Awaiting Approval ____________
Approved with Changes_12-3-15_
Approval Date ________________
Haliwa-Saponi Tribal School
Regular Board of Education Meeting
October 8, 2015
Term
Expires
8/6/15
9/3/15
9/17/15
10/8/15
Attendance Record
Rev. Ronald Richardson, Chair
2018
x
x
x
x
Ruth Ealing, Vice-Chair
Donna Richardson, Secretary
Jimille Mills
Glenda Evans, Asst. Secretary
Trina Lynch, Treasurer
2016
2016
x
x
x
x
2016
2017
x
x
x
x
x
x
x
x
x
x
x
Alfred Richardson
2017
x
x
-
x
Dalton Lynch
Ella Viverette
Sylvia Richardson (resigned)
Kay Oxendine
2018
2017
2018
x
x
R
x
x
R
x
-
x
E
x
x
- = absent
*=late and may not be included in all the voting
Staff: Michelle Varian, Principal, Rebecca Arroyo, Principal
Guests:
see sign in sheet
Meeting called to order: Chair Rev. Ronald Richardson called the meeting to order at
7:07 p.m. Roll was counted and quorum was determined. A moment of silence was observed.
Conflict of interest: none noted.
Approval of Agenda
It was motioned by Glenda Evans to approve the agenda with the additions of September 17,
2015 minutes and resolution. Motion seconded by Jimille Mills. Motion carried unanimously.
Old Business
Haliwa-Saponi Native Youth I Grant Update-Archie Lynch
Archie Lynch, Tribal Administrator, stated he is uncertain about the amount of this grant per
year. Have not met to discuss this grant but a meeting is scheduled for October 26, 2015 in
Washington, DC. This meeting is primarily to establish a timeline to follow and the reporting of
this grant. Archie Lynch, Priscilla Maynor and Trina Lynch will be attending this meeting. This
grant will be received for 4 years. He would like to do a retainer with Priscilla to help with this
grant. Chief Dr. Ogletree Richardson stated that only two tribes were awarded Native Youth
money.
Principal Varian reported that the school had a 100% graduation rate from 9th through 12th grade
for the 2014-15 school year. We are one of three charter schools to receive this status.
Indian Education Curriculum-Mrs. Senora Lynch
Mrs. Senora Lynch has been teaching Indian education for 6 years on a part-time basis. This will
now become a full time position. She will help teachers incorporate Indian culture in the regular
curriculum in their classroom. Students will also learn about the history of Hollister and culture
will also be part of teacher orientation.
Administrators Evaluations & Report
Several board members met for the purpose of performing teacher evaluations. Jimille Mills
read the report and asked for board approval.
1. Motioned by Jimille Mills to accept principal’s Varian and Arroyo annual evaluations and
report. Motion seconded by Kay Oxendine. Motion carried unanimously.
Warren County Sheriff Report-Case Closed
Warren County Police Officers came to the school and conducted an investigation on a
complaint filed by a parent. A police report was sent to Chairman Rev. Ronald Richardson
marked “case closed”.
2. Motioned by Dalton Lynch to acknowledge receipt of the report (case closed) from the
Warren County Sheriff’s Office. Motion seconded by Glenda Evans. Motion carried
unanimously.
Fundraising
Ms. Rachel Lynch is starting an Athletic Booster Club since there is no funding for athletics this
school year. There is talk about planning a basketball tournament. The amount needed for the
school year is $15,000.
Budget/Finance
Principal Varian went over budget changes suggested by Brittany Christen at Acadia Northstar.
School Board Meeting October 8, 2015
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3. Motioned by Alfred Richardson to approve the suggested budget changes. Motion seconded
by Dalton Lynch. Motion carried unanimously.
Motioned by Glenda Evans to enter closed session for personnel and student grievances at
8:00 p.m. Motion seconded by Dalton Lynch. Motion carried unanimously.
Motioned by Jimille Mills to exit closed session and return to regular session at 10:52 p.m.
Motion seconded by Trina Lynch. Motion carried unanimously.
Closed Session Action Items:
4. Motioned by Ruth Ealing to approve family medical leave for Ms. Wanda Traylor until
November 24, 2015 and then provide unpaid leave until December 30 and she will have to pay
for medical coverage and retirement. Motion seconded by Kay Oxendine. Motion carried
unanimously.
5. Motioned by Ruth Ealing to terminate previous contract with Dr. Jackie Burditt as assistant
development manager pending verification from Acadia. Motion seconded by Dalton Lynch.
Motion carried unanimously.
6. Motioned by Glenda Evans to approve contract for Dr. Jackie Burditt as development
manager with the following changes from Oct 1 – June 30, 2015 for the amount of $7,500.
Motion seconded by Kay Oxendine. Motion carried unanimously.
7. Motioned by Trina Lynch to approve Michael Rice as coach/wellness coordination/physical
education teacher. Motion seconded by Ruth Ealing. Motion carried unanimously.
8. Motioned by Jimille Mills to approve Stephanie Cotton as the English teacher/girls basketball
coach. Motion seconded by Ruth Ealing. Motion carried unanimously.
9. Motioned by Glenda Evans to approve Charles Hodge as varsity basketball coach for an
additional fee. Motion seconded by Jimille Mills. Motion carried unanimously.
10. Motioned by Alfred Richardson to approve contract with Steve Burdin for EC file
compliance at an hourly rate not to exceed $1,500 pending verification from Acadia. Motion
seconded by Kay Oxendine. Motion carried unanimously.
11. Motioned by Dalton Lynch to accept the resignation of Mr. Mealing effective October 2.
Motion seconded by Trina Lynch. Motion carried unanimously.
Bill 334 (Nepotism Bill)
Principal Arroyo reported this bill will not be in effect until March, 2016. This Bill applies to the
tribal school. In November, 2015, DPI wants to meet with tribal council.
School Board Meeting October 8, 2015
3
Bus Update
One of the buses is not functioning properly so the school is using the small bus and van in the
afternoon.
-92% of kids at school receive free lunch
-Debbie Scott met with students to oversee team court. Students will be giving discipline.
-Teachers are performing I Ready training in class. Reading academy must meet every day.
-MTSS Team is multi tiered and covers all improvement aspects.
EC Update
Two ladies from DPI visited on Monday, October 5. Students are on task for Nov and Dec.
They will be coming for an unannounced visit in the next few weeks.
Comp Ed- students can make up hours by Thanksgiving. Hours are offered but students are not
showing up. Principals will contact parents who can choose not to participate. Transportation is
offered but parents can say they don’t want it.
Staff has looked at 6 EC files and closed 4 files. The other 2 files will be corrected by Nov. She
will pick random student file when she returns.
School Improvement Team-tabled at the last meeting.
12. Motioned by Ruth Ealing to accept Lori Silver and Sankie Richardson to the school
improvement team. Motion seconded by Kay Oxendine. Motion carried unanimously.
Remaining Agenda
13. Motioned by Dalton Lynch to table remaining agenda items. Motion seconded by Kay
Oxendine. Motion carried unanimously.
Motioned by Glenda Evans to adjourn at 11:35 p.m. Motion seconded by Trina Lynch. Motion
carried unanimously.
Respectfully Submitted,
Glenda Evans
Glenda Evans
Recording Secretary
School Board Meeting October 8, 2015
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Motions
1. Motioned by Jimille Mills to accept principal’s Varian and Arroyo annual evaluations and
report. Motion seconded by Kay Oxendine. Motion carried unanimously.
Warren County Sheriff Report-Case Closed
2. Motioned by Dalton Lynch to acknowledge receipt of the report (case closed) from the
Warren County Sheriff’s Office. Motion seconded by Glenda Evans. Motion carried
unanimously.
3. Motioned by Alfred Richardson to approve the suggested budget changes. Motion seconded
by Dalton Lynch. Motion carried unanimously.
Closed Session Action Items:
4. Motioned by Ruth Ealing to approve family medical leave for Ms. Wanda Traylor until
November 24, 2015 and then provide unpaid leave until December 30 and she will have to pay
for medical coverage and retirement. Motion seconded by Kay Oxendine. Motion carried
unanimously.
5. Motioned by Ruth Ealing to terminate previous contract with Dr. Jackie Burditt as assistant
development manager pending verification from Acadia. Motion seconded by Dalton Lynch.
Motion carried unanimously.
6. Motioned by Glenda Evans to approve contract for Dr. Jackie Burditt as development
manager with the following changes from Oct 1 – June 30, 2015 for the amount of $7,500.
Motion seconded by Kay Oxendine. Motion carried unanimously.
7. Motioned by Trina Lynch to approve Michael Rice as coach/wellness coordination/physical
education teacher. Motion seconded by Ruth Ealing. Motion carried unanimously.
8. Motioned by Jimille Mills to approve Stephanie Cotton as the English teacher/girls basketball
coach. Motion seconded by Ruth Ealing. Motion carried unanimously.
9. Motioned by Glenda Evans to approve Charles Hodge as varsity basketball coach for an
additional fee. Motion seconded by Jimille Mills. Motion carried unanimously.
10. Motioned by Alfred Richardson to approve contract with Steve Burdin for EC file
compliance at an hourly rate not to exceed $1,500 pending verification from Acadia. Motion
seconded by Kay Oxendine. Motion carried unanimously.
11. Motioned by Dalton Lynch to accept the resignation of Mr. Mealing effective October 2.
Motion seconded by Trina Lynch. Motion carried unanimously.
School Improvement Team-tabled at the last meeting.
12. Motioned by Ruth Ealing to accept Lori Silver and Sankie Richardson to the school
improvement team. Motion seconded by Kay Oxendine. Motion carried unanimously.
Remaining Agenda
13. Motioned by Dalton Lynch to table remaining agenda items. Motion seconded by Kay
Oxendine. Motion carried unanimously.
School Board Meeting October 8, 2015
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