Faculty Center
Reference Guide
For Faculty and Roster Contacts
Contents
Welcome to Faculty Center
Accessing the Faculty Center
Faculty Center Features
Class Detail
Class Roster
Notify Students Function
Printer Friendly Version
Downloads
Instructor Delegates
Faculty Center Grade Roster
Welcome to Faculty Center
The self-service Faculty Center is the component used by Instructors and Roster
Contacts for class roster, grade entry, grade changes, and for notifying students
in a class via email.
Accessing the Faculty Center
Faculty/ Instructor
Faculty/ Instructors do not need to request access to the Faculty Center role, this
will be generated for them based on their entry in the CLASS_INSTR table,
picked up in a batch job that is run periodically.
Faculty/ Instructors will access the Faculty Center via ASU Interactive.
www.asu.edu/interactive
Until August 2007, faculty will be using Rostergrades for Spring and Summer
class rosters, grade entry, and for grade changes.
For class rosters for Fall 2007, select the Faculty Center option.
Direct link to Faculty Center:
http://www.asu.edu/interactive/facultycenter
Roster Contacts
Roster Contact Access
Roster Contacts should request the role of: SR Roster Contacts.
Roster Contacts will also need the written approval of their Chair/Director before
being given access to the Faculty Center.
Rosterwill access the Faculty Center via PeopleSoft system
https://hrsa.oasis.asu.edu
Roster Contacts, who typically have other access in the PeopleSoft system, will
access the Faculty Center via the PeopleSoft Navigation menu. While instructors
have access to just the classes they are teaching, Roster Contacts will have
access to all classes they are responsible for supporting. Roster Contacts will be
required to complete online training before being granted access.
Roster Contacts should rely on the faculty center only when they need to work as
a faculty proxy. Standard Screens within the PeopleSoft menu are available for
viewing class information without going through the faculty center.
When a Roster Contact selects what they need to work with in the faculty center,
they are actually becoming a “proxy” for a faculty member. When a roster
contact selects a faculty member, or a specific class, they will enter the faculty
center as that individual. If a Roster Contact selects a specific class to work with,
when they are taken to the faculty center they will see all of the classes taught by
that instructor.
Since the faculty center will always default to the most current active term that
the faculty member is teaching, the default term will not necessarily be the term
of a class selected on the Roster Contact selection page.
Navigation to the faculty center for Roster Contacts:
ASU Customizations>Student Records>Faculty Center (Roster Contct)
Roster Contact Class Selection
Roster Contacts will be presented with a selection page to identify the class they
want to work with in the faculty center. Roster Contacts are only allowed to work
with classes within their designated Academic Org.
Once the Roster Contact enter their selection criteria, if there is more than one
class returned, another selection option displays, allowing them to further select
the class(es) they need to work.
When a selection is made, control will pass to the faculty center, displaying all of
the classes for the instructor selected.
Roster Contacts will be allowed to select from classes that are within their own
Academic Org. Once in the faculty center, and once they have become a proxy
for an instructor, they will have access to all classes that that instructor is
teaching, regardless of the Academic Org. This will allow a Roster Contact to
fully support the instructors in their department, even if they are teaching classes
outside of their academic department and/or a cross-listed class.
Faculty Center Features
Once classes are display for a faculty member, or selected by a Roster Contact,
the operation of the faculty center is the same for all users.
Faculty Center Front page
Select Term – enter the term you wish to work with. Click ‘change’ to refresh data.
Note: The selected term will default to the most current active term that the person using the
Faculty Center is scheduled to teach. If the instructor is not teaching during the current term, the
next active term that the instructor is teaching will be the default term. If an instructor is teaching
consecutive terms, the default term will be the current term until the last day of the term, and will
change on the first day of the next term. Instructors teaching Spring and Fall only will see Spring
until the last day of the spring term, after which they will see Fall until the last day of the Fall term.
All terms that the instructor has taught, and that were converted into the PeopleSoft system, will
be offered in the select term.
Note: Terms prior to fall 2006 were not converted as individual sections with instructors, and are
therefore not available to instructors via the faculty center. These classes are available to Roster
Contacts.
Options – you can display all classes for the selected term (Show all Classes), Only classes with
enrollment, or View a weekly schedule of your classes.
Class Details - view details about a class by clicking on the “class” information.
Class Search tab – takes you to the general class search for the entire ASU schedule of classes.
Class Roster – The class roster icon
Download – The Download icon
begin taught that term.
will take the user to the roster for the selected class.
will download an excel spreadsheet with a list of classes
Note: Browser settings can affect your ability to successfully perform downloads.
Class Detail
Class Roster
Select the Class Roster icon
to display a class roster. This class roster
displays all students in the class as defined by the selected enrollment status
(default is enrolled).
Notify Students Function
The notify option allows you send emails to all, all enrolled, or all selected
students in your class. The email note that you create will be sent to you for your
records (these emails will not appear in your ‘sent’ mailbox), with a Blind Copy
sent to each student (this prevents students from seeing other student names in
the email they receive).
Printer Friendly Version
Select Printer Friendly Version option to display a class roster best suited for
printing.
Downloads
The Download feature
allows you to obtain spreadsheets of a list of all your
classes for a term or a roster of a selected class.
You can obtain a spreadsheet of any class you are teaching by selecting the
class roster icon
and then the download icon
:
Instructor Delegates
Instructor Delegates are those individuals who are given access to a specific
class by a primary instructor or Roster Contact. A delegate may be a student, a
staff member, or another faculty member.
Instructor Delegates do not roll from one term to another as other instructor types
do. As part of the class roll process, all instructor types of ‘Delegate’ are purged.
Instructor Delegates can be added via the faculty center, or by using the pages
under Curriculum Management at:
Curriculum Management > Schedule of Classes > Maintain Schedule of
Classes
The individual is added to the class as an instructor type of Delegate.
Instructor delegates may also be added to a class via the faculty center using the
Delegate icon on the front page.
Faculty Center Grade Roster
The Grade Roster icon will appear beside a class when grade rosters have been
generated for a class. Grade Rosters are generated nightly by a batch process
controlled by the Office of the Registrar. Student enrollment activity (adds and
drops) will not be reflected real-time on the grade roster, but will be included
each time the grade roster is generated.
A grade roster is available for a class when the grade roster icon appears:
Select the grade roster icon to go to the grade roster for the class.
The grade roster type will always be ‘final’. No other grades will be collected via
the faculty center grade roster.
Approval Status - The Approval Status will begin as NOT REVIEWED. Once you
have entered grades and you want to post them to the student’s record, change
the roster status to POST TONIGHT. You cannot change grades on the roster
once the status is set to POST TONIGHT, though you can change the status
back to NOT REVIEWED any time before the batch posting process runs and
change a roster grade.
When the batch process runs, it will change the Approval Status of the grade
roster. If the roster is still incomplete, the status will be set back to NOT
REVIEWED. If the grade roster is complete, the status will be set to
COMPLETE.
Note: While the status of COMPLETE will appear and be selectable in the
Approval Status drop-down, the status is only set by the batch process and will
generate an error if it is selected and will not allow a SAVE.
Find Function
Find – to find an individual student on the grade roster, use the Find option. Click
on Find and enter the student information in the pop-up box.
Unassigned grades only
To show only missing grades, click the
The grade roster will redisplay with just missing grades.
option.
Add this grade to all students
To set all unposted grades on a roster to the same grade, use this option. Use
the dropdown to select a grade and click on the grey box.
You can select any valid grade for the class, or set all grades to blank. You can
then go back and adjust any that need changing prior to saving the roster, and
setting the approval status to POST TONIGHT if you are ready to post grades.
Save or Return
When you have finished entering grades, click the save icon at the bottom of the
page
.
If you have entered grades, but have not saved them when we select to Return,
you will get the following message:
If you select OK, you can then select Save and Return again to return to the front
page.
If you select Cancel, the changes you made will NOT BE SAVED and you will be
returned to the front page. ANY GRADES YOU ENTERED, OR STATUS
CHANGED, WILL NOT BE SAVED.
Once a grade is posted by the nightly batch process, you cannot change it on the
grade roster. Use the Grade Change process for this.
Just as in the Class Roster, you can select to notify students on the grade roster
via email, or you may select to produce a printer friendly version of the Grade
Roster.