Tournament Sanctioning - Team Managers’ Instructions
Getting your team ready for the tournament
Deadlines:
 Monday 5PM MT prior to the event is the Team Registration Deadline
 Wednesday 5PM MT prior to the event is the Player Roster Deadline
Rostering:
 All players must have current USAU Memberships and signed waivers
 No event or affiliate memberships will be accepted for regular season
 Create a Team
 Have players confirm team participation
 Register the team for the event
 Add players to the Event Roster (Step #7)
 Your team roster/Team Personnel is different than your event roster
 A team roster has no limit to the amount of people you can have on it
 A Regular Season Event Roster has a minimum of 10 people and a maximum of 27
Youth Requirements:
 A USA Ultimate approved chaperone is required for each team with a player under the
age of 18
 A background check is required to become a chaperone and this process can take up to
two weeks to complete
Resources:
 This Help Page contains multiple help documents for your reference
Please review the Tournament Sanctioning pages for more in depth information.
The Following Instructions describe the steps on how to register your team for an event and how
to roster your team for an event.
Registering for the Event:
I.
II.
III.
Login to your account and create a team (If you haven’t already)
Click the Go To Team Manager Account Button
Click the Link next to your team
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IV.
Click the Register For Events Button to search for the event
V.
Search for your Regional event and click “Apply for Event”
VI.
Click the “Back to My Teams” button at the top of the page.
Scroll down to the Upcoming Events section and the event that you registered for should
appear. (Note: Your team must be registered for an event, with a minimum of 10 players
on your event roster on the Monday before the tournament).
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Rostering your team:
*Please note that a team with anyone under the age of 18 must have a chaperone. Chaperones
must be rostered first before adding any players under the age of 18.
I.
Click the Manage Team Personnel button to add players to your team and view their status.
You will need their e-mail address or Last Name & USAU ID# to add a player
II.
After adding a player, the roster system will send an automated email to the player asking
them to “CONFIRM” that they are on your team.
In order to get added to your event roster for the event Players must be
1) CONFIRMED
2) Have an eligible membership
3) Have a signed liability waiver
(Exclamation marks indicate that the player is ineligible to be on an event roster)
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To correct, players should login to their personal USAU Member Account to confirm
their participation, renew their memberships, and sign their liability waiver. After
completing these steps, they can be added to a team’s event roster. (Check marks, an
Active Membership, and meeting age requirements indicate that a player is eligible to be
on an event roster)
Team Managers can view player eligibility from the “Manage Team Personnel” button.
After adding a player, the roster system will send an automated email to the player asking
them to “CONFIRM” that they are on your team.
III.
Click the “Back to Team” button at the top right corner, then scroll to the Upcoming Events
section. From here, click the person icon in the bottom left corner to add/remove players to
your event roster.
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IV.
All confirmed players will appear on the left. For regular season events, players without
updated waivers and memberships will receive an error when trying to add them to the
event roster.
You can select players from the left column and add them to your event roster in the right
column. Note: To play on your team at an event players must be on your team’s event
roster.
V.
After saving, the player should appear on your team’s Event Roster
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If you have any questions please contact your event TD or feel free to contact Leah, the
Tournament Sanctioning Program Manager.
Leah Dolan-Kelley
Tournament Sanctioning Program Manager
[email protected]
719-219-8335 x116
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