The game plan
Rules of play
Titta Kallio-Seppä
19th October, 2016
The Game Plan – Rules of play
Titta Kallio-Seppä
The important steps from the start to getting the degree…
Your career
How to navigate in UniOGS?
1. UniOGS
Who and what?
2. What is a doctoral degree?
3. Time-line of the 4-year process
What, when, how, why?
Follow-up group
Doctoral Training Plan
Study requirements
1. UniOGS
University of Oulu Graduate School
Since 2011
Goal: lay the foundations and develop the framework
of researcher training in Oulu.
1st January 2012
First generation of early-stage researchers started
their doctoral training.
The key persons in UniOGS:
Dean and vice-Dean
Markku
Kaisa (vice)
• Leading the Graduate
School
• Granting of study rights
• Granting of doctoral
degrees
• Vice: education & courses
The key persons in UniOGS:
UniOGS Management Group
Student member
Jaana Isohätälä
Eva Maria, Seppo, Janne, Kaisa, Markku, Helena, Hanna, Veikko + Saana & 3 UniOGS coordinators
• Harmonization of processes
• General education & transferable skills curriculum
• Criteria for the selection of students and the acceptance of the doctoral thesis
Key persons: 4 Doctoral Training Committees
Human Sciences
Faculty of Education, Faculty of Humanities,
Oulu Business School, Human Geography
Health and Biosciences
Faculty of Biochemistry and Molecular Medicine,
Faculty of Medicine
Technology and Natural Sciences
Faculty of Science, Faculty of Technology, Oulu Mining School, Oulu School of Architecture
Information Technology and Electrical Engineering (1.1.2017)
Faculty of Information Technology and Electrical Engineering
Chair, representatives of the Faculties and Institutes, Chief Academic Officers, 2 students
• Admission applications
• Nomination of supervisors and follow-up groups
• Acceptance of Doctoral Training Plans
• Giving permissions to defend thesis, nominating kustos and opponent
• Grading the thesis
21 Doctoral Degree Programmes
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Educational Sciences
Humanistic Sciences
Economics and Business Administration
Geography
Geosciences and Mining Engineering and
Mineral Processing
Chemistry
Physics and Astronomy
Mathematical Sciences
Architecture
Mechanical Engineering
Process and Environmental Engineering
Industrial Engineering and Management
Biology
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Biochemistry and Molecular Medicine
Medicine
Health Sciences
Dentistry
Information Processing Science
Computer Science and Engineering
Wireless Communications
Electrical Engineering
4 Doctoral Programmes
EUDAIMONIA
THULE
BCO
MRC
OY & PPSHP
INFOTECH
Chief Academic Officers
- The end process
Vuokko Iinatti
(Oulu Business School)
Heikki Kuoppala
(Faculty of Information
Technology and Electrical
Engineering)
Tero Vedenjuoksu
(Faculty of Science,
Oulu Mining School)
Kari Kaskela
(Faculty of Humanities,
Oulu School of Architecture)
Helena Seppälä
(Faculty of Education,
UniOGS)
Anita Pirilä
(Faculty of Technology)
Sanna Ahonen
(Faculty of Biochemistry and Molecular Medicine,
Faculty of Medicine)
UniOGS Coordinators:
Human Sciences
Kaisa Huttunen
(Titta Kallio-Seppä -26.10.16)
Health and Biosciences
Anthony Heape
Technology and
Natural Sciences
Riitta Kamula /Marjo Tourula
Information Technology
to be announced
and Electrical Engineering (1.1.2017)
Regulations
UniOGS has to take account
Finnish law:
• Universities Act
• Government Decree on University Degrees
University level regulations:
• University Bylaws (johtosääntö)
• Education Bylaws (koulutuksen johtosääntö)
European level development:
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Seven Principles of Innovative Doctoral Training
2. What is a doctoral degree?
The answer, my friend, is…
A title that convinces other scientists that you are able to
independently and critically apply scientific research
methods and generate new scientific knowledge… which
could make an impact on society.
University law (794/2004) 5 22§
The thesis requirements
The doctoral thesis should show evidence that the doctoral student can independently and critically
apply scientific research methods and generate new scientific knowledge.
The rest is all about
Communication…
A doctoral thesis can be a compilation of published research articles and manuscripts and a
summary based on these, or it can be a monograph.
A compilation-based thesis may include multiple published articles, accepted manuscripts, or other
manuscripts, but a single article published, or accepted for publication, in a high-quality scientific
journal can be sufficient.
Networking…
The doctoral thesis may contain joint publications or manuscripts, if the independent contribution of
the doctoral student can be clearly demonstrated.
And not wasting time…
The doctoral training should be defined in a way that the doctoral degree can be completed within a
time equivalent to four years of full-time studies.
Finnish law -
To be awarded a doctorate, the student must:
(1) complete the required postgraduate studies;
(2) demonstrate independent and critical thinking in the
field of research; and
(3) write a doctoral dissertation and defend it in public.
RESEARCH
3. Time-line of the process, 4 years
RESEARCH and publication of results (including articles and/or thesis)
20 – 50
ECTS
STUDIES
FIELD-SPECIFIC STUDIES
Obligatory: Doctoral Training Plan, Presenting Research Plan
TRANSFERABLE SKILLS & GENERAL EDUCATION
Obligatory: Introduction to Doctoral Training, Scientific Research and Ethics, Follow-up
group reporting & meetings
TEACHING (optional)
Year 1
Admission:
Study rights
Follow-up
group
Supervisor(s) &
Research plan
outline
Year 2
Full doctoral
training plan
Year 3
Mid-term
assessment
Year 4
Statement on
student’s state of
readiness
Public
defense
Permission to
publish,
naming the
opponents
Annual progress report & follow-up group meeting :
evaluation report
Nomination
of preexaminers
1. Year
acceptance of the Doctoral Training Plan
1. Nominate your Follow-up group
Form, Doctoral Training Committee chair nominates
2. Write your Doctoral Training Plan
3. Personal study plan in WebOodi
4. Have your 1st follow-up group meeting, report
At the end of the first year
Supervisors not part of your FUG
5. Acceptance of your DTP in Doctoral Training Committee
meeting (3 ECTS)
Chair + 1-2 members
• Research & studies
Doctoral Training Plan (DTP)
A. The Research Plan
Abstract (obligatory, 1 page max.)
1. Rationale (background, introduction)
2. Objectives and expected results
3. Research methods and material
4. Ethical issues (if relevant)
5. Implementation: schedule of research and studies, distribution of work,
and funding plan
6. Research team, supervision, and collaboration (including mobility)
Key literature / bibliography
AF: http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Appendices/Research-plan/
B. The Study Plan, Oodi-PSP
C. The Career Plan
group in the meeting.
written as a part of the section 2 or present separately for the follow-up
The DTP is
your personal game strategy
• The DTP can be one of the most useful tools for keeping
you and your training on track.
• Written for you, your supervisory team and your follow-up
group.
• Gives you skills in writing funding applications!
• A living document that needs continual updating (each FUG
meeting).
• Instructions how to write the DTP:
http://www.oulu.fi/uniogs/formslibrary
• When: end of the first year
2. Year
mid-point of doctoral training
• Update your Doctoral Training Plan, make plans for the
next year
• Organize your 2nd follow-up group meeting,
• Update DTP
• Progress and plans for next year
• Chair: report, send to UniOGS
• Mid-term report (0 ECTS)
• Research & studies
3. Year
Agreeing upon the end-process
• Have your 3rd follow-up group meeting, report:
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Update DTP
Progress and plans for getting the work ready
Chair: report, send to UniOGS
Statement on student’s state of readiness
Pre-examiners & opponent?
• Research (& studies)
4. Year
Sending the thesis manuscript for pre-examination
• Nomination of pre-examiners, pre-examination
• Permission to publish, naming the opponent(s)
• Public defense
• The length of
the end-process c. 6 months
My own time-line
Red = time spent doing my research and studies
Admission
2005
December
2006
My plan was to do
licentiate thesis
first, but…
3 years doctoral
student position
2007
2008
2009
2010
September
2013
2011
2012
Maternity
leave
16 000
eur grant
Defence,
2013
Pre-examination,
March
3,5 years + 6 months = appr. 4 years
Obligatory courses
for all doctoral students
Courses
• Introduction to Doctoral Training, 1 ECTS
• Scientific Research and Ethics, 2 ECTS
Other tasks
• Doctoral Training Plan, 3 ECTS
• Presenting research plan, 1 ECTS (seminar in your major/DP)
• Follow-up group reporting and meetings, 1 ECTS (when thesis send
to pre-examination)
8 ECTS obligatory of your study requirements
Field-specific studies
12-42 ECTS
• Courses that help you to do research
• Talk with your supervisor!
• For doctoral studies, post-graduate or advanced courses
(with J- or S- included in the WebOodi course code) are
required.
• Organized by Degree programme and Doctoral
Programme
• Teaching
• Depending on the major, a doctoral student may include
teaching in his/her degree.
• University Pedagogy for doctoral students -course!
Codes used for showing the progress of your research in
WebOodi (0 ECTS credits)
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Nomination of follow-up group
First Follow-up group meeting
Midterm report of Doctoral Training
Additional report
• Pre-examination
• Permission to defend the thesis
• Acceptance and Grading of the Thesis
Passive register! (University of Oulu Education Regulations, 4/2016, §9 Student enrolment)
• A doctoral student’s study right is declared passive if the student has no study attainments during
the past two consecutive academic years, or if the student has enrolled as absent, or neglected to
register to the University, for the past two academic years.
Optional general and transferable skills courses
WebOodi
http://www.oulu.fi/uniogs/courses
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Basics of University Pedagogics for Doctoral Students
Utilization of Patent Databases in research
IP Rights and Research
Scientific Communication
Communicating science to the media, general public and
decision makers
Information skills for doctoral students (library)
Publishing and Acta series
Working Life Guidance Skills and Leadership - Part I and II
Mentoring programme
It’s about the skills, not
the degree!
…can be exploited to
strengthen your weak
spots (e.g.
communication skills,
project management,…).
Be selfish! Take what
you need to develop
your future career… and
stop counting credits!!
University of Oulu Staff Training
What is Office Escape?
Move your office to Tellus for one week to interact, network and learn new skills together with
other doctoral students from different fields and nationalities!
Workshops: Presentation skills, Mindfulness, Library info (open access, researcher profile etc.)
Develop your own presentation that you will give at the end of the week. (5 minutes)
Group task: Together they identify an issue or a problem and during the week develop solutions for it.
Interested? Contact: Anthony.Heape @ oulu.fi
UniOGS Mentoring Programme
What topics did you cover?
Getting to know each other: thesis, studies, work, personal challenges as a student
Job hunting: CV, work application, job interview
Career planning: experiences, skills, strengths & weaknesses, self-evaluation (how to value own
abilities)
Working life after PhD:
work possibilities
employees’ expectations towards graduates
Feedback:
efficient organization of work
management of tasks and projects
”Työllistyminen tohtorintutkinnon jälkeen
how to be boss/supervisor
jännittää. Mentorointi karisti kuitenkin edes
international networking, conferences
jokusen tumman pilven tulevaisuusnäkymien
meeting in the mentor’s work place, typical workday
edestä.”
”We’re going to continue our mentoring with
couple extra meetings.”
”I hope the programme will be run again! This
has been an extremely valuable experience to
me.”
”Can I participate the programme again with
another mentor that has different background?”