Proposed Reorganization of
Academic Affairs at the
University of Wyoming
Presentation to the Board of Trustees
March 23, 2017
Kate C. Miller
Provost and Vice President for Academic Affairs
Outline
• Action Request:
o
Approve changes to 13 University regulations so the reorganization can go into
effect.
• Rationale for Reorganization
o
o
o
o
Address enrollment challenges
Engage the 21st century higher education environment
Improve incentive structure
Realize efficiencies
• Organization/Budget Impact
• Implementation Timeline
• Summary of Proposed Revisions
Features of the Reorganization
• Move Enrollment Management Functions from Student Affairs to
Academic Affairs
Admissions, Financial Aid, Registrar
o Advising and Career Services, Student Educational Opportunity
o
• Redistribute Outreach School Functions
Move UW-Casper and Regional Centers Provost’s direct report
o Establish Office of Global Engagement
o Establish Distance Education Support Group (TBD – May)
o Move IT support, Marketing and Communications, Business and Enrollment
Management Functions, WPM to other units to achieves efficiencies and
improve effectiveness (TBD - May)
o
Enrollment Management Environment
• Declining state support means UW needs to find opportunities to
grow net tuition revenue by growing new student enrollment and
improving retention rates.
• The intense competition for students among institutions of higher
education in the region requires a more strategic and targeted
recruitment approach.
o
Requires alignment of college level recruiting and support resources with
undergraduate enrollment growth expectations.
• Shifting demographics and academic preparedness among incoming
UW students will require that available support services are
resourced and aligned with changing student needs.
Expected Outcomes
• Enrollment Management: Directly tie student recruitment, retention,
learning and success to the work of faculty and academic administration to
significantly increase enrollment, retention and graduation rates.
o Principles
 The University needs to significantly improve recruitment and retention to grow
net tuition revenue
 The University has an obligation to significantly improve students’ chances of
progressing through their course work and completing their degree
 Shifting demographics and academic preparedness requires that we resource
and realign support services in new ways to meet changing student needs.
o
Solution
 Follow nationally recognized best practices and get every one on the same team
 Similar to the “Mayo Clinic model” of patient care (student support)
Examples – Aligned Enrollment Management
• Recruitment: Our best recruiting tool is the strength of our academic programs
coupled with close and immediate access to world class researchers and
teachers.
• Registrar and Student data – joint planning leads to better course schedules and
sequences, clearer paths to graduation and better use of resources and faculty
time.
• Greater success for first generation students - depends on a system of safety nets
including financial aid advising, professional academic advising, academic
coaching and academic student services. One-stop-shop approach available in a
single unit.
• Orientation - reframed as the beginning of freshmen/transfers development as a
UW student. Go beyond “admitted student day” events and extends into the first
year experience to include more intentional exposure to financial literacy and the
impacts of college financing decision, to study skills workshops and other
programming.
Expected Outcomes
• Ensure that the university fully embraces the 21st century
instructional environment including online, hybrid, distance and
outreach teaching approaches, along with strong partnerships with
community colleges
o
o
The need to scale to meet mission to state and achieve new revenue sources
Greater accountability of Laramie campus to its mission to CC students
• Expand opportunities for transformative learning experiences that
extend beyond the classroom including internships, research and
international experiences.
o
o
Consolidation of Global Engagement under one roof
Career Services linked to professional and faculty advising
Expected Outcomes
• Strengthen support for research and economic development by
promoting new degree offerings and graduate and undergraduate
student experiences that align with state, national and international
demand for research of societal importance and graduates who are
well prepared to enter the workforce.
• Improve efficiency and effectiveness of operations to include
achievement of budget reduction targets for the 2017-18 fiscal years.
• Encourage innovative and entrepreneurial approaches to funding the
university’s mission
Organizational/Budget Impact
• University Officers – Net change – Zero
Add AVP Enrollment Management; Remove Dean of Outreach School – no
salary impact
o Associate Dean UW – Casper and Regional Centers – to Dean – no salary
impact
o AVP Graduate Education or Dean – possible ~$40K salary increase
o Director of Honors Program becomes a Dean – possible ~$40K salary increase
o
 Plans for supporting growth to be discussed later
Upgrade International Programs Director to Executive Director ~$0 salary
change
o Move Wyoming Public Media to Research Office – no impacts
o
Organizational/Budget Impact
• Move other personnel or eliminate positions as appropriate (includes
position reductions to meet required $500K FY 18 budget cut)
Move International Programs from Outreach School and Student Affairs to AA
– zero impact.
o Hire Executive Director for Budget and Finance Administration: ~$35K impact
o Move duplicate enrollment services from Outreach School to enrollment
management – some overall reduction in personnel likely
o Move some IT/OVN Services Distance Education from Outreach School to
Information Technology
o Move some Marketing and Communications personnel in Outreach to
Government and Community Affairs
o Move some business services personnel from Outreach to AA
o Reorganization at UW Casper and regional centers – reduction in personnel
o
Bottom Line
• No net increase in administrative titles
• No net budget increase
Organization Charts
• Academic Affairs and Outreach School
• Student Affairs – FY 17
• Proposed Organization of Academic Affairs - FY 18
Provost & Vice President,
Academic Affairs
Faculty Senate (Chair)
Academic Personnel
(AVP)
Graduate Education
(AVP)
Hiring of Academic
Personnel
Interdisciplinary
Graduate Programs
Reappointment, Tenure,
and Promotion
Graduate Student Affairs
Undergraduate
Education (AVP)
Accreditation & Program
Reviews
Centers & Institutes
(Directors)
Colleges
Academic Business
Services
Schools
Haub School of
Environment & Natural
Resources
American Heritage
Center
Agriculture & Natural
Resources
Learn
Art Museum
Arts & Sciences
International Programs
Faculty Professional
Development, Awards,
and Sabbatical
Synergy
Ellbogen Center for
Teaching & Learning
Business
Outreach Credit
Programs
Faculty Support
STEP
Writing Center
Education
Outreach Technology
Services
Transfer Articulation
Global Studies
Engineering & Applied
Sciences
Regional Outreach
Centers
Social Justice Research
Health Sciences
UW Casper College
Center
WyGISC
Honors
Wyoming Public Media
Student Success
Academic Affairs
Organization Chart
FY 2017
Army & Air Force ROTC
Law
Libraries
School of Energy
Resources
Outreach School
Business & HR Support
FY 17 Student Affairs
Vice President,
Student Affairs
Associate VP, Dean
of Students
Dean of Students
Campus Recreation
Student Health
Services
Cowboy Parents
Council & Alumni
Affairs
UW Counseling
Center
Residence Life, and
Dining Services
Residence Halls
Campus Activities
Retail Dining
Service, Leadership
and Community
Engagement
Events
Sexual Assault
Prevention and
Support
ASUW
Club Sports
Student Conduct
Disability Support
Services
Intramural Sports
UW Apartments
Student Media
Fraternity and
Sorority Life
Outdoor Programs
UW Catering and
Events
Veteran’s Center
Non-Traditional
Students Center
Womens’ Center
Rainbow Resource
Center
AWARE (Alcohol
awareness)
Wyoming Union
Wyoming
Conservation Corps
Center for Advising &
Career Services
Student Education
Opportunity (SEO)
Enrollment
Management
Admissions
Registrar
Student Financial
Aid
Provost & Vice
President, Academic
Affairs
Faculty Senate (Chair)
Academic Personnel
(AVP)
Center for Innovation
in Instruction and
Assessment
Graduate Education
(AVP)
Hiring of Academic
Personnel
Ellbogen Center for
Teaching & Learning
Interdisciplinary
Graduate Programs
Reappointment,
Tenure, and Promotion
Assessment of Student
Learning (also HLC)
Graduate Student
Affairs
Faculty Professional
Development, Awards,
and Sabbatical
Distance Education
Support
Professional
Development
Faculty Support
Writing Center
Academic Affairs
Organization Chart
FY 2018 - Proposed
Undergraduate
Education (AVP)
Accreditation &
Program Reviews
Enrollment
Management (AVP)
International Programs
Executive Director
Centers & Institutes
(Directors)
Colleges
Schools
Executive Director for
Budget and Finance
Admissions
English Language
Center
American Heritage
Center
Agriculture & Natural
Resources
Haub School of
Environment & Natural
Resources
Academic Business
Services
Advising & Career
Services
Registration & Records
Faculty Immigration
Art Museum
Arts & Sciences
School of Energy
Resources
Business & HR Support
Transfer Center
Scholarships &
Financial Aid
International
Institutional
Agreements
Global Studies
Business
Learn
Summer Programs (e.g.
High School Institute)
Study Abroad
Social Justice Research
Education
Synergy
International Students
& Scholar
WyGISC
Engineering & Applied
Sciences
STEP
Sponsored Students &
Scholars
Student Success
Student Educational
Opportunity
Army & Air Force ROTC
Health Sciences
Honors
Law
Libraries
UW Casper & Regional
Centers
Implementation Timeline
Late March 2017
April 2017
Trustees approves
Regulations Changes;
Honors College proposal
- internal review by
Faculty Senate etc.
Honors College to
Trustees for approval
Launch internal search
External searches begin for Honors College Dean, Trustees approval of
Interim AVP Graduate
Honors College Dean,
for AVP Enrollment
Interim AVP Graduate
Management, AA Budget Education
Education
Director
Global Engagement and
Enrollment Management
functions, UW Casper
moves to AA
July 1
May 2017
June 2017
Complete
Reorganization, including
reductions in personnel
Hire AVP Enrollment
Management, AA Budget
AA FY 18 Budget
Presentation to Trustees Director
subcommittee
13 Current University Regulations to Revise
1-1 Organization of the University
4-175 Tuition Privileges of University
Employees
5-800 Flexible, Faculty-Approved
Teacher Effectiveness Evaluating
System
6-402 International Exchange
6-701 Faculty Senate Bylaws
6-702 Faculty Senate Committees
6-703 University Standing Advisory
Committees
6-716 Change of Recorded Grade
6-719 (Experiential Learning
7-620 (Outreach School)
8-1 Students
8-3 Admissions
8-244 Registration Fees
8-247 ACT/SAT Assessment Program
Summary of Revisions to Regulations
• Substantive changes
o
o
UW Regulation 1-1 – edited to move a number of units from Student Affairs
to Academic Affairs; remove mentions of Outreach School
UW Regulation 7-620 – eliminated - defines the governance of the Outreach
School.
• Minor Changes – remaining regulations
o
o
o
Elimination of the term “Outreach School” in all regulations
Reference “distance education” only as a teaching modality.
“Cleanup” items, such as changing the term “Vice President for Academic
Affairs” to “Provost and Vice President for Academic Affairs”
The End
FY 18 Student Affairs
Vice President,
Student Affairs
Associate VP, Dean
of Students
Dean of Students
Campus Recreation
Sexual Assault
Prevention and
Support
ASUW
Club Sports
Student Conduct
Disability Support
Services
Intramural Sports
Student Media
Fraternity and
Sorority Life
Outdoor Programs
Veteran’s Center
Non-Traditional
Students Center
Womens’ Center
Rainbow Resource
Center
Alumni Relations
Student Health
Services
Cowboy Parents
Council
UW Counseling
Center
AWARE (Alcohol
awareness)
Residence Life, and
Dining Services
Wyoming Union
Residence Halls
Campus Activities
Retail Dining
Service, Leadership
and Community
Engagement
UW Apartments
Events
UW Catering and
Events
Wyoming
Conservation Corps