MGM(1)
Monash University International Student Service
Official Minutes
Meeting 1 of MUISS General Meeting was held at 6.p.m. on the 2 of March, 2017 in MUISS
Lounge, Campus Centre
1. Attendance:
President:
Jason An Binh Nguyen
General Secretary:
Queenie Pui Kwan Chung
Treasurer:
Astika Saxena
Publications Officer:
Audrey Miranda Prasetya
Education Officer:
Sudhir Mandarapu
Activities Officer:
Kay Peng Lau
Services and Welfare Officer:
Fan Faye Guo
Activities Portfolio:
Cai Yun Tammy Lam
Jie Luo
Hong Ni Athene Mak
Yusra Shahid
Education Portfolio:
Varsha Devi Balakrishnan
Akshita Bhatia
Chau Dang
General Secretary Portfolio:
Ting Yan Dion Choi
Reynard Fernaldy
Priya Naresh Kumar
Publication Portfolio:
Timothy Fidelis
Lorraine Kong
Thanh Nguyen
MGM(1)
Services and Welfare Portfolio:
Wei Shan Kimberly Fung
Terri Loimata-Mau
Nadia Nodi
Jastisia Nur Fatima
Treasury Portfolio:
Sheik Adnaan Shakil
Wei Shi
Shweta Vinod Menon
2. Acknowledgement of traditional owner of land
This MGM acknowledges and pays respect to the people of the Kulin nations as the original
and ongoing owners and custodians of this land. The MUISS commits itself to actively fight
alongside Indigenous people for reconciliation and justice for all Indigenous Australians.
MGM(1)
Confirmation of Agenda Order:
1. Meeting date and time for MGM
To ensure MUISS Committee have efficient internal communication, MUISS
will held a General Committee Meeting (MGM) each week. However, the date and
time of MGM is yet to be confirm as we try to include as many members as possible
to participate. After show of hands, we agree we will have a poll within the committee
Facebook group to finalise the date.
Queenie Chung (General Secretary) will be responsible for setting up the poll.
2. Regarding General Committee Training Session
The MUISS General Committee Training session will take place between 4th
of March and the 5th of March. The starting time for the training sessions are 9 a.m.
and the ending time for Saturday will be 5p.m. and Sunday will end on 3:30 p.m. The
training sessions includes introducing MUISS as a whole, responsibilities, etc…
3. Photo Day during training session
This year MUISS will have their committee photo taken during training
session (March, 4th) After series of discussion, the final decision is as listed:

Publication: Baby blue

Services and Welfare: Red

Education: Pattern

Activities: Pink

General Secretary: Navy Blue

Treasury: Grey and Black
All executives will dress in black and white and the dress code will be smart
casual for all.
4. Intercultural Competence Committee (ICC) Training
MUISS has been participating in the development of intercultural competence around
campus and this year MUISSEC have decided to add in ICC as a component of training.
ICC training will take place in Week 2, Saturday (11/03/2017). During the meeting
Queenie Chung (General Secretary) stated it is extremely important for all members to
complete the online course session before the actual training session.
MGM(1)
5. Queer Committee Training
This year, MUISS is aware of the importance of being inclusive and we also
encourage our members to do so as well. Therefore, this year we are introducing the
Queer training provided by the Queer department of MSA. The Queer training will be
provided by the Diversity and Inclusive Department. The date of the training is yet to
be confirmed by next week after talking to the Diversity and Inclusion Department
6. Date of Free Breakfast
Free Breakfast have become one of MUISS’s signature event, and it is
important for this event to continue. However, to make this event successful MUISS
must ensure that enough members attend each session. The first free breakfast will be
held this Friday (3/3/2017) from 9 a.m. to 11 a.m., However Faye Guo (Services and
Welfare Officer) would like to have a set date for this event. After talking to member
within the same portfolio, they have set the date to every Tuesday, 9 a.m. to 11 a.m..
7. Motion for Free-breakfast:
Draft Motion 1
“That this MUISS Committee authorises the expenditure of $2000 (for both
semesters) to pay Free-breakfast from budget line – Projects & Campaign (Project
line 651100)”
Mover: Faye Guo
Seconder: Astika Saxena
For: 25
Against: 0
Abstain: 1
Motion Carries
MGM(1)
General Committee member Akshita Bhatia asked “why the motion being passed is
expensive.” Queenie Chung (General Secretary ) Responed: “This is because the total
payment for both semester.” General Committee member Sheik Adnaan Shakil asked
“What is the total budget, for this budget line?” and Queenie Chung (General
Secretary) respond was “7000 dollars, however the remaining budget of this budget
line may be use in other events as well.”
8. Motion for Board Games Night:
Board Games Night will happen 3 times per semester, and the current
proposed budget includes extra expenditure such as board games maintenance. $480
will be for drinks and food for all board games night events and $350 for extra
expenditures.
Draft Motion 2
“That this MUISS Committee authorises the expenditure of $850 (for both
semesters) to pay Board Games Night from budget line – Other Activities (Project
line 652900)”
Mover: Joy Lau
Seconder: Audrey Miranda Prasetya
For: 26
Against: 0
Abstain: 0
Motion Carries
9. Next Meeting
The next meeting of MUISS is to be confirmed
Meeting closed at 7:30 p.m.