Information folder for the re-certification as
Project Manager Associate
(IPMA Level D®)
1
2
3
4
General information on the IPMA® Level D re-certification ............................................................................ 2
1.1
Aims ....................................................................................................................................................... 2
1.2
Overview of the re-certification process ................................................................................................. 2
1.3
Requirements for re-certification ............................................................................................................ 2
1.4
Accepted education / training activities .................................................................................................. 3
Application for re-certification.......................................................................................................................... 3
2.1
Aims ....................................................................................................................................................... 3
2.2
Application process ................................................................................................................................ 3
Re-certification process .................................................................................................................................. 4
3.1
Submission of documents ...................................................................................................................... 4
3.2
Review of the submitted documents ...................................................................................................... 5
3.3
Issuance of invoice for the re-certification .............................................................................................. 5
3.4
Issuance and transmission of the certificate .......................................................................................... 6
Appendix ......................................................................................................................................................... 6
4.1
Description of the Re-cert sheet............................................................................................................. 7
4.2
Payment details ................................................................................................................................... 14
4.3
Appendix: Samples .............................................................................................................................. 14
Basis for re-certification (in the following order):
Info folder
pm baseline v 3.0, English
ICB® – IPMA® Competence Baseline, version 3.0, English
All documents can be downloaded from the pma website free of charge: www.p-m-a.at
E-mail: [email protected]
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Ersteller: pma zertifizierungsstelle
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1
General information on the IPMA Level D® the IPMA® Level D
re-certification
1.1 Aims

Maintaining the proof of qualification for certified Project Management Associates
1.2 Overview of the re-certification process
Online application for the re-certification
Review of the application documents
Invoicing, payment
Receipt of certificate
1.3 Requirements for the re-certification
Certificate

Valid certificate as Certified Project Management Associate (IPMA Level D®)
Documentation: (to be outlined in the re-c-cert sheet)
Experience (professional / business activities)

Proof of at least 350 personnel days of PM activities (PM, PTM, project contributor…) since the original
certification / last re-certification
OR
Knowledge (education / training)

Proof of at least 175 hours of relevant professional development since the original certification / last
re-certification
OR
Experience & Knowledge

Combining experience and knowledge, you need to reach a total of 350 points (as outlined in the recert sheet).
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1 personnel-day of PM activity
=
1 point
1 hour of professional development
=
2 points
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1.4 Accepted education / training activities
All activities need to be assigned to a specific ICB® Competence Element in order to qualify for recertification. Acknowledgeable activities include:

Lectures at universities or institutes of higher education

Training in Project Management

Participation in conferences or symposia

In individual cases further subject-specific activities (project activities, thesis,…) and trainings might
be accepted by the certification body provided the activity can be assigned to a ICB® Competence Element.
One hour of attendance counts as one hour of professional development, up to 75 hours per re-certification
process.
2
Application for re-certification
2.1 Aims

Update of contact details / Information about the re-certification candidate

Check whether the candidate fulfils the re-certification requirements (see 1.3)
2.2 Application process

Completion of the Online-Application form and the re-cert sheet by the re-certification candidate

Upload of the following documents to the pma website (templates see appendix):
o
re-cert sheet
o
Documentation of knowledge
o
Documentation of experience

Check of formal requirements by pma

Invoicing by pma

Payment by the re-certification candidate

Issuance of the certificate
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3
Re-certification process
3.1 Submission of documents
The re-certification for IPMA Level D® can be obtained exclusively through our website www.p-m-a.at. A
re-certification through other procedures is not possible.
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3.2 Review of submitted documents

by pma
3.3 Issuance of invoice for re-certification

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by pma – The invoice is due within 14 days without any deductions.
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3.4 Issuance and transmission of the certificate

In case of a successful re-certification the certificate will be mailed to the address provided by the
applicant after receipt of payment.
4
Appendix

Explanation of re-cert sheet

Template: Proof of experience (professional / business activities)

Template: Proof of knowledge (education / training)
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4.1 Explanation of the re-cert sheet
The re-cert sheet serves to verify the candidate’s experience and / or knowledge. The re-cert sheet has to
be filled in completely. The re-cert sheet is based on the Software Microsoft Excel and can be downloaded
from the pma website. To ensure the full functionality of the re-cert sheet, please enable macros after
opening the document (fig. 1). This is merely for processing the information you provided in the re-cert sheet.
The re-cert sheet consists of one summary page and four editable areas. Each area has to be edited
separately. Please use the buttons provided to navigate between the different areas..
4.1.1 Summary page
The summary page offers general information about the re-cert sheet as well as the opportunity to navigate
between the different areas of the document. Please enter your full name (including titles) into the white field
at the top of the page.
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At the bottom of the summary page you can check whether the knowledge and / or experience stated are
sufficient for the re-certification. As shown in the example above, a score of 187 points is not sufficient for a
re-certification. Please enter further knowledge and / or experience. You are expected to upload
confirmations for each stated activity / education. The total number of necessary confirmations is displayed
in red at the bottom of the page.
As soon as you have reached enough points the total score will be highlighted in green. Your application
fulfils all formal requirements once you have filled in your personal information, completed the selfassessment and uploaded all necessary confirmations.
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4.1.2 Personal information
Please make sure that the information provided is complete and accurate. In case of a successful recertification the new certificate will be sent to your home address. If the invoice will be paid by your employer
or a third party, please enter the corresponding billing information.
Please consider that incorrect/missing information will lead to a delay in the re-certification process.
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4.1.3 PM self-assessment
General information on the self-assessment of the PM competences:
The PM competences are divided in 3 different ranges:

Technical competences

Contextual competences

Behavioural competences
The self-assessment must be completed accurately and thoroughly. It therefore requires some time.
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In the self-assessment, the level of PM competences is to be calculated by the taxonomic scale (see ICB®)
ranging from 0 to 10, with 10 being the highest value possible.. In order to accomplish a meaningful selfassessment it is necessary to read and understand the description of each competence element in the ICB®
3.0 and the pm baseline. Please assess your knowledge based on these descriptions. The taxonomic table
in the ICB® helps with the estimation and assignment of values.
The respective requirements of knowledge and experience for the various certification levels can be found
in Appendix 2 of the ICB®.
Please note: The application process can only be finished if the entire self-assessment is filled in.
CHECKLIST:

Each competence in knowledge and experience has to be rated (from 1-10)

For the technical, behavioural and contextual competences an interpretation of knowledge is required.
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4.1.4 Experience
For the re-certification you need proof of experience and / or knowledge in Project Management. If you would
like to re-certify based on your acquired professional experiences in Project Management, please enter the
relevant experiences here.
Required information of every PM-activity:

Name of project, program or portfolio

Company-in charge or Project Owner

Start and end (month/year)

Project objectives

Candidate’s role: Choose between 4 different options from the drop-down list:

o
PO
Project Owner
o
PM
Project Manager
o
PCM
Project Core Member
o
PTM
Project Team Member
Actual PM activities for the stated project indicated in personnel days. One year is calculated as 180
personnel days.

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References (name, telephone number, e-mail,…)
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4.1.5 Knowledge
For the re-certification you need proof of experience and / or knowledge in Project Management. In case
you want to re-certify based on your acquired knowledge in Project Management, please enter the relevant
education and / or training here.
Required information of each education / training:

ICB® Competence Element which the education/training can be assigned to (via dropdown-menu)

Description of the course / training /…

Course location or name of the institution conducting the course

Start and end (exact dates)

Frequency of participation (once, daily, weekly, variable frequency) actual effort (total hours of
attendance)
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4.2 Payment details
The re-certification fee for Project Management Associates (IPMA Level D®) is:

Non-members EUR 198.00 (= EUR 180.00 + 10% VAT EUR 18.00)

pma members EUR 165.00 (= EUR 150.00 + 10% VAT EUR 15.00)
The invoice is due within 14 days without any deductions.
The application is binding.
The applicant confirms the correctness of all given information and agrees expressly with the electronic data
processing and the storage of his/her data (personal data, examination documents, etc.) by pma.
The applicant confirms to have taken note of the „pma code of ethics“. As certified Project Management
Associate and/or as pma member he / she will behave accordingly.
If you have successfully completed the re-certification process your name is going to be published on the
pma and the IPMA® websites as well as in print (once). Only the first- and the last name will be published.
The re-certification is valid for 5 years. After 5 years you can apply for another re-certification.
4.3 Appendix: Templates

Template: Proof of experience as Project Manager (regarding point 4.1.5)

Template: Proof of knowledge in Project Management) – (regarding point 4.1.6-4.1.14)
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XY GmbH
Vienna, XX.XX.XXXX
Verification of professional / business activities in Project
Management
Reference Verification
Dear Ladies and Gentlemen,
We hereby acknowledge, that Ms/Mr Mustermann was employed as
…………………. for the project ______________________________ from
_________________ until ____________________.
Kind regards
Max XY
Project performing company / Project Owner
Sample Street 1
8888 Sample Place
01/xxx xx xxx
XY GmbH
Vienna, XX.XX.XXXX
CONFIRMATION OF PARTICIPATION
Ms/Mr
____________________________
Has successfully completed the following seminar:
„Management of Project crisis“
on xx.xx.xxxx
Trainer:……………………………
Kind regards,
Sabine Musterfrau
Sample Street 1
8888 Sample Place
01/xxx xx xxx