Council Minutes
April 3, 2016
Call to Order
Roll Call
Present: Meghan MacDonald, Taylor Chase, Katie Dodsworth, Isaac Turner, Hillary
Elliott, Troy Mrazek, Alex Carney, Emily Gale, Kundle Idris, Shelby MacLennan, Annie
Sirois, Mikaela Henderson, Delaney Walting, Carl Miller, Cassia Tremblay, David
Rankin, Nick Carpenter, Bridget Burgess, Janet Tait, Mike Masserey, Sean Ryan, Patrick
MacKinnon (recording secretary)
Absent with Regrets: Ryan Finn, Chelsea Murphy, Dr. Khoury, Danny Pink
Absent: Hannah Stordy, Alex Fillipoff
Opening Remarks of the Chair of Council
Mi’Kmaq Acknowledgement
Review Minutes from Last Meeting
Motion to approve minutes with changes
Motion passes
Business Arising
Taylor Chase moves to add ratification of The Xaverian Weekly Editor in Chief to the
agenda. Approved (friendly)
Troy Mrazek moves to strike BurMac Presentation from the agenda. Approved (friendly).
Constituency Reports
Business (Taylor): business banquet. Constituent concerned about study space in
Schwartz, followed up with trying to ask some people
Science (Katie): end of the year banquets, year winding down
Arts (Isaac): thesis presentations encourage people to attend these,
Education (David): practicum, congratulates the incoming education representative
International (Kunle): banquet tonight, great year with everyone here
Lower Campus (Shelby): banquets, tnt won house cup, burke is disappointed that burmac
is cancelled
Govs & Apt Style (Annie): house clothing order fell through, people leaving antifeminist
remarks around govs, RAs taking care of it
OC: end of the year banquet, some students came forward concerning burmac
Frosh (Carl): frosh are disappointed about burmac cancellation.
Executive Reports
Troy
Nothing to add
Hannah
Absent
Alex
Budget, dabbled in some meetings
Nick
Transition stuff with Rachel, planning gala, hiring panels
Hillary
Nothing to add
Taylor - question about survey going up on website before end of year?
Hillary: doesn’t think the survey will get many people filling it out so postponing it until
next year
Bridget
Mental health issues, dealing with that stuff
X-lets talk campaign with Cassia wasvery successful, over 1500 dollars being donated,
charity is unknown yet, and some will go to X-mental health initiatives
Colloquium occurred
Burmac: Arena is co-owned by the municipality and city. It was brought up last minute
before their meeting. Students contribute positively to town too, and weren’t invited to
speak about the issue. Municipality invited theU to speak at their meeting March 15th.
Bridget submitted proposal for changes to be made at burmac. Positive reception,
appreciate having the conversation. Document was never brought to the town’s attention.
Mikaela - Some students have submitted their issues and solutions for the problem what
do I do with these.
Bridget - Submit to Mike.
Katie - What is next?
Bridget - Not enough time to collect feedback to be passed on to the next VP internal.
Kunle – what does the university think about bringing burmac back on campus?
Bridget - the university has no thoughts about the game being brought back on campus
Mikaela- is the exec in support?
Bridget: We do not support this decision; students are also constituents of the town.
Taylor - Anything from alum?
Bridget - A letter was sent from the BoG. Discussed with the hockey coaches, who were
in contact with alum. Can submit concerns to councillors.
Isaac - What is the logic of this decision?
Bridget: There was 9000 in damage in Mac the night after, meal hall problems,
inappropriate behaviors on campus. Town stated over 5000 dollars of damage in the
arena and cyber bullying on yikyak.
Cassia- did the town have a response to lack of consultation of students?
Bridget: No statement, but they hadn’t been aware ahead of time about the vote. but this
could have been tabled.
Isaac: What was the vote.
Bridget: I don’t know.
Carl: Which side of the arena had more damage?
Bridget: they were both equally responsible
Emily
Nothing to add but the budget that was passed is a positive note for CASA
Student Union General Manager Report:
Thank you to council, big changes this year. Congrats to those who won awards at the
banquet. We have an incoming bar services manager for next year. He has lots of good
ideas. Marketing manager application is due this week.
Committee Reports
None at this time
Special Reports to Council
BurMac Presentation
Removed
2016 Budget Presentation
Alex Carney:
3% increase in fee was taken-- net increase of 125 students
Capital campaign is being sent to us instead of university.
670k coming in with SU fees without SAP or Capital campaign
Student fee increase
Pharmasave rent
University contract revenues (amalgamation of stores)
Pepsi sponsorship removed
Bank machines in the inn
Salaries and benefits increase for new full staff.
Council:
Honorarium decrease. Size of council
Student lead initiatives money
Elections have never used more than 800 dollars
Cassia- did the honorarium amount change?
Alex- the format has become standardized.
Printing costs have gone down
PD increases. Never taken into account previously
A&E:
COCA has increased
Group fitness pass has been added
Frosh week:
Frosh kits and ticket sales increased by 1000.
Increase in Ocrew supplies
X-Ring:
Increase in ticket sales, just under capacity
Frost week:
Ticket sales increase
Grad:
Security decrease to reflect actual
Communications:
Calendar expenses increase, revenue decrease
External Affairs:
Removal of 5000 SNS membership fee, but 3% increase.
CASA increased conference to reflect actuals
Honorariums added for Research and Policy position.
Finance:
Late night study increase to reflect actuals
Student Food Resource Centre:
Donation increase
Expenses increase
DriveU:
Jackets for employees 60 dollars each
Vehicle depreciation: 4500
TheInn:
Lunch at the Inn. Budget does not reflect this.
Food service and fees would both increase. Staff would increase as well.
4% increase to cover vacation pay.
Liquor purchases and sales both increase
Minimum wage increases which lead to increase of staff pay.
Information Desk:
Commissions for bus tickets decreased. 10% commission
OC Housing Website being removed because it only benefits the landlords
Minimum wage increase
Taylor - Have any students came forward from people that use the website?
Mikaela - no
Hillary Elliott - Maybe the new team could think about making a landlord rating website.
Julianne: We use a Facebook page as well.
Xaverian Weekly:
Revenue increased
15% tax increase for printing.
Canadian University Press fee is actually a lot lower than the previous value of 2000.
Honorarium:
Standardization of hours: 6 hours 515, 3 hours, 9 hours, and 12 hours.
Positions cut
Annie - Research and Policy has 6 office hours
Alex - I will fix that
Taylor - What is happening with sub exec appreciation?
Alex - t-shirts are necessary while getting fries is not.
Annie - Will there be money for the research advocate to go to conferences.
Troy - Some of the money from PD or conferences could be used if the execs
Taylor - Is this a one-time thing for the jackets for DriveU or are they going to get new
ones each year.
Sean: It will be bought each year. It is too difficult for them to reuse jackets each year.
Old Business
Nothing to add
New Business
Ratifictation of Chair of Council
Megan: I move to ratify Brandon Hamilton as Chair of Council
Cassia: seconds
Megan: He knows a lot about the structure of theU, he has great ideas in proposal
Isaac: The panel thought he was the best candidate
Annie: call to question
Megan: second
Unanimously approved
Ratification or Research and Policy Associate
Cassia: I move to ratify Evan Davison-Kotler as Research
Second: Mikaela
Cassia: was very eager to make it more accessible and wants to look at other universities
to see
Mikaela: nothing to add
Call to question: Isaac
Cassia: second
Unanimously approved, one abstention
Ratification of the Orientation Week Co-chairs: Hannah Herbert-Robertson and
Kelsey MacLean
Delaney: I move to ratify the orientation week co-chairs.
Second: Janet
Hannah and Kelsey were great during the interviews; they have experience as execs,
Janet: They were great candidates
Taylor: decision unanimous?
Delaney: yes
Mike: Call to question
Second: David
Unanimously passes
Ratification of Society Coordinator
Mikaela: I move to ratify Tiffany MacLennan as the society coordinator.
Megan: seconds
Mikaela: Tiffany MacLennan, very organized, database examples, brought brochures to
the interview
Megan: nothing to add.
Annie: Call to question
Second: David
Unanimously approved
Ratification of House Accounts Coordinator
Katie: I move to ratify Shelby MacLennan as the House Accounts Coordinator
Cassia: Second
Katie: Candidate organized and came very prepared
Cassia: nothing to add.
Taylor: yield time to chad
Chad: unanimous decision. Came down to 2 candidates, Shelby had a stronger interview,
so she was chosen
David: Call to question
Janet: second
Unanimous approved, minus one abstention
HCC:
Shelby: I move to ratify Marek Viezner as HCC.
Mikaela: second
Shelby: I move to enter in-camera.
Mikaela: Nothing further to add
Annie: Joelle needs to stay
Mike: Call to question
Issac: second
Unanimously approved, one abstention
Student advocates
Carl: I move to ratify the student advocates.
Megan: second
Carl: great enthusiasm, knew a lot about the terms of reference, were great
Megan: lots of strong candidates, these three came out on top
Mike: Call to question
David: seconded
Unanimously Approved
HP TNT
Taylor: Madeleine Horne
Annie: second
Taylor: had great ideas, knows of the friend issues (the separation in the house), and was
great.
Annie: extremely passionate about TNT. Yield time to Joelle
Joelle: so passionately, great initiatives and had a stellar interview.
Mike: Call to question
Carl: second
Unanimously approved.
HP MP
Annie: I move to ratify Tyler Brady as the HP of MacPherson House.
Cassia: second
Annie: very personable, great ideas for next year, would be proud if he was my hp
Cassia: nothing to add
Taylor: had a great focus on academics
Isaac: Call to question
David: Seconded
Unanimously approved.
Editor in Chief
Taylor: I move to ratify Emily Keenan as Editor in Chief of the Xaverian.
Janet: second
Taylor: give time to Hillary.
Hillary: has the appropriate managerial skills for the job.
Janet: nothing to add
Shelby: Call to question
David: second
Unanimously approved.
Annie: motion to adjourn the meeting.
Shelby: Second
Unanimously approved.