised (annual
and cumulative)
Fall to Spring
Persistence *
Licensure Passage
rates**
Process review and
evaluation **
Foundation endowment
On-time Completion *
Resource allocation **
Amount of scholarships
awarded
SLO, PLO, ILO
achievement **
Number and type of
community/business
partnerships
Year-to-year persistence
*
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 7
Integration of SEMP and College
Initiatives
College Mission
Goal 1. Access and
Preparation for
Success
AtD
(AA/S
S)
Com
muni
ty
Servi
ces
(AS)
Enroll
Mgm
t
(AA/
AS)
Equit
y
(AA)
SSSP
(SS)
Goal 2. Teaching and Learning
for Success
Stud
ent
Succ
ess
Score
card
Accre
ditati AtD
on
(AA/S
Stan
S)
dards
Basic
Skills
(AA)
Enroll
Mgm
t
(AA/
AS)
Equit
y
(AA)
IEPI
SSSP
(SS)
Stud
ent
Succ
ess
Score
card
Goal 3. Organizational
Effectiveness
Distri
ct
Strat
Accre
egic
ditati
Plan
on
Enroll
Stan
Mgm
dards
t
(AA/
AS)
Unit Planning 2015-16 Retreat
Facili
ties
(AS)
Hum
an
Reso
urces
(AS)
IEPI
Tech
nolog
y
(TAC)
Goal 4.
Resources
and
Collaboration
Accre Enroll
ditati Mgm
on
t
Stan (AA/
dards AS)
Foun
datio
n
(AA)
Tech
nolog
y
(TAC)
February 1, 2016, Slide 8
HAPS Manages Assessment Results
 Results are summarized for review and
oversight by the college administrative
and governance process
 College level results are used by the
College Planning Council to identify
annual institutional priorities within the
three year strategic planning cycle.
 These priorities guide annual planning
and resource allocation decisions.
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 9
Course-level Student Learning
Outcomes Data, Analysis & Results
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 10
Creating the Unit Plan
Signing in to HAPS
Start a module
Filling in the form
Retrieving an existing module
2015-16 Unit Planning
requirements
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 11
Lunch
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 12
Validation processes
 Review existing Planning and Policies
Procedures
 Task: Define:
 Chair’s validation of faculty responses
 Dean’s validation of unit’s work
 Committee Oversight of SEMP
 Approval of improvement actions for
resource allocation process
 Task: Establish Timeline
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 13
Using Unit Plans
 Follow up on institution-set standard and other regulatory
and institutional requirements
 Track progress on required activities (updates due
throughout the year)
 “Just in time” planning – rather than planning for next year,
planning is continuous and as needed
 Unit Planning cycle aligns with SEMP cycle (3 years)
 Addresses need to record current year actions in planning and
resource allocation activities
 Record and manage resource allocation process
 Report on MISSION/SEMP fulfillment
 Summary of Data Review (3 years) as starting point for CPR
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 14
Recap
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 15
QUESTIONS/DISCUSSION
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Strategic Educational Master Plan 2014-17
Student Success Scorecard 2015
SEMP Fact Book
Harbor's Assessment-based Planning System (HAPS)
Program Review 2.0
SLO Assessment Pilot
SEMP Outcomes Summary (login)
Program Review Module Summary (login)
ISLO Inventory (login)
SLO Assessment Summary (login)
Unit Planning 2015-16 Retreat
February 1, 2016, Slide 16