BBYO Community
eNews
What is the BBYO Community eNews?
• The BBYO Community eNews is a monthly eNewsletter that goes to
each region’s teens, parents, alumni, donors and other stakeholders
– anyone associated with your region.
• The BBYO Community eNews is intended to work in tandem with
your regional website. Information in the eNews should direct back
to the website where readers can get more detailed, in-depth
information.
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Content Creation
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The International Office creates a template for each monthly issue of the BBYO
Community eNews.
– This includes articles related to international initiatives, FAN information, advisor
content and open areas with directives to include local content. Here is an
example of a BBYO Community eNews template.
The template is posted on Dashboard for you to access 10 days in advance of the
scheduled distribution week.
– This is intended to give you ample time to prepare the content. If you know that
you have a busy week coming up, please budget time to prepare this
accordingly.
– To access the template, log into ARCOS and search for the mailing number that
is posted on Dashboard.
Keep in mind that detailed, local information should be housed on the website.
– Highlights about these things should be included in the eNews, but there should
be directives to the website to learn more about them.
– Prior to eNews distribution, make sure to do a regional website review to ensure
that your website does have content to support information included in the
eNews (i.e. events, photos, program information, etc.)
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Editing and Distribution
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Log into ARCOS and search for the mailing number posted on Dashboard to access
the template.
• IMPORTANT: Do NOT click “Edit” – instead, click “COPY” to make a copy of
the mailing to localize the information (i.e. From Name, From Email, Subject) to
your region.
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Once you have completed the content, let your DCE know that it is ready for content
edits.
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Once your DCE gives you the “OK,” he/she will send the mailing number to the
designated contact in the International Office for one final round of edits.
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Prior to this, the International Office will have sent the appropriate distribution list to
your hub admin who will either upload the segment or instruct you to do so.
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Once the final “OK” is received, the eNews is ready to be sent.
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