HAWES SIDE PRIMARY ACADEMY (1)
REGISTRATION OF INTEREST FOR THE ON SITE CATERING SERVICE
PLEASE NOTE THAT WE ARE ADVERTISING A RETRICTED PROCEDURE AND WILL BE
INVITING A MAXIMUM OF 5 COMPANIES /ORGAISATIONS TO PARTICIPATE.
THIS PROGRAMME FOR HAWES SIDE PRIMARY ACADEMY IS BEING RUN SINGULARLY,
INDEPENDENTLY AND WITH NO ASSOCIATION TO ANY OTHER SCHOOL OR ACADEMY
REPRESENTATIVES OF HAWES SIDE PRIMARY ACADEMY RESERVE THE RIGHT TO ACCEPT
OR DECLINE APPLICATIONS BASED UPON THE LEVEL AND APPROPRIATENESS OF
INFORMATION PROVIDED BY INTERESTED PARTIES AND FROM THE UNDERSTANDING OF
OUR ON SITE KNOWLEDGE OF SUITABILITY AND REQUIREMENT.
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Index
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DETAIL
Instructions
Evaluation
Organizational Information
Business / Professional
Finance
Insurance
Quality Assurance
Area Support Staff
TUPE
References
Enclosures / Sign Off
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INSTRUCTIONS
1.
The following information is requested from companies, who are interested in the
potential opportunity to supply on site catering services at Hawes Side Primary
Academy.
2.
All information requested should be completed.
Notes for completion

Please complete the information on the form electronically.

Continue on separate sheets if the space in the document is insufficient.

Please do not use abbreviations.

Please return one copy via e mail 28 April 2017 to:
[email protected]
3.
Applicants are advised that they are solely responsible for bearing their costs and
any / all expenses incurred in connection with this program. Under no
circumstances will Hawes Side Primary Academy or any of its representatives, be
liable for any costs or expenses borne by an Applicant in this process.
4 Hawes Side Primary Academy reserves the right to reject or disqualify an Applicant
where the information is returned either late or incomplete.
5.
Hawes Side Primary Academy reserves the right to:
o cancel the selection and evaluation process at any stage;
o require an Applicant to clarify its response in writing and/or provide
additional information;
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Evaluation of responses
Responses received will be evaluated using the following criteria:

An assessment will be made of whether each applicant’s responses are complete
and, whether there is any reason why the Applicant should be considered ineligible
to proceed with submitting a full proposal.

Where it is felt that an applicant is unsuitable for participating in the full program
they will be notified by Hawes Side Primary Academy representatives.

Current experience of working in similar establishments coupled with local
presence will be key influencing factors.
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Organisation Information (please complete all sections)
Name of organisation wishing to be considered and in whose name any full
proposal would be submitted
Contact details:
Name:
Position in organisation:
Telephone no.:
Fax no.:
Email address:
Main address for correspondence:
Company Registration details:
Company Registration no.:
Date of registration:
Registered address (if different from above):
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Legal status of your organisation (tick as applicable):
Sole trader
Partnership
Private Limited Company
Public Limited Company
A Higher Education Institution
A Local Authority
Voluntary organisation
A consortium of companies
Other (please specify)
Date organisation commenced business (and date of incorporation in the UK if
different):
VAT registration number:
Is your company a subsidiary of another company? Please provide details.
Please give the office locations of the main premises from which your organisation
would provide the services to Hawes Side Primary Academy.
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Business and Professional Conduct
Are there any court actions and/or employment tribunal hearings outstanding
against your organisation? If so, please give details:
In the last three years has your organisation:
Paid damages in respect of failure to perform any contract?
YES/NO
Been successfully sued for breach of contract?
YES/NO
Withdrawn from a contract before the agreed completion date?
YES/NO
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Financial
Please indicate the annual turnover of your organisation, in whose name the
tender would be submitted, over the last 3 years. If your organisation is part of a
group, please give figures for both your own organisation and the group:
YEAR
TURNOVER
Insurance
Please provide details (name of insurer and indemnity levels) of your organisation’s
insurance in respect of:
Insurer
Limit for single
incident
Indemnity level
Public Liability
Professional
Indemnity
Employers
Liability
Quality Assurance
Please provide brief details of your quality assurance management system and any
certification that your organisation holds for the areas of work relevant to the
catering service at Hawes Side Primary Academy.
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Area Support Staff
Please provide details of how your organisation will deliver an experienced team
capable of delivering all aspects of an on- site catering service.
Total number of staff employed in your organisation:
Please provide details of your staff qualifications (those that would have
involvement at Hawes Side Primary Academy) and membership of relevant trade
associations and professional bodies:
Please enclose (scanned) CVs for your staff who would be responsible for
managing the service.
Please provide evidence that you understand and can manage obligations under
TUPE, with no detriment to the terms and conditions of employees involved in the
transfer.
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Experience/References/Ability
Please provide details of relevant contracts (on site catering services to primary
schools) you have been awarded for the past 5 years
Client name &
full address
(
Brief
description
of service
undertaken
Period of
contract
Contact
name and
telephone
number
Status of
contract
(current /
finished /
terminated)
Approx.
contract
Value £
NB. Hawes Side Primary Academy reserves the right to contact any or all of
these organisations for a reference. We may also wish to visit them. Your
permission to do so will be assumed unless you state any objections.
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Please enclose a statement detailing how you consider this experience to be
relevant to our requirement.
Please detail any proposals you may have for sub-contracting aspects of the
services, naming the principal sub-contractors and the area(s) of service they
would provide.
Please provide details of other current similar contracts your organisation is
bidding for and their status (preferred bidder, short-listed etc):
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Enclosures / Comments
Please include a copy of the following details

Details of your organisation’s structure with current names/holders of
appointments.
Please insert any general comments you wish to make:
The questionnaire should be e.signed and dated by a Director of the Company or
Consortium:
Name: ……...…………………………………………………………………….
Signature: ……………………………….………………...…………………......
Position: ……………………………………………….…………………………
Tel No: ……………………………………………….……………………………
Date: ……………………………………………………………………………..
Thank you for completing this questionnaire. The information it contains will be
held in confidence by Hawes Side Primary Academy and used for the purpose of
determining your suitability for meeting our requirements for the provision of the
Services. If you are invited to submit a proposal any information supplied in this
questionnaire will be deemed to form part of the tender and may be used in any
subsequent assessment.
Your attention is also drawn to Document 2, available on the MYTENDERS site
which gives details specific to the services required and information that will be
used for those required to submit a proposal only.
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