2016 VWFL
TEAM MANAGER’S
HANDBOOK
www.vwfl.com.au
VWFL CONTACT INFORMATION
COMPETITION MANAGEMENT
JESS SMITH
AFL Victoria Operations Coordinator
Ph: 0432 102 462
E: [email protected]
OR
DARREN FLANIGAN
AFL Victoria Female Football Manager
Ph: 0488 738 333
E: [email protected]
UMPIRES
ADRIAN FISHER
VWFL Umpires Coordinator
Ph: 0433 919 262
E: [email protected]
DEVELOPMENT
CHYLOE KURDAS
AFL Victoria Female Football Development Manager
Ph: 03 83 416 042
E: [email protected]
Team Manager Duties
Although the responsibilities of the Team Manager will vary from club to club, in general this
position should ensure that the competition rules and procedures associated with the actual
playing of the game are carried out and adhered to.
Team Uniform
Ensure that all players are correctly attired on match day. No piercings, only beige
undergarments are permitted, no bobby pins in hair, only molded boot stops and all other
uniform rules are adhered too. Any player found to have any foreign objects / jewelry /
bobby pins, non-beige undergarment will be yellow carded
Other Officials
Team Manager’s must ensure that personnel are designated to act as, field, boundary, goal
umpires, team runners and team trainers are familiar with their roles and the specific
requirements of the position. Personnel should be supplied with the appropriate
equipment/uniform to carry out their duties. All officials must sign the team sheet and be
over 15 years of age.
Umpires
The Team Manager should ensure that the umpire’s room is clean and secure with
refreshments provided. Umpires should be offered water during quarter breaks. If any issues
arise on match day or prior regarding umpires, contact should be made with Adrian FisherUmpire Coordinator. An Umpire escort must be supplied by the home team.
Security of Players Belongings
The security of belongings should be considered prior to the players taking the field. No venue
can fully guarantee the safety of items that remain in the change rooms during a game. It
would be a good idea to remind players and parents of this problem and have player valuables
such as phones, watches, jewelry and expensive clothing left at home or secured with a team
representative
Team Sheets
Each Team Manager must complete the team sheet prior to the game via the online
registration system; together with the correct jumper numbers. All players and officials must
sign the team sheet prior to the commencement of the game. No player can be added to the
team sheet after half time.
Home team managers must enter the results including adding/deleting players, adding
jumper numbers, goals, best and game results to footy web by no later than 6:00pm following
the game however, ideally 1 hour after the game concludes
Home Team managers must also use Jot form - https://form.jotform.com/60607837668973
at the end of the game to photograph and send the team sheets of both teams, goal cards
and time keeper cards. Please retain the physical copies until the end of the season. No copies
need to be physically sent to the AFL Victoria unless requested.
Footballs
The Home and Away team Manager’s and captains/ coaches are to meet with the umpires at
the umpire rooms 30mins prior to the start of the match. The Home team manager is to
present two (2) official VWFL branded Sherrin footballs in good condition to the umpire prior
to the commencement of the game. These balls are then returned to the home team manager
after the games completion.
The official VWFL 2016 ball is the women’s size 4.5 football supplied by Sherrin and is the only
ball to be used. All match balls can be ordered through AFL Victoria.
JLT Pre Match Check list
The Home Team prior to the commencement of the game must complete the Pre Match
Checklist. The JLT Checklist is now available through a phone app- Search AFL Match Checklist.
Starting Times
The Team Manager should be aware of the starting times of all quarters and ensure that the
coach has the players ready to commence playing. For clarification, please refer to the VWFL
Rules. All VWFL divisions are 20 minute quarters - 10 min half time and 5 min qtr. time.
Match Paperwork
Ensure match day paper work is completed (see match day checklist and ensure online
obligations are fulfilled)
List of Emergency Phone Numbers
Team Managers should have an up to date list of all player contact and emergency phone
numbers (parents/guardians) in case of an emergency, Trainers and Coaches should be made
aware of their players medical conditions
Team Manager should also have details of the closest hospitals to their ground for opposing
teams to transport their players if the need arises.
Major Incidents
If there is an incident at your game which may attract negative attention from the media,
you must contact either Darren or Jess immediately. It is expected that clubs do not answer
media enquiries relating to the incident and instead refer them to AFL Victoria’s Media
Manager Anthony Stanguts on 0413 986 190
Notable rule alterations:
Teams are allowed up to 25 players (18 on the field- up to 7 on the bench)
25 metre penalty will replace a 50 meter penalty
Evening Up rules apply for Goldfields, North West and South East Divisions will be used
Match Day Information
Equipment
The following equipment is to be provided by the venue and home team:
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Time Clock - Siren/Bell
Goal Post Padding
Stretcher
Scoreboard
Two match footballs
Ground Marking
Ice for injury management
Attire of Officials
The following officials must be attired as prescribed by the League (bracketed where
applicable) and undertake their specified duties as per AFL & VWFL rules:
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Club Boundary Umpire - Black shorts or leggings and hi-vis Green bib / or Orange Bib
supplied by VWFL. No street wear.
Club Goal Umpire Orange Spray Jacket supplied by AFL Vic or traditional white goal
umpire jacket and 2 White goal flags supplied by both clubs)
Trainer Supplied white Trainers vest, black shorts, leggings or tracksuit pants)
Runner AFL Vic Supplied Yellow Vest that MUST have the Melbourne Football Club
Logo on it & black shorts or tracksuit pants. No street wear)
Water Carriers Club supplied Flouro Water vest or top & black shorts/ leggings or
tracksuit pants. Must be distinguishable from the Runner. No street wear.
Duties of Officials
(a) All officials must be properly attired and perform only the tasks he/she is required
to do (laws of the game apply):
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Runner – one runner only and must be in VWFL uniform. Deliver messages to
players only. They must not linger on the ground under any circumstances.
Shall not obstruct the play in any way.
Water persons – give water only. Must stay off the field of play whilst not
doing their duties and shall not obstruct the play in any way.
Trainers – may assist players who are injured whilst on the ground. Must stay
off the field of play whilst not attending to their duties.
Note: Each club must have one (1) accredited trainer. Clubs can field up to four (4) persons
to deliver water inclusive of trainers.
The Team Manager is responsible for the club’s conduct in the change-rooms. The
club should change in the specified area only, and ensure that the team is on the
ground at the required times and the rooms are left clean after the match. Each
club is responsible for the cleaning of their change room following their match.
Note: Clubs will be liable for any damage to the change-rooms
(a) It is the responsibility of the club to remove any remains from any banner that may
be used.
(b) Quarter and three-quarter time addresses are not to take place within the centresquare.
(c) Each club is responsible for the behavior of their players, officials and supporters at
any game in which their club participates. Codes of Conduct are to be adhered to
at all times and all person involved in matches must be reminded they are
representing the VWFL and their club and act accordingly.
(d) VWFL Regulations and AFL Rules apply
Match Day Paper work
a) Home Team
The Home team is responsible to:
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Ensure your players and officials sign the team sheet and deliver to the umpire
before the game
Provide club Time Keeper with timekeeper card
Provide club Goal Umpire with scorecards
Collect Incident Reports, If applicable
Collect all match paperwork following the game; i.e Timekeeper cards, goal
umpire cards, team sheets- including each clubs goal kickers and best players
numbered 1 – 6 with 1 being the best on ground for their team)
Team Manager are to enter scores, amend team lists and jumper numbers, add
goal kickers & best players onto Footy Web system
Team managers should use Jot form to send a photo of match paperwork to VWFL
- https://form.jotform.com/60607837668973
It is also the responsibility of the HOME Team to input the quarter by quarter scores, goal
kickers and best players for BOTH teams into the Footy Web system no later than 6pm, and
ideally 1 hour following the game on match day. You must also amend team sheets (add or
delete players when necessary). This is required for accurate and timely media coverage.
Please refer any issues to Operations Coordinator Jess Smith 0432102462
b) Away Team
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Ensure your players and officials sign the team sheet and deliver to the umpire
before the game
Ensure club goal Umpires are provided with goal cards.
Ensure clubs Timekeeper is provided with timekeeper card.
At the end of the game complete your Team Sheet, ensuring goal kickers and bests
are listed
Return all match paperwork to the home team manager
Player Reports
If a player is reported the Operations Coordinator is to be contacted on the Sunday Night.
An Umpire reporting a player or official at any league sanctioned game, should inform the
Team Manager or an Elected Club
Time Keepers Procedure
Playing Time
All Divisions:
4 x 20 minute quarters, with No Time On.
Time off is only called when a stretcher is taken on to the field of play. The umpire blows the
whistle to signal time off and again to signal time on. If there are time constraints on the
game, quarters should be adjusted to ensure the game finishes on time in consultation with
a delegate from each team and a field umpire.
Duties
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sound the siren at the beginning and end of each quarter
Complete the official VWFL time Keepers card
Keep official time of the game
When to sound the siren
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Warning siren, 5 minutes before the scheduled commencement of play, this is to
notify the umpires and players to enter the field.
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When the field umpire enters the field prior to the commencement of each half and
holds the ball in the air walking toward the centre of the ground.
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Prior to each quarter commencing when the umpire blows the whistle and holds the
ball in the air.
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When the playing time has lapsed, keep sounding the siren until the umpire indicates
the end of play by blowing the whistle and raising both hands in the air.
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Quarter time interval - 4 minutes after the end of the first quarter to indicate to teams
that they must take up their playing positions. Maximum 5-minute break.
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Half time interval - 8 minutes after the end of the second quarter to indicate to teams
that they must take up their playing positions. Maximum 10-minute break.
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Three quarter time interval - 4 minutes after the end of the third quarter to indicate
to teams that they must take up their playing positions. Maximum 5-minute break.
HOME GAMES CHECKLIST- Your Team Manager/ Club needs to supply:
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1x Team Manager
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1x Goal Umpire (you provide goal umpire card)
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1x Time Keeper (you provide time keeper card)
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1x Boundary Umpire
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1x Runner in correct uniform (Melbourne Football Club branded vests)
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1x Umpire Escort
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1x accredited trainer in correct uniform. A game will not commence without an
accredited trainer present for each team. A minimum level 2 First Aid and CPR is
required.
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2x Red Size 4.5 Sherrin Football in good condition (yellow for night matches)
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Ensure goal pads are in place and stretcher is next to the substitute bench
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Ice for injuries
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Ground lines to be marked
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A working Scoreboard (home team supply someone to operate) and access to a
siren/timekeepers box
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Completed team sheets delivered to the Umpires before the commencement of the
game
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Team managers and captain/coach are to meet with Umpires straight after the match to
sort out paperwork and 30 mins prior to commencement of the game
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Enter Results and fill out the Jot form online by 6pm. ideally within 1 hour following your
game
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Store the match paperwork until the end of the year
AWAY GAMES CHECKLIST- Your club needs to supply
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1x Team Manager
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1x accredited trainer in correct VWFL uniform. A game will not commence without an
accredited trainer present for each team. A minimum level 2 First Aid and CPR is
required.
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1x Goal Umpire (with goal umpire card)
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1x Time Keeper (with time keeper card)
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1x Boundary Umpire
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1x Runner in correct VWFL uniform.
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Completed team sheets delivered to the Umpires before the commencement of the
game
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Team managers and captain/coach are to meet with Umpires straight after the match to
sort out paperwork and 30 mins prior to commencement of the game
TEAM MANAGER’S ONLINE PAPERWORK
Team Managers Online Paperwork- Jot Form
http://form.jotformpro.com/form/40988420758971
Team Managers will take photos of and upload the following after the match:
 Signed Away Team Sheet
 Signed Home Team Sheet
 Goal Cards (both cards in 1 photo)
 Time Keepers Card
If a report occurs, you must inform AFL Victoria Operations Coordinator immediately after
the game on 0432102462- A letter will be sent to the club on Monday to confirm the report.
No paperwork is needed on the day, umpires will electronically submit the report and should
notify the club of a report on the day where possible
To make it easier for you, I have included instructions on the following pages on how to add
the form to your phone’s home screen.
How to Save a Website Shortcut to Your IPhone Home Screen
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Open up Safari on your iOS device.
Navigate to the website that you want to save as a home screen shortcut. In this case,
http://form.jotformpro.com/form/40988420758971
 Tap the Share button on the bottom menu bar. It’s an icon that’s a box with an arrow
sticking out from it.
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Tap on Add to Home Screen.
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On the next page you’ll give the shortcut a name and confirm the web address.
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After that, tap on Add in the upper-right corner to add the shortcut to your home
screen.
You’ll now have a home screen shortcut to a favourite website and it’ll blend in with
all of the other apps without a problem
How to Save a Website Shortcut to Your Android Phone Home Screen
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How to add a bookmark:
1. Launch the web browser on your device
2. Go to the link http://form.jotformpro.com/form/40988420758971
3. Press the Menu button
4. Click “Bookmarks” and/or then click “Add Bookmark”
Now that you have a Bookmark set for one of your site, you are now ready to add a
bookmark to your Android home screen.
How to add a bookmark to your Android Home screen:
Option 1:
1. Launch the web browser on your device
2. Press Menu button
3. Select Bookmarks
3. Long press any bookmark and then click Add Shortcut to Home screen
Option 2:
1. Long press on a blank area on your home screen.
2. Select Shortcuts
3. Select Bookmarks
4. Choose the Bookmark to the website that you want to link on your home screen.
5. Done!
JLT Match Day Checklist
The JLT Match Day Checklist is now online also and will save you the hassle of hanging
onto your checklist for the required 7 years; instead it will automatically be lodged with JLT
each week through the App. Read all about it here http://www.aflvic.com.au/wpcontent/uploads/2014/03/FAQs_Release-2.pdf
Here’s how to access the JLT app:
iPhone and iPad Users
Click on the App Store button
Click on the “Search” function in
the top right hand corner
Type in AFL Match Day
Select “Install”
Android Users
Click on the Play Store button
Click on the “Search” function in
the top right hand corner
Type in JLT AFL Match Day
Select “Free”
Select “Install”
MEDICAL EMERGENCY INFORMATION
Club name:
Address:
Any special Instructions for ambulance:
In case of medical emergency the following person is in charge:
Important local medical contact numbers
Urgent Medical Emergency 000
Local doctor:
Local dentist:
Local hospital (public):
Local hospital (private):
The closest access point for an ambulance is:
The first aid equipment is located:
Map reference:
Must be displayed in both change rooms
VICTORIAN WOMEN’S FOOTBALL LEAGUE
INCIDENT REPORT FORM
VS.
ROUND:
VENUE:
DIVISION:
DATE:
Warning: Incident will only be investigated by the VWFL if they are submitted in this format. Both parties are to submit their
version of event on separate incident report sheets. Report what you know are facts, don’t assume or speculate.
Location of Incident:
(eg. on ground, in car park, club rooms etc.)
Type of Incident:
(eg. physical or verbal abuse, property damage, theft etc.)
Reported to:
Position:
Persons Involved
Name:
Position:
Name:
Position:
Name:
Position:
Witnesses
Name:
Contact Details:
Name:
Contact Details:
Name:
Contact Details:
Affected Person(s)
Name:
Contact Details:
Injuries:
Name:
Contact Details:
Injuries:
Name:
Contact Details:
Injuries:
Injury Treatment
Name of Medic:
Details:
Version of Events
Please add a separate sheet if you have more information.
Signature of Club Rep:
Date:
Name of Club Rep:
Position:
Contact Number:
I agree to the payment of all costs involved in investigating the incident as agreed with AFL Victoria
Please fill in this form after any incident during, before or after an official VWFL Match. In addition to the report,
please call Jess Smith on 0432102462 as soon after the match as possible to advise of the incident. Please email
this form to [email protected] by 9am Monday following the match.