New Procedures for
Completing Improvement
Plans
By Tracy L. Chenoweth & Dr.
Sherri Nash
Introduction
• In an effort to make the Improvement
Plan submittal easier for schools and
administrators, we have developed an
online Improvement Plan database
that provides Editing and online
Storage and Retrieval capabilities.
• This presentation is designed to be an
instructional tool.
Step One
• To find the new CTE Improvement
Plan format you will first need to log
on to the CTE Data Profile
Management System
– http://careertech.k12.wv.us/
– Click on the ADMINISTRATION tab
– Select Data Profile Management System
from the listing of links
– Log in via your username and password
1.
2.
3.
4.
Step Two
• If you are in a county or school
administrator with multiple schools,
you will need to select the school.
• Example:
Step Three
• From the listing now select the
concentration that has been identified
via the data profile as “needing an
improvement plan”.
Explanation
• So, how do you know which
concentration is in need of an
improvement plan?
– You need to look very closely at your school
profile data report
– Look at the very last column of your Excel
spreadsheet entitled, “Improvement Plan
Submitted”
– If you have an NR that means none is
required.
– If the field is blank, you need to submit an
improvement package
Sample Data
Close-up view
Notice which lines
need to have an
improvement package
submitted
Step Four
• Now that the concentration has been
selected you can begin working
– For this example I am going to use Phillip
Barbour’s E-Business Publishing
• This is just for an example – they may or may
not need to submit for this concentration
(demonstration only)
Lets take a Look
Notice your navigation tools
Notice that the most recent data is
automatically populated for you
Lets take a Look
Notice your workspace for the cause or
causes of the identified deficiency
Notice your workspace for up to three
strategies, timelines per strategy, and
person responsible/assigned to a
particular strategy.
Please be sure to fill out the document
completely per strategy.. So if you have
two strategies, fill in all of the info for
two…if you have one… etc.
Activities/Strategies
 Analyze deficiencies and develop activity
strategies for improvement
 Activity strategy examples are provided in
the next slides for completers, ACT Work
Keys, Global 21 Assessment, Placement,
and Education deficiencies
Examples of Activities/Strategies
 Work with counselors to assure four CTE
core courses are available in the schedule
and students are scheduled in the courses
 Promote concentrations by highlighting
positive performance (i.e. 94% placement)
 Provide awareness of career opportunities
and continuing education success
Examples of Activities/Strategies
 Communicate student performance
success to administrators, advisory
councils, Board members, and community
 Use student leaders and alumni to
promote benefits of concentration
 Assure students are prepared for ACT
Work Keys and Global 21 assessments
 Report accurate data
ACT Work Keys Deficiencies
Examples of Activities/Strategies
 Attend WVDE training for ACT Work Keys
assessment preparation and
implementation strategies
 Prepare students prior to assessments
(i.e. value of ACT Work Keys credential,
test taking strategies)
 Analyze specific skill deficiencies
 Implement a structured process for
students to use WIN/Key Train for
remediation and track usage
ACT Work Keys Deficiencies
Examples of Activities/Strategies
 Integrate academic standards into the CTE
curriculum
 Work with academic teachers to identify
strategies to improve specific skill areas
 Use technology resources (ie. Tech Steps, Tooling
U, Today’s Class) to reinforce locating information
skills
 Assure all completers are assessed
 Retest after WIN/Key Train remediation (cost to
school for 2nd testing)
 Use online testing with extended time for special
needs students
Global 21 Assessment Deficiencies
Examples of Activities/Strategies
 Attend training for implementation
strategies
 Encourage teachers to share in exam
decision-making
 Use formative assessment approach
 Utilize technology resources
 Capitalize on industry certifications
Placement Deficiencies
Examples of Activities/Strategies
 Analyze labor market needs with advisory
councils
 Increase advisory council involvement
 Use alumni as classroom speakers
 Assure concentration prepares students
for employment opportunities
Placement Deficiencies
Examples of Activities/Strategies
 Implement CTE e-mentoring
 Work with local WIB/One Stops to register
students for job placement services
 Collect email addresses of 3 contact
people before students graduate for
follow-up data
Continuing Education Deficiencies
Examples of Activities/Strategies
 Provide opportunities for students to
explore continuing education
 Conduct college tours/postsecondary
education speakers in the classroom
 Assure students/parents have access to
Financial Aid workshops
Continuing Education Deficiencies
Examples of Activities/Strategies
 Participate in CTE e-mentoring
 Provide counseling
 Communicate alumni postsecondary
success data
Lets take a Look
• When you are finished, be sure to
click on the UPDATE button
Now What?
• Your information is fully editable- so
if you leave this screen and come
back your information will remain.
• You can change your information or
add to it at anytime… just remember
that each change requires you to click
UPDATE.
Now What?
• Print out each of your plans
– Be sure to print each of your
improvement plans.
– To print simply click File then Print
– Your document will print to your
designated printer
Now What?
• Use your navigation tools to perform
the next step- if any
• That is all there is to it!
Important Information
1. All improvement plans are due by
September 15th, 2011.
2. You need to write your improvement
plans based on the standards for the
2011-2012 school year
3. If you had an improvement plan on a
concentration last year, you simply
need to update that plan on this
platform
– Make your modifications to that prior
plan on this new platform
Standards for 2011-2012
• WorkKeys
– Reading = 72%
– Math = 72%
– Locating Information = 66%
• Global 21 = 78%
• Placement
– Positive placement = 92%
– Jobs in field = 60%
Important Information
• As always, if you have any questions,
concerns, errors, etc.. Please do not
hesitate to contact Tracy L.
Chenoweth, Dr. Sherri Nash and/or
Ron Grimes.
• We are ready to work with you and
ensure your plans are completed.
• Thank you!