Report
Policy and Resources Committee
21 February 2012
COMMUNITY AND CUSTOMER SERVICES - CAPITAL PROGRAMME
AND PROPERTY ISSUES – FEBRUARY 2012
1.
Purpose of Report
This report provides Members with the ongoing progress and development of the
Community and Customer Services (CCS) Capital Programme through 2011/12 and a
draft programme for 2012/13.
2.
Recommendations
Members are asked to agree:2.1
the current position of the Community and Customer Services Maintenance and
Development Block Capital Programmes for 2011/12 and the draft Capital Programmes for
2012/13, as indicated in Table 1 and Appendices 1 and 2;
2.2
and
the ongoing development of the Capital Programmes for 2012/13 and 2013/14,
2.3
the inclusion of the project (Table 2) within the Community and Customer Services
Capital Maintenance Programme.
3
Considerations
3.1
Capital Programme Development
3.1.1 Corporate Policy Committee on 1 February 2011agreed that the Maintenance
Block investment strategy for Community and Customer Services and Support Services
would be a continuation of the existing funding strategy, which resulted in the
Maintenance Block allocation of £1,626k, which comprises £903k for Community and
Customer Services and £723k to Support Services.
3.1.2 The draft Capital Programme for 2012/13 has been created with the strong
assumption that the Maintenance Block allocation for this service remains the same as
financial year 2011/12. Further to confirmation of allocations for 2012/13 and the 2011/12
year end confirmation the allocations and programme projects will be adjusted
accordingly.
3.1.3 The draft Capital Programme projections for each funding block within 2011/12
(including the funding for additional projects as summarised in Table 2) are as detailed in
Table 1 below.
Report
Policy and Resources Committee
21 February 2012
C&CS Capital Programme for 2011/12
2011/12
£k
2012/13
£k
Maintenance Block Funding Available
903
903
Carry forward from 2010/11
DDA contributions to projects (to date)
Virement from Corporate/Shared Admin MB
Total Funding Available
-35
60
50
978
tbc
0
903
1040
-
1,027
1040
+62
1,027
+124
Table 1
Expenditure
Estimated expenditure on approved projects
Projects proposed for approval this month (£74k included
above)
Total Expenditure
Over (+)/Under(-) Expenditure
3.1.4 In 2010/11 this block was over committed by £35k and Members agreed to carry
forward this over commitment into 2011/12 and in addition to this, several projects now
include DDA part funded projects. Members have previously agreed to vire £110k to
projects within the CCS Service with £60k from the Corporate DDA project and £50k from
the Corporate Shared Admin Capital Programme. Therefore, the funding available for CCS
Service within 2011/12 is £978k. Officers of the Community and Customer Services Estate
Management Group (CCSEMG) have drawn forward and agreed a range of additional
achievable projects within 2011/12 and the current commitment is £1,040k, which is £62k
above the funding available. This slight over commitment is normal at this time in the
financial year and is in place to ensure this programme reaches as near as possible a
break even position at the end of 2011/12. The current draft Capital Programme for
2012/13 is £124k over committed. This is approximately 14% over commitment and is
absolutely normal at this time in the financial year cycle and is in place to ensure this
programme reaches a near break even position at the end of the financial year in 2013.
3.1.5 Table 2 below provides a list of new projects within this programme
Location
Project
Driver
King George V Park - MUGA
Surface rejuvenation and drainage
investigation
Surface rejuvenation and drainage
investigation
Reinstate corroded steel to
columns and plinths
Surface rejuvenation and drainage
investigation
AIP
Total
Expend
£k
10
AIP
9
H&S
10
AIP
15
Colliston Park, Dalbeattie MUGA
Ryan Centre Stranraer
Castle Douglas MUGA
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Policy and Resources Committee
21 February 2012
Location
Project
Driver
Belmont Primary School
MUGA
Stair Park, Dalbeattie MUGA
Surface rejuvenation and drainage
investigation
Surface rejuvenation and drainage
investigation
TOTAL
AIP
Total
Expend
£k
15
AIP
15
74
Table 2
3.1.6 Members should note that detailed information on specific projects is only reported
to this Committee by exception i.e. if a project has significantly slipped or is likely to
overspend. The detailed information is posted on and updated on or near the 1st Tuesday
of each month on the Strategic Property Services SharePoint site. Due to some concerns
regarding access to SharePoint, Strategic Property Services will email the capital
programme spreadsheet to Members prior to each Committee. Members are asked to
contact relevant officers at any time to discuss particular projects.
3.2
Property Asset Management Plan (PAMP)
The Property Asset Management Plan has determined a draft Capital Investment Strategy
for the next 3-5 years. Members should also note that the Chief Executive has instigated a
review to establish a sustainable property estate but until this is concluded, the Council still
requires to invest in its properties.
3.3
Capital Investment Priorities
A capital investment priority strategy was agreed at this Committee in June 2011 and
through the PAMP report on 15 February 2011. The Capital Programme clearly
demonstrates the strategic direction of capital investment in the previously agreed highest
priority properties within the Community and Customer Services property portfolio, such as
much needed preservation works to a number of historically significant buildings, such as
the Burns Mausoleum, Dumfries Museum and Old Bridge House in Dumfries and the
Tollbooth in Kirkcudbright. In addition to this, a number of other emerging pressures within
Community and Customer Services have also been agreed by the Community & Customer
Services Estate Management Group (CCS EMG) for capital investment, such as the
improvement/rejuvenation works to a range of Multi Use Games Areas (MUGA’s), and
digital projection equipment to the Robert Burns Centre in Dumfries and the Ryan Centre
in Stranraer.
3.4
Selected Project Narratives
3.4.1 Community & Customer Services (CCS) Libraries/Customer Service Centre (CSC)
Integration Project – This programme is considered one of the key projects within the
Community and Customer Services' Service Vision. Work is well advanced on the
integration of these services at the Gretna Registration Office in Central Avenue, Gretna
(as item 3.4.2 below). Building proposals are also underway for an integration project in
Stranraer Library. Further details of this overall strategy and future projects in other
locations, which will be informed by the SNAPi review, will be provided to Members over
the coming months.
Report
Policy and Resources Committee
21 February 2012
This reallocation of public facing accommodation also provides the opportunity to reassess
accommodation in other Corporate/Shared Admin properties such as Ashwood House in
Stranraer and the Richard Greenhow Centre in Gretna. The results of these assessments
will be discussed at the relevant Service Estate Management Groups and provided to this
Committee for agreement through this report or the Corporate Shared Admin Capital
Report. All relevant detail and costs will be reported to Members through this Committee
as soon as possible.
3.4.2 Richard Greenhow Centre – Condition Improvement and DDA works – further to
discussions with the Hall Committee and PES Economic Development colleagues, work is
underway to improve the condition of the internal elements of this building related to a
number of known condition issues, principally surrounding the heating and electrical
systems, together with known DDA accessibility and usage issues. Recently through the
Libraries and CSC review Members agreed to relocate the library from this building to the
current Registration Office in Gretna. This project is now well advanced with completion of
the transfer envisaged in April 2012. This relocation provides an opportunity to carry out an
accommodation and condition review of the Richard Greenhow Centre. Funding from PES
and the DDA funds amounting to approx £710k will shortly be made available to carry out
the improvement works which has been estimated at a budget cost of £880k. The
remainder of the funding will be drawn from the CCS Maintenance Block as required but
will not be required until financial year 2013/14. Work is underway to advance the
proposals in conjunction with Stakeholders to detailed design stage and a draft Financial
and Physical timescale. All relevant detail and costs will be reported to Members through
this Committee as soon as possible.
3.4.3 Moffat Park – Park Pavilion Provision and Boating Lake Upgrade – The current
accommodation and Boating Lake structure within the Moffat Park is in poor condition.
Members will recall the essential demolition of the small booking office pavilion adjacent to
the small boating lake early in 2011. Currently a joint Review of operations with Partners is
being produced relating to the future use of this facility and the accommodation
requirements to support this. Further information on this will be issued to the CCSEMG
shortly for discussion. Members will receive an update to this Committee as soon as
possible
3.4.4 Burns Mausoleum, Dumfries – Condition and DDA – A programme of conservation
and improvement works has been agreed in consultation with CCSEMG, Strategic
Property Services, the local Conservation Officer, local Burns organisations and Historic
Scotland. The works will include replacement of missing ornamental metal details, repair of
the building fabric with lime mortar, external decoration with breathable paints, a new
copper clad roof to prevent water ingress into the masonry, access ramps for DDA
compliance and touch-screen interpretation panels. A Listed Building Application has been
lodged in early November 2011 with feedback and anticipated approval in early 2012.
These works are temperature and weather dependant due to the materials involved and
are programmed to start in March 2012 and, weather permitting, should be completed by
mid July 2012.
Report
Policy and Resources Committee
21 February 2012
3.4.5 Ewart Library, Dumfries – Relocation of Archive Services – At the Policy and
Resources Committee meeting on 6 December 2011, Members agreed a Framework for
Archives Development and remitted to the Director of Community and Customer Services
to commence preparation of options for a Heritage Lottery Bid to provide a long term
solution to the future public access and storage of the Council’s archives. A more detailed
report was requested by Members for the second half of 2012. A Project Board is being
established to oversee these areas of work. In addition it was agreed in principle to
progress the integration of the Archive Centre, Burns Street Dumfries into the Ewart
Library, Dumfries as a short to medium term solution. This would improve public access to
the collections and allow the disposal of the existing Archive Unit in Burns House,
Dumfries which is considered not fit for purpose. Design proposals and budget costs will
now be developed through to pre-tender stage and further reported to Members through
this Capital Report on the coming months. In addition Members agreed “that the Council
would retain use of the TC Farries building for essential use in the short to medium term
…” and further detail on this facility will also be presented to Members shortly.
4
4.1
Governance Assurance
The following have been consulted on the contents of this report:
 Director, Chief Executive Service
 Head of Corporate Finance and Technology
 Architectural Manager, DG Design
4.2
All Consultees are in agreement with the information contained in this report.
5.
Impact Assessment
As this report does not propose a change in policy, the formal adoption of a plan, policy or
strategy it is not necessary to complete an Impact Assessment.
NAME
Rhona Wells
DESIGNATION
Operations Manager,
Strategic Property
Services
CONTACT DETAILS
ext 62805
[email protected]
NAME
DESIGNATION
SIGNATURE
Justin Tracy
Director, Community &
Customer Services
Approved by
APPENDICES – 2
Appendix 1 - Capital Project Allocations
Appendix 2 - Capital Monitoring 2011/12
Report
Policy and Resources Committee
21 February 2012
Background Papers:
Corporate Capital Strategy Reports considered at Council, Corporate Policy
Committee and Budget Development Sub-Committee
Education and Resources Committees - Community Services Capital Reports to all
prior ECS and Resources Committees