File Audit Specification
Education HR can review your Single Central Record and/or personnel files to ensure they
are appropriate and in line with current guidance.
Schools can choose from the following levels of support:
Service offered
1. Single Central
Record Review
2. Single Central
Record review
and review of
cross-section of
files (preemployment
checks only)
Details

A review of the Single Central
Record to check appropriate
information/columns are
included

HR will provide written advice on
any missing/incomplete
information





A half day visit to school to work
with the person responsible for
upkeep of the SCR/preemployment checks
Check/review SCR as 1. above
Review cross section of
teaching and support staff
personnel files (normally a
maximum of 10) for required
evidence of appropriate preemployment checks
Provide one to one
advice/support on how to
address missing/incomplete
information.
Provide written advice on any
missing/incomplete information
and any recommendations for
future practice.
Cost
£75
£200
Information required
This service is
undertaken remotely and
the school will need to
provide HR with a copy
of their SCR
(electronically with
password protection or a
paper copy marked
strictly confidential).
Copies will be deleted/
destroyed by HR once
the review is complete.
The school will need to
provide HR with a copy
of their SCR
(electronically with
password protection or a
paper copy marked
strictly confidential) in
advance of the school
visit.
Copies will be deleted/
destroyed by HR once
the review is complete.
HR will need access to
personnel files during the
visit to the school.
3. Single Central
Record review
and review of
cross-section of
files (preemployment
checks and
contractual
documentation)

A visit to school (length of visit
will depend on number of files to
be reviewed)

As no.2 for SCR and preemployment checks

Review of files to ensure
contractual documentation is
accurate and up to date


The number of files to be
reviewed will be agreed in
advance and will normally
involve a cross section not
exceeding 20
Provide one to one
advice/support on how to
address missing/incomplete
information. Provide written
advice on any
missing/incomplete information
and any recommendations for
future practice.
£300
The school will need to
provide HR with a copy
of their SCR
(electronically with
password protection or a
paper copy marked
strictly confidential) in
advance of the school
visit.
Copies will be deleted /
destroyed by HR once
the review is complete.
HR will need access to
personnel files during the
visit to the school.
Details of current post of
each employee eg
contracted hours or % of
fte/ paid weeks / salary
point/range/band.
Date of appointment /end
date and reason for fixed
term appointment
in order to check contract
details.
Our advice will be based on the information in our Pre-Employment Checks Procedure,
current statutory guidance and any supplementary guidance.
We cannot confirm or represent any views that Ofsted may have on the Single Central
Record or other pre-employment checks when providing this advice.
To request an Audit please contact the Education HR Advice Line by email
[email protected] or telephone 03330 139810. To confirm your request for this
service, you will be asked to sign a Bespoke Services Form which will be sent to you.
We aim to deliver any request within 2 weeks, but timescales will be subject to the
availability of HR staff.