Form Instructions are located on page 2.
Name:
Print Form
Additional Comments: (ex: replaces Jane Doe)
Email Address:
Department:
Phone:
ePAC Acctg Admin Access Effective Date:
Cost Trans Approver
VUnetID
Action
PA Accountant
Action
Employee Name
VUnetID
Employee Name
PA Initiator Central
VUnetID
Action
Employee Name
PA Workflow Admin Effort, PA Workflow Admin Payroll
VUnetID
Employee Name
Action
PA JPP Executor
Action
VUnetID
Employee Name
Node(s)
Node(s)
Node Type
Select Fund Type Attributes
Node Type
Node(s)
Node(s)
Node(s)
Select Fund Type Attributes
Restricted Center Collection Method
Node Type
Node Type
PA Workflow Admin Effort
Yes
No
reset
Yes
No
reset
Yes
No
reset
PA Workflow Admin Payroll
Yes
No
reset
Yes
No
reset
Yes
No
Node Type
Approval Signatures By signing below, the above named permissions or permission changes are authorized for ePAC to be entered into STAR.
Approval 1:
Approval 2:
Approval 3:
Office use for entry into STAR:
Security Contact Approval
Name (Print or type)
Signature
Date
Name (Print or type)
Signature
Date
Name (Print or type)
Signature
Date
Name (Print or type)
Signature
Date
reset
Welcome to the ePAC Access Request form. This is an interactive PDF form. You can fill in the required fields and then print the form for approvals. Please note, this form is to be used
for adding, deleting or changing access rights for ePAC Accounting Administration roles. ePAC Cost Transfer Approver, PA Accountant, PA Initiator Central, PA Workflow Admin Effort
(E), PA Workflow Admin Payroll (P) and Job, Position, and Payrate (JPP) Executor . Here is a brief outline of these roles
Role Name
PA Cost Transfer
Approver
Description
This person provides central accounting approval for retroactive earnings distribution changes. Their approval
completes the cost transfer.
Able To
Approve or Reject Retroactive Distribution
Changes
PA Accountant
This person provides staff accounting review for retroactive earnings distribution changes.
Approve or Reject Retroactive Distribution
Changes
PA Initiator Central
To initiate Retroactive Distribution Changes that bypass departmental workflow and advance directly to the PA
Accountant.
Initiate Retroactive Distribution Changes
Centrally
PA Workflow
This person can assign additional certifying faculty/staff to a certification record in ePAC, allowing someone to
Administrator Effort (E) certify for a faculty/staff member who is not available to certify their own effort.
Reassign Effort Certification
PA Workflow
Administrator Payroll
(P)
Authorize Entry of the New Distribution
portion of incomplete PACs to PeopleSoft at
Payroll Deadline.
This person has the ability to approve an earnings distribution that has department administrative approval but
lacks faculty/staff certification.
Job Code / Position / This person is the final sign off at an entity level (Not Center or Home Dept). Approve any change that includes a;
Approve, Reject with Comments
PayRate (JPP) Executor Job Code change, Position Number change, Pay Rate change or Standard Hours Change on a Job and Position PAC.
How to fill out this form.
1. Enter the requestor information at the top of the form. You can type in the information directly in the form. The effective date field allows you to select the date.
2. Add additional information in the Additional Comments box.
3. Add Role information. Please note, each role has its own section. Make sure that any edits are made in the correct section.
4. "Action" - What action are you performing (Add, Change, Delete)? This is a drop down list. Select your "Action" from the list.
5. "VUnetID" - Enter the employee's VUnetID.
6. "Employee Name" - Enter the employee's name.
7. "Node(s)" - This is the 6 digit home department number or the 10 digit center number. If you are entering multiple lines for an employee please fill out all the boxes on each line.
8. "Node Type" - The Cost Transfer Approver and PA Accountant are center based roles. Select "Center" or "Sumto Center" from the drop down list.
9. "Node Type" - The PA Initiator Central and PA Workflow Admin roles are home department based. Select "Home Department" or "SumTo Home Dept" from the drop down list.
10. Cost Trans Approver "Select Fund Type Attributes" - Select from the drop down list.
11. PA Accountant "Select Fund Type Attributes" - Select from the drop down list.
12. PA Accountant "Restricted Center Collection Method" - Select from the drop down list.
13. "PA Workflow Admin Effort" - Check "Yes" if the employee is to be assigned the the PA Workflow Admin Effort role. If not Ckeck "No".
14. "PA Workflow Admin Payroll" - Check "Yes" if the employee is to be assigned the the PA Workflow Admin Payroll role. If not Ckeck "No".
15. You cannot save an electronic copy of the form to your computer. Make sure you have filled in all the fields you want to before you print it.
16. Print the form by pushing the print button at the top right of the form.
17. Gather the required Approval Signatures.
18. Route the request to the appropriate ePAC Security Administrator. See the ePAC Help Site for routing information.
Troubleshooting
If you enter an incorrect value in a data entry box, highlight the entry and delete it or retype the correct value.
If you select the incorrect value from a drop down list, click the drop down again and select the correct value.
If you select a drop down list value and you need to remove it, click the drop down again and select the blank value at the top of the list.
If you check a PA Admin Workflow Role Effort and / or Payroll check box and need to remove it, click the reset button next to the box.