PAMS XXVIII
Hotwash
11 September 2004
(D+5)
Meeting Takeaways
• PAMS XXVIII Review
• Committee / Sub-committee Feedback




Three (3) Ups
Three (3) Downs
Recommendations
Overall Assessment
• PACC IV/PAMS XXIX Overview
After Action Review for PAMS XXVIII
PAMS XXVIII Invitation Status
(as of: 10 Sep 04)
Australia (2/1)*
Bangladesh (2)*
Bhutan
Brunei
Burma
Cambodia (2)
Canada (2/1)#
China (3)
Cook Islands
Comoros
East Timor
Fiji (2/1)*
France (2)
India (5/8)*
Indonesia (1)
Japan (2)
Kiribati (1)
Korea (ROK) (2/1)*#
Laos
Madagascar (2)
Malaysia (2/1)#
Maldives
Marshall Is
Mauritius (1)
Micronesia
Mongolia (2)
Nauru
Nepal (2)
New Zealand (2)
Niue
Indian Army Invited/Funded “Special Observers”:
Kazakhstan & Uzbekistan
North Korea
Pakistan
Palau
Papua New Guinea (2)
Philippines (2/1)*
Russia (2)
Samoa
Singapore (4/1)#
Solomon Is
Sri Lanka (2)
Thailand (2/2/9)*
Tonga (2)
Tuvalu
United Kingdom (1)*
United States (5/8)
Vanuatu (1)
Vietnam (2)
Totals: 98
Blue = Invited Green = Accepted Black = Declined Red = No Invite Italics = T10-CTR * Speaker # = MSR
PAMS XXVIII Agenda
(as of: 10 Sep 04)
AM
Sun
Mon
Tue
Wed
Thu
Sep 5
Sep 6
Sep 7
Sep 8
Sep 9
Arrival
Ops
Opening Seminar Military
Visit
Ceremony Session #1
(Agra)
Seminar
Session #3
Plan Cmt
Steer Cmt
LUNCH
PM
EVE
Arrival
Ops
Sports
Event
Opening
Reception
Fri
Sat
Sep 10
Sep 11
Syndicate Departure
Prep
Ops
Syndicate
Briefs
Closing
Seminar
Seminar
Visit
Session #2 Taj Mahal Session #4 Ceremony
Open
Open
Closing
Banquet
Departure
Ops
Maintains the Proven, Successful PAMS Model
AAR
Future
Co-host
Meetings
Spousal Program Attendees
(as of: 10 Sep 04)
Cambodia (2)
Canada (1)
Korea (1)
Malaysia (1)
Nepal (1)
New Zealand (2)
Singapore (1)
India (13)
Co-hostess (1), Co-chair (1), Delegates &
& Observers (5), Staff (3)
United States (17)
Co-hostess (1), Co-chair (1) Delegates (4)
& Observers (3), DAOs (4) & Staff (4)
Totals: 39
Green = N Asia Brown = S.Asia Black = SE Asia Blue = Oceania Red = Other
PAMS XXVIII Spousal Agenda
(as of: 10 Sep 04)
Sun
Mon
Tue
Wed
Thu
Sep 5
Sep 6
Sep 7
Sep 8
Sep 9
Arrival
Ops
AM
LUNCH
PM
EVE
Arrival
Ops
National
Opening Museum
Ceremony
Qutab
Brief and
Minar
Social Hour
Gardens
Handicrafts
Sports
Event
Handicrafts
Emporium
Mehndi
Bahai
Temple
Opening
Reception
Open
Military
Visit
(Agra)
Sheraton
Fri
Sat
Sep 10
Sep 11
Farewell
Crafts
Social &
Museum
Gifts
Departure
Ops
Closing
Phoolwari Ceremony
Cottage
Visit
Taj Mahal Emporium Departure
Ops
Open
Closing
Banquet
A Unique and Memorable Experience for Participants
Secretariat C2 Principles

Indian Army Observers @ P27 in Korea (Sep 03)

2nd PAMS co-hosted with Indian Army in Delhi

C2 arrangement outlined in MOU

C2 model employed, Indian Army lead / US spt.

Roles / responsibilities spelled out in TOR

Combined Secretariat completed prior to FPC
Building on our Expanding Bilateral Relationship
COMBINED SECRETARIAT
PAMS XXVIII Co-Hosts
Lt Gen Choudhry & LTG Brown
Indian Army
Spt Cell
PAMS XXVIII Co-Chairmen
Brig Idnani & COL Royster
•Sub-regional Mtgs
•Bilateral Meetings
•Delegate Interface
•Events Proceedings
•Ceremonies
•Sports Events
•Military Visit Prog.
•Recorders
Intel & Security
Sub-Committee
•Security
•Intelligence
•Interagency Coord
•CG Travel
•Read Aheads
•Sub-regional Mtgs
•Bilateral Meetings
•DATT Mtg.
•Delegate Interface
PAMS XXVIII Organizing Committee
COL Devadoss & Mr. Slattery
Operations Committee
Program & Ceremonies
Sub-Committee
USARPAC Spt Cell
(IMA & OCG)
Technical Spt
Sub-Committee
•Communication
•Information Tech.
•Office Equipment
•Audio-Visual Spt.
•Lighting & Sound
Logistics Committee
Public Affairs
Sub-Committee
•Public Relations
•Public Information
•PAMSGRAM
•Photo / Video Spt.
Logistics
Sub-Committee
•Transport
•Facilities
•Contracting
•Budget
•Medical Spt.
Administration
Sub-Committee
•ARR/DPT OPS
•Administration
•Information Mgmt.
•Website
•Registration
•Plan & Steer Cmt
•AAR / Hotwash
•Reports
•Legal Affairs
•Production
Protocol
Sub-Committee
•VIP Spt.
•Social Events
•Cultural Program
•Spousal Program
Organizing Committee
(Col Devadoss & Mr. Slattery)
• Three (3) Ups ~ (+):



Solid PACC/PAMS model
Human resource investment (Indian Army)
Harmony and Teamwork
• Three (3) Downs ~ (-):



Late input and changes by delegates
Program turbulence (Closing Banquet)
Registration (Badge Process)
Organizing Committee
(Col Devadoss & Mr. Slattery)
•
Recommendations:

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•
Continue PAMS Model (MOU/TOR)
Continue with “Lead Nation” format
Continue connecting to past co-host nations
Conduct IPC/MPC/FPC at the venue
Maintain “Sports” as a key teambuilding event
Use technology to best advantage
Overall assessment: Achieved a new culture of
convergence and cooperation in this endeavor, as per
Hindu epics and mythology, by ‘vasudhaiva katumbkam’
or concept of extended family … perhaps the most
important lesson learned.
Program & Ceremonies sub-cmt
(LtCol Rawat & Mr. Kajiwara)
• Three (3) Ups ~ (+):



Detailed planning and preparation, including
event sheets
Quality of Indian Army Syndicate Recorders
Sports Event & Cultural Program
• Three (3) Downs ~ (-):


Hotel facilities were not ideal
Inconsistent delegate reports during registration
process impacts on Opening Ceremony and seating
Program & Ceremonies sub-cmt
(LtCol Rawat & Mr. Kajiwara)
•
Recommendations:


•
Develop CD ROM with Official PAMS History, place
on website (update annually)
Purchase additional desk flag base plates to assist
in setups of multiple locations
Overall assessment: Another successful
PAMS made possible through superior
planning, preparation and execution by the
Indian Army.
Syndicate Operations
(LtCol Gopinath & COL Smith)
•
Three (3) Ups ~ (+):



•
Professionalism and support by the Indian Army
Spirited discussions in Pleneary and syndicates
Syndicate control during movement and transitions
Three (3) Downs ~ (-):

PAMS experience essential for Multinational Syndicate
Recorders
Syndicate Operations
(LtCol Gopinath & COL Smith)
•
Recommendations:



•
Post duties of Syndicate leadership and
recorders on the website
Keep current format of discussions and
deliverables
Consider value of syndicate discussions
before Q & A.
Overall assessment: Best syndicate
operations to date, expertly planned
and executed seminar.
PAMS XXVIII Delegate Feedback
(COL Smith)
•
Three (3) Ups ~ (+):





•
Indian hospitality, organization… “we were
overwhelmed with the arrangements”
Syndicate discussions and interactions
Guest Speaker presentations
Building mutual understanding and friendships
Sporting event
Three (3) Downs ~ (-):



Time constraints
Facility limitations
Language differences among delegates
PAMS XXVIII Delegate Feedback
(COL Smith)
•
Recommendations:




•
Continue movement from theoretical to
practical
Include policymakers from nations
Continuity between PAMS, azimuth check
More time for syndicate preparation
Overall assessment: This forum has great
value in promoting international
understanding and breaking down
stereotypes at senior levels within Armies.
Security Cell
(Maj Singh & SFC Marchus)
•
Three (3) Ups ~ (+):



•
Combined Intel/OPS center and the good working
relationship and information flow fostered during FPC and
event.
High visibility of security throughout the event.
Vehicle availability allowed flexibility for security cell to
conduct ADVON Recons and ensure high level of security at
spousal venues and hotel at the same time.
Three (3) Downs ~ (-):


City traffic caused separation of vehicles during convoy
ops (unavoidable).
Visibility of rifles at outside venues may have sent negative
perception to local civilians.
Security Cell
(Maj Singh & SFC Marchus
•
Recommendations:

•
Security Personnel at outside venues
carry side arms instead of rifles.
Overall assessment: Successful execution
of security plan showcased Indian Army’s
ability to conduct such operations and
coordination was excellent.
Technical Support sub-cmt
(Maj Patwal & SFC Nightengale)
•
Three (3) Ups ~ (+):



•
Sub-cmt cooperation
Backup support for IT Equip from Chopra Audio Visual
was excellent
Support to ceremonies and meetings
Three (3) Downs ~ (-):



Location away from the Control Box during
ceremonies
Space issue impacted Ballroom visual affects
Sub-cmt inputs prior to ordering IT equipment
Technical Support sub-cmt
(Maj Patwal & SFC Nightengale)
•
Recommendations:



•
Conduct review of IT equipment needs
Site selection needs to include the requirements of
ceremonies (A-V requirements)
Sub-cmt needs to be placed near Control Box during
ceremonies and have alternate arrangements of
printing
Overall assessment: Sub-cmt worked very
well together at all events. The overall quality of
equipment and knowledge was crucial to
success along with establishment of a very
friendly working environment.
Public Affairs sub-cmt
(Maj Chandhok & LTC Samisch)
•
Three (3) Ups ~ (+):



•
Video/Photographers covered events adequately
Robust US PAO team’s assistance added to the
overall documentation of event
Separate transport for Video/Photo team worked
well
Three (3) Downs ~ (-):




PAMSGRAM should feature coverage on
delegates apart from co-host nations
Press conference should be held on first day
Make keynote addresses available to press at the
end of first day
Avoid short or no-notice Press interfaces
Public Affairs sub-cmt
(Maj Chandhok & LTC Samisch)
•
Recommendations:


•
Optimum in-country co-host Video/photo team: 5x
videographers, 4x photographers
USARPAC support Video/photo team: 2x
videographers, 3x photographers/journalists
Overall assessment: PA sub-cmt was well
coordinated and executed. The TOR
content agreed/signed at the FPC should
be respected in detail.
Logistics sub-cmt
(LtCol Gupta & LTC Davis)
• Three (3) Ups ~ (+):



Arrival Operations at airport
Hotel support to the seminar
Transportation support to the seminar
• Three (3) Downs ~ (-):



Hotel selection process
Guest room reservation confusion
Badge station at in-processing
Logistics sub-cmt
(LtCol Gupta & LTC Davis)
•
Recommendations:

•
Need better estimate of logistic requirements and a
single POC for Guest Room reservations
Overall assessment: Logistics support
combined with Indian hospitality made for
an excellent seminar.
Administration sub-cmt
(Maj Choudhary & Ms. Angel)
(Maj Sharma & Mr. Cheng)
•
Three (3) Ups ~ (+):



•
Familiarity of Indian Army with ACCESS
Networking of computers for registration
On-line registration via APAN contributed to
efficiencies and assisted in regular info exchange
between co-host nations
Three (3) Downs ~ (-):



ID badge production was disorganized and
initially lacked quality controls
Late setup of registration room did not enable
pre-execution checks
Conflicting guidance on distribution of seminar
kits
Administration sub-cmt
(Maj Choudhary & Ms. Angel)
(Maj Sharma & Mr. Cheng)
•
Recommendations:



•
Continue providing future co-host a copy of the
previous years database for familiarization
Continue to network registration computers
Continue to utilize APAN for registration, EReadahead and co-host country and related
information
Overall assessment: Execution of
seminar registration process
successful due to competence and
dedication for Admin sub-cmt.
Protocol Cell
(Maj Narain & Ms. Smith)
•
Three (3) Ups ~ (+):




•
Professionalism of hotel staff
Delegate feedback on hospitality and cultural
program
LOs were true Ambassadors of India
Transport arrangements were great
Three (3) Downs ~ (-):



Major changes (time, venue) during execution
should be avoided
Better coordination when changes occur
Information process should be more timely
Protocol Cell
(Maj Narain & Ms. Smith)
•
Recommendations:

•
Information on changes to times and venues
should be posted in area where everyone can
view to ensure smooth movement of delegates.
Overall assessment:
◆
PAMS 28 was a great success due to the
thoughtful planning of the Indian Army and their
wonderful hospitality.
Spousal Program
(Maj Singh & Ms. Smith)
•
Three (3) Ups ~ (+):



•
Appropriate number of LOs, very professioal.
Spouses were given the opportunity to sample
many areas of India in a very short amount of
time, with no snags in time or movement.
Great participation of spouses with men
participating for the first time.
Three (3) Downs ~ (-):


It would be more helpful to host country to have a
total of participating spouses sooner.
No other Downs – program was great success
Spousal Program
(Maj Singh & Ms. Smith)
•
Recommendations:

•
Spouses should respond to attendance of
conference at least one month out. This allows
the in country host the ability to ensure all
spouses can participate in the program.
Overall assessment: Successful execution
of spousal program showcased India’s
tradition & culture and enthusiasm to ensure
all spouses enjoyed India to the fullest.
Guest Speaker Offers
(Received at and following the P28 Steering Cmt.)
COA #1: Impacts of Transformation on the
Asia-Pacific Security Environment
Topics
•
•
•
•
•
Extent and Nature of Transformation
in the Asia-Pacific Region
Effects of Transformation on Current
and Future Operations
Advancements and Applications to
Counter Emerging Threats
Interoperability Challenges and
Cooperation Opportunities in
Current and Future Operations
Any Topic
Speaker Offers
IN / UK
SN / JP
CA / NZ
FJ / MG
AS / BG / PG
Green = NE Asia Brown = S. Asia Black = SE Asia Blue = Oceania Red = Other
Syndicate Leadership Offers
(Received at and following the Planning Cmt.)
Syndicates
Leader / Assist.
Syndicate #1
PG / JP
Syndicate #2
NP / tbd
Syndicate #3
MY / tbd
Syndicate #4
SL / tbd
Syndicate #5
FJ / BG
Offers Extended
Green = NE Asia Brown = S. Asia Black = SE Asia Blue = Oceania Red = Other
PACC IV/PAMS XXIX POAM
•
Nov 03
- Initial Site Survey/Coordination Meeting
•
Mar 04
- Site Survey / Venue Selection
•
Jul 04
- MOU Meeting
•
Sep 04
- PAMS XXVIII (Delhi)
•
Oct 04
- Initial Planning Conference/Sign MOU
•
Feb 05
- Middle Planning Conference
•
Jun 05
- Final Planning Conference/Sign TOR
•
Aug 05
- PACC IV/PAMS XXIX (Bangkok)
PACC IV Agenda Proposal
Core Program
AM
Optional Program
Sun
Mon
Tue
Wed
Thu
Fri
31 Jul
1 Aug
2 Aug
3 Aug
4 Aug
5 Aug
Bkfst #1
Bkfst #2
Visit
Program
Arrival
Ops
Bilateral
Mtg #1
(Optional)
Multilat.
Mtg #1
Multilat.
Mtg #2
Departure
OPS
Departure
OPS
LUNCH
PM
EVE
Arrival
Ops
Reception
Grp Photo Bilateral
Mtg #2
Keynote
Address
Welcome
Dinner
Open
Bilateral
Mtg #3
Visit
Program
(Optional)
Departure
OPS
Departure
OPS
Farewell
Dinner
Integrates changes recommended from COAs (PACC III)
PAMS XXIX Agenda Proposal
AM
Sun
Mon
Tue
Wed
Thu
Fri
Sat
31 Jul
1 Aug
2 Aug
3 Aug
4 Aug
5 Aug
6 Aug
Arrival
Ops
Seminar
Admin
Sports
Event
LUNCH
PM
EVE
Arrival
Ops
Seminar
Seminar
Session #1 Session #3
Opening
Ceremony
Opening
Reception
Departure
Military Brief Prep
Ops
Visit
Syndicate
AAR
Briefs
Plan Cmt
Steer Cmt
Seminar Seminar Cultural
Visit
Session #2 Session #4
Future
Closing Co-host
Ceremony Meetings
Open
Open
Closing
Banquet
Maintains the Proven, Successful PAMS Model
Future Co-host Offers
 PACC IV / PAMS XXIX (Aug 2005)
 Thailand (Bangkok)
 PAMS XXX (Aug 2006)
 Fiji (Nadi)
 PACC V / PAMS XXXI (tbd 2007)
 Australia (Sydney)
 Future: 2008 and later
 (tbd)
Meeting Summary
• PAMS XXVIII Review
• Committee / Sub-committee Feedback




Three (3) Ups
Three (3) Downs
Recommendations
Overall Assessment
• PACC IV/PAMS XXIX Overview
After Action Review for PAMS XXVIII
VIEWS
•
•
•
•
•
•
•
•
•
KEEP THINGS SIMPLE
LOCATION ( HOTEL OR VENUE )
OPENING AND CLOSING CEREMONIES ÉLAN &
GRANDEUR
PAMS HISTORY & GLIMPSES OF EARLIER PAMS
EXHAUSTIVE PAMS WEB SITE. DUTIES OF
SYNDICATE LEADERS/RECORDERS MAY BE
POSTED ON PAMS WEBSITE
SMALLER SYNDICATE ( MAX 12 OFFRS )
SYNDICATE PHOTOGRAPH ON THE SCREEN
DURING PANEL DISCUSSIONS
PAM GRAMS (DAILY PAMS `NEWS LETTER)
PACIFIC ARMIES MANAGEMENT SEMINAR