Tenth Annual New York Arts Experience
April 27 – 30, 2017
Tour Details, Price and Payment Schedule, and Cancellation Policy
Thank you for your interest in Artistry’s tenth annual group excursion to New York City. Please read all of the
following information carefully before registering and making a deposit. We will provide any additional
information of interest as it becomes available.
The Artistry tour package includes:
 Roundtrip airfare on Delta Airlines to and from Minneapolis/St. Paul and ground transportation to and
from our hotel. Our flight to New York is currently scheduled to leave MSP on April 27 at 7:00 a.m. and
arrive at La Guardia at 10:43 a.m. Our return flight is currently scheduled to leave La Guardia at 4:30 on
April 30 and arrive at MSP at 6:50 p.m. Delta may change these times before our departure.
 Hotel accommodations at the elegant Marriott Marquis in the heart of Times Square (including hotel
taxes and baggage handling fees) for April 27-30. The hotel is conveniently located at 1535 Broadway
Avenue.
 Pre-departure orientation session led by Artistry, including background information on the shows we’ll see.
 Tickets to three Broadway shows yet to be announced.
 A welcome luncheon at Le Rivage restaurant on the afternoon of our arrival.
 Brunch at The Glass House Tavern.
 A closing brunch at a restaurant to be announced.
 A seminar just for our group with a Broadway insider.
 Time for additional activities of your choice.
Price and Payment Schedule
New York Arts Experience Tour prices are based on the number of occupants per room:
 Double Occupancy (per person)
$2,550
 Single Occupancy (per person)
$2,950
We cannot guarantee reduced prices for participants who choose to book their own flights (or make other
travel arrangements) to and from New York City. The tour is priced as a package, and we must guarantee to
Delta Airlines a certain number of roundtrip travelers. If and when we meet our minimum utilization, we will
be happy to reduce the price of the trip for travelers who wish to make their own arrangements on a first
come, first served basis, but we cannot guarantee any reductions.
Travelers may accumulate Delta frequent flyer miles for the New York trip, but frequent flyer miles may not
be used to pay for the tickets or for any upgrades, e.g., to first class. Each traveler is allowed one carry-on bag
up to the maximum size set by Delta. Travelers may check a bag at their own cost. We request that Delta seat
our travelers with their spouses (when applicable) or other traveling companions, but we cannot guarantee
that Delta will honor our request.
The price of the trip does not include incidental charges such as room service at the hotel. Restaurant
gratuities are included for the meals at Le Rivage, the Glass House Tavern, and our third restaurant yet to be
announced. Alcoholic beverages are available for purchase by travelers.
(continued)
A minimum deposit of $500 per traveler will be charged to your credit card when you register, or you may
pay your $500 deposit by check with your registration form. Payment of the deposit indicates acceptance of
the program as outlined above. PLEASE NOTE: all theater tickets and hotel and tour reservations are subject
to change based on availability at registration.
Payment may be made in full when you register or according to the following schedule (per traveler):
 $500 deposit at the time of registration.
 $1,250 on January 13, 2017.
 If registration is made after 1/13/17, the $500 deposit plus $1,250 (a total of $1,750) will be due at time of
registration.
 Final payment of any remaining balance on March 1, 2017.
Payments will be charged to the credit card number you provide with your registration form on the dates
outlined above. If you prefer to pay by check, we will contact you and remind you when payments are due.
Walking Required / Waiver of Liability / Acknowledgment of Risk
Artistry provides bus transportation between the airport and hotel, but transportation for all other group
activities is on foot. Taxi rides can be difficult to get before and after the theater. Accordingly, travelers must
be able to walk distances of up to three-quarters of a mile on extremely crowded, uneven sidewalks either
independently or with the assistance of their own traveling companions. Artistry cannot provide personal
assistance for travelers who may find walking difficult under these conditions.
Every traveler will be required to sign a waiver of liability/acknowledgment of risk form before our departure.
The operative language on the form is as follows: “In consideration of the opportunity to participate in the
Arts Experience, with full knowledge and acceptance of the risks associated with it, and with full
understanding of the above issues/conditions, I hereby release, indemnify, and hold harmless Artistry and its
employees, directors and officers, and agents from all form and manner of risks inherent in the Arts
Experience, and from all claims and demands of any nature arising from my participation in it. This waiver
shall extend to the broadest extent allowed by law under MINN. STAT. § 604.055. Should I choose to continue
travelling following the conclusion of the Arts Experience, I fully recognize that the Arts Experience will have
come to an end, and I voluntarily agree that I will be assuming all risks incidental to my continued travel.”
Cancellation Policy
 If Artistry cancels the tour, a full refund will be made to all participants.
 If the tour is cancelled because of circumstances outside Artistry’s control, a full refund will be made less
the cost of the theater tickets and any other non-refundable items, such as airline tickets, which have
been purchased on behalf of the group as of the cancellation date.
 If a participant cancels and we are able to replace him or her, Artistry will refund to the canceling
participant all but the amount we have spent on non-transferable purchases.
 If a participant cancels and we are not able to replace him or her, Artistry will charge a cancellation fee
based on the following schedule:
Before departure
90 days and over
61 to 89 days
31 to 60 days
30 days or less
Portion of total price charged as cancellation fee
15%
30%
45%
100%
Travelers who are concerned about cancellations may wish to purchase trip insurance from a third party.
Artistry does not provide trip insurance. We look forward to sharing the New York Arts Experience with you!
2017 New York Arts Experience Registration Form
Please complete one form per traveler unless you are registering with your spouse/domestic partner.
Traveler name exactly as it appears on the government-issued ID you will use to check in for your flight:
_______________________________________________________________
Traveler birth date (for airline security purposes):
_______________________________________________________________
If applicable, traveling spouse/domestic partner name exactly as it appears on the government-issued ID
you will use to check in for your flight:
_______________________________________________________________
If applicable, traveling spouse/domestic partner birth date (for airline security purposes):
________________________________________________________________
Address:______________________________________________________________________________
Phone:
_______
Occupancy:
____ Double ($2,550 per person)*
email address: ____________________________
OR
____Single
($2,950 per person)
* Name of roommate if not spouse/domestic partner listed above :______________________________
Deposit due with this registration:
$500
$1,750
Full cost
□
□
x ____ travelers if before January 13, 2017
=
x ____ travelers if on or after January 13, 2017 =
x ____ travelers if on or after March 1, 2017 =
$_______________
$_______________
$_______________
My check payable to “Artistry” is enclosed.
Please charge my: ___ VISA
___ MasterCard
___Discover
___American Express
Card Number: _________________________________________ Exp. Date:________
Signature:______________________________________________________________
PLEASE MAIL COMPLETED FORM to:
New York Arts Experience ǀ Artistry ǀ 1800 W Old Shakopee Rd ǀ Bloomington, MN 55431