MANAGERS GUIDE
courtesy of
NORTHWEST CALGARY RINGETTE (NWCR)
and
CALGARY NORTH RINGETTE BOARD
UPDATED OCTOBER 6, 2012
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PURPOSE OF THIS MANUAL
The Manager plays a very key role in the operation of a team. This manual was made to
help provide new managers and existing managers with a general guide.
ROLE OF MANAGER
The role of the manager is a liaison between Parents and Coaches. Managers coordinate
the team activities with all parent volunteers, communicate ice schedules of game times
and practices to the parents, and other team activities throughout the season.
As a general policy, a Head Coach / Co-Coach should not hold
another position within the same teams staff and; that a
husband/wife should avoid being a Head / Co-Coach and
Manager within the same team wherever possible.
General Responsibilities of a Manager:
 Assist the coaching staff in the organization of team activities, achieving goals and
expectations of the team
 Communicating ice schedules and coordinating dry land training to players and
parents
 Encourage a positive environment at all times
 Encourage good sportsmanship, responsibility, and respect towards others
 Be fair and impartial at all times
 Encourage team spirit
Other responsibilities:
 Liaison between NWCR/Calgary North Board
o Making sure qualifications of all coaching staff are communicated with
the Registrar
o Reimbursements of team expenses: training sessions, additional ice
times, referee costs, social functions
 Complete and submit game sheets and email scores to the league division
coordinator
 Assist the treasurer and tournament coordinators
 Team Budget
 Reimbursement of team expenses
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Wind-up party
Tournament registration fees
Social functions
Provincial registration fees, possible travel costs, etc.
NEW PLAYER
A new player who has never played ringette before, who has registered must provide a
birth certificate. This is a one-time only requirement for new players.
PARENT MEETINGS AND TEAM MEETINGS
The coaching staff usually includes the manager in organizing a meeting with all parents
to discuss their philosophy of ringette, and possible team goals and expectations, and to
get a consensus of what the parents would like to see.
This meeting may include:
 Words of welcome from the coaching staff
 The Head Coach would generally introduce the team staff
o Assistant coaches and manager
o Training and/or junior coaches
 List of player names, addresses, phone and cell numbers, emails of all parents and
guardians
 Head Coach outlines their philosophy, and expectations (from both players and
parents) of all ice times and training sessions, and suggests possible goals for the
team.
 Player information sheets (incl. player and parent names/address/phone and cell
numbers, DOB, AHC#
 Depending on the experience of the Head Coach, the HC could mention the
tournaments the team could attend
 Discuss team volunteer roles and assign accordingly. [A team is successful when all
parents are involved.]
o Establish Treasurer
o Establish Tournament Coordinator
o Parent on-ice helpers (in addition to Assistant Coaches) – if needed
o 2 dressing room moms each practice and game – if needed
o Social Committee Coordinator
o Team Jerseys (Away / Home ) = 2 or 4 Families
o Scorekeepers / Timekeepers
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o Shot clock operators – if applicable (U12 & up)
o Casino Volunteers
 Discuss a dollar amount ($) for team start-up funds.
 Coordinate a Scorekeeping / Timekeeping / Shot clock schedule for Away and
Home Ice Games and tournament Activities.
SHOT CLOCKS
Shot clocks are in used in U12 divisions and up. There is usually 1 or 2 training
information sessions facilitated by Ringette Calgary at the beginning of the season. Each
team needs to have a couple parents who know how to operate the shot clocks for
league and tournament games.
FUNDRAISING
Consider keeping an open mind of all suggestions from team activities to fundraising
possibilities. While fundraising may not interest the manager or coaching staff, it should be
sent out to the team with a vote. It could help alleviate some financial burdens that others
could be facing with their own circumstances. It does help out with additional costs of
tournaments, team activities, clothing apparel, performance endurance, social activities,
provincials, additional travel costs, etc. Some fundraising have been Spolumbos, bottle
drives, pizzas, chocolates, to name a few.
TEAM COMMUNICATION
The Manager is responsible for disseminating all information to their team. Generally the
most efficient method for doing this is by e-mail however in some cases phone calls may
be necessary. At the beginning of the season the Manager should collect each families
contact information including e-mail addresses for both parents and guardians, phone
numbers (home and cell numbers) and addresses.
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PLAYER CARDS
Most teams like to have a small wallet sized card that lists the players, their numbers, and
contact information. This is extremely helpful at the beginning of the season when
everyone is getting to know each other, and also as the season goes on for example at a
tournament when you are looking for a cell phone number for someone. The best way to
get this card to survive a season is to have it laminated. Each parent should receive a
card. Here is a sample card, but you must tailor this card to make it work for your team
(and remember this should be fairly small for people to carry):
TEAM NAME
NAME
PLAYER #
HEAD
COACH
ASST.
COACH
ASST.
COACH
ASST.
COACH
MANAGER
PARENTS
PHONE
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TOURNAMENTS
Teams do not have to attend any out of town tournaments but most teams will. They are
a fun way of bonding the players and the parents. A list of sanctioned tournaments with
application deadlines will be posted on the Ringette Alberta website.
http://www.ringettealberta.com/index.php?submenu=Competitions&src=gendocs&ref=T
ournaments&category=Main
 Apply right away as there are closing dates to consider. May want to ask parents
which ones they would be interested in.
 When accepted, complete a Travel Authorization form
http://www.ringettecalgary.ca/forms/travelauth.htm.
Experienced coaches usually have preferences as to which tournaments they like, but it is
always a good idea to ensure there are enough players to attend. The best way to do this
is to put out a vote listing which tournaments are preferred by the team, and who is
available using order of preference. Note that just because your team applies to a
tournament does not guarantee their entry, so it is best to have a few selected.
All teams are expected to enter the Esso Golden Ring Tournament held in Calgary in
January. Details of this tournament are under a separate heading due to it's size and
importance to Ringette in Calgary.
ESSO GOLDEN RING (Calgary)
http://www.essogoldenring.ca
PROVINCIAL CHAMPIONSHIP
(November 15th, 2012 deadline to Host)
Select teams are eligible to participate in Provincials. Various locations around Alberta
will host the different divisions. To obtain a list of dates and locations, please visit:
http://www.ringettealberta.com/index.php?src=gendocs&ref=Dates&category=Provincia
lChamps
If your team wishes to host Provincials, the application can be found on this website. It is
important to note that your team must declare well ahead of time that they intend to
attend provincials should they qualify, so make a note of the dates in your calendar.
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TEAM PHOTOS
Photos are taken in mid-October over a two-night period. Teams are able to book their
own time slot through their Manager. This year photos will be on Tuesday, Oct 16th &
Wednesday, Oct 17th, 2012 in the Collingwood Room at the Triwood Community Center.
TEAM SCHEDULE
Generally we receive one practice and one game per week, however this is only a general
guideline and schedules do vary greatly. Ice schedules are available at
http://www.nwringette.com/schedules.html
Ice can be distributed on short notice so it is very important that you check your e-mail
and this schedule regularly.
MISSING A GAME/PRACTICE
It is important that the manager communicate to the team that if a player needs to miss a
game or a practice they must contact the head coach (or team designated contact for
this) to let them know. Even for practices, Coaches have a plan that may be thrown off if
they are missing too many players.
LEAGUE GAMES
The League schedule may be found on the Ringette Calgary Website:
http://www.ringettecalgary.ca/
All Arenas and Locations may be found on the Ringette Calgary Website:
http://www.ringettecalgary.ca/arenas.htm
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Game Sheets
Complete and submit game sheets.
 Head Coach will receive a supply of game sheets as the
 Create roster stickers to make it easier.
 Cross off players who are for sure not going to be there (if you cross one off and
they show up after the game starts they can't go on)
 Note who is goalie with a (G), Captain (C) and Assistant Captain (AC)
 Game sheets come in triplicate. Winner keeps yellow copy, losing team pink copy
and the white copy is mailed to the league division coordinator.
 Winner of the game submits the score by e-mail to league division coordinator,
with the hard copy in the mail immediately. Each team will receive a copy of the
game sheet that they keep, the Manager may or may not keep these sheets in a
binder – likely is the head coach will want to retain these themselves but it is a
good idea to ask.
Here is a sample of roster labels for game sheets. List this numerically by player number
and not alphabetically – it is much easier for the person keeping score that way.
#
Player Name
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TEAM WEAR
Starting in the 2012/2013 Season, and based on member feedback, only pre-approved
team wear will be available for purchase by players, coaches and parents. This is a policy
similar to other associations in Calgary and is intended to provide a more coordinated
look for NWCR and Calgary North Ringette. Additionally, this will remove the parental
burden of purchasing different team wear every year. Final Goal Athletics has been
awarded the exclusive contract to supply these items. Their website is www.finalgoal.ca
Details are available on the NWCR website. Final Goal will be set up on team photo night
with sample sizes and some product available for immediate purchase. It would be best
if the Manager placed one order for the team however it is possible to place individual
orders.
RINGETTE PANTS
Based on member feedback, NWCR and Calgary North has approved the adoption of a
new style of ringette pant commencing the 2012-2013 season. The pants will are
available exclusively through the Ringette Store (www.ringettestore.com). You are not
required to purchase these pants, however it will give the association a more coordinated
look going forward and mirrors the direction that other Calgary associations have taken.
JERSEYS
Include: details of equipment, pick up with coordinator, contact info, and how jersey
numbers are assigned
MANAGER MEETINGS
Generally held 2-3 times per season, October, December and March. The Manager
Liaison will meet with all managers to give more specifics about what is required from
teams and answer any questions.
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AFFILIATION PROCESS
The Affiliation process commences with U19, then U16 and so on. Each team has 48
hours to complete their affiliation process. If a player has been asked and the response is
No, that player cannot be asked again. For further information, please contact Kevin
Thompson, email: [email protected]
JUNIOR COACHES
At the beginning of the season, if players wish to be considered for junior coaches, they
complete an application and submit it through the evaluation coordinators or email it to
Kim Zizakovic. For further information, please contact Kim Zizakovic email:
[email protected]
QUICK LINKS
Calgary NW Ringette Association
Website: http://www.nwringette.com/
Executive Members:
http://www.nwringette.com/about_us/executive_members.html
Managers Certification
The Managers Certification Program is now available online.
The link is: http://www.coachingringette.ca/
The cost of the program is $22.00 which payable on the site through Paypal.
Coaches and Manager Information
http://www.ringettecalgary.ca/coachesinfo.htm
Security Clearances
All Coaches, Managers and some volunteers (anyone who helps out on the ice on a
recurring basis, i.e., more than 2-3 times) are required to obtain a security clearance.
Head Coaches are ultimately responsible to ensure that all of their staff is cleared, if staff
fail to obtain this clearance they will be removed from the official roster and not allowed
to go onto the ice. To obtain a clearance please contact Anne Brady at
[email protected]
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APPENDICES
I.
Player Security
II.
Player Information Forms
III. Conduct for Coaches, Players and Parents
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PLAYER SECURITY
To All Member of the Calgary North West Ringette Community:
The purpose of this memo is to reiterate North West Ringette Society policies related to player security,
and introduce the “2-Adult” rule for the 2009/10 season:
1. Males are not allowed in the change rooms of Petite teams and above, except for coaches when the
players are fully dressed prior to the start of the game (coaches’ pre-game briefing) and at the end
of the game (coaches’ post-game briefing). Where players require male assistance tying skates, at
Petite and above, they are required to leave the locker room to secure the necessary assistance.
2. All members of the Executive, coaches, assistant coaches, team managers and other members of
team’s bench staff are required to have completed a satisfactory security clearance performed by
the Calgary Police Service.
3. The Two-Adult rule requires that if adults are required in the change room while the players are
present, then a minimum of two adults are required at all times. Subject to 1) above.
If you have any questions regarding this policy please contact …….
Mark Ward
Past President
Calgary North West Ringette Society
P 403 836 2377
NORTHWEST CALGARY RINGETTE SOCIETY
PLAYER INFORMATION FORM
Name: ____________________________________________ Phone: _____________________________
Address:_______________________________________________________________________________
Postal Code: _______________________
Cell #’s:__________________________________________
Birth date: _________________________
Age of Dec. 31 this year: ________________
Parents Names: _____________________________
Work Phone: ____________________________
Email Addresses:
______________
MEDICAL
Alberta Health Care Number: _______________________________
Family Doctor Name: __________________________________ Phone: ________________________
Emergency Contact: ___________________________________ Phone: ________________________
Allergies: ____________________________________________________________________________________
Medical Conditions (epilepsy, asthma, diabets, etc.) __________________________________________________
____________________________________________________________________________________________
Prescription Medications: _______________________________________________________________________
Previous Injuries (with dates): ___________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
GENERAL
Previous Ringette Experience: years played (not incl. this season): _____________ Levels: __________________
Other Activities (sports, jobs, etc.): _______________________________________________________________
____________________________________________________________________________________________
Are you prepared to attend practically all practices and games? ______ If not, why? ________________________
____________________________________________________________________________________________
How many out of town tournaments would you prefer: none ______, 1-2______, 3 or more ______
Are you prepared to help with team fund raising this year __________________________
What is your prime objective in playing ringette this year?
Improve your skills ___________
Meet people and friends _______
Win city or provincial titles ________
Have fun ________
Desired position on team: _____________________________________________________________________
Previous experience at which positions: __________________________________________________________
Other Important Information for coaches:
Date:________________ Player:________________________ Parent(s):_______________________________
Northwest Calgary Ringette Society
Codes of Conduct for Coaches, Players and Parents/Guardians
Information
The Northwest Calgary Ringette Society ratified the following policy regarding Code of Conduct for Coaches, Players and
Parents/Guardians on Sept. 8, 2005. The policy augments a coaching policy adopted October 6, 1998 and is implemented along with
a system of individual pledges for coaches, parents/guardians and players.
The new policy acknowledges that Northwest Ringette benefits from the volunteer efforts of a number of caring and dedicated
coaches, but that concerns do arise regarding the treatment of players and coaches.
All coaches are asked to review this policy with parents and players, early in the season.
Players will be allowed to play in league games only after signed copies of the player and
parent/guardian pledges are returned to managers.
** With regard to equitable ice time, the society recommends that coaches decide, early in the season, whether they will follow the
policy regarding equitable playing time for tournaments and playoff games. That decision should be shared with parents and players
early in the season and a decision to “shorten the bench” for tournaments and playoff games will not be deemed as “inequitable”
given the nature of competitive play. All other aspects of the code should be followed throughout the season and at all age levels of
play.
Copies of this policy will be give to all players/parents registered with Northwest Calgary Ringette.
Parents and players are asked to read over each section of the code, discuss the significance of adhering to a common code of
conduct, sign the appropriate sections and return the sheet to the coach. S/he is asked to sign it in the player’s presence. Managers
will keep the signed sheets with other team information. Parent/guardian and player pledge sheets must be signed and presented to
the manager before a player participates in league play.
NOTE: The code, as approved, is designed to enhance the ringette experience of all participants, players, coaches and
parents/guardians. A violation of the Code of Conduct enables the NW Ringette Society, at its sole discretion, to suspend that
participant from NW Calgary Ringette events and activities for a time deemed appropriate by the society’s executive committee.
Grievance Procedure:
1. The Head Coach or Parent should discuss their concerns with the appropriate coach or parent. This conversation should take place
under two conditions:
A. If the conversation follows a particular ‘event’ of concern, it should not be initiated until 24 hours (i.e.: allow a ‘cooling
off’ period) after the event occurs and
B. The conversation should always include a third party, such as the manager or another member of the coaching staff.
2. If not satisfied with the Head Coach’s/Parent’s response, approach another member of the coaching staff or the team manager to
discuss your concerns. The majority of concerns will be resolved at the team level.
3. If still not satisfied, contact the appropriate division coordinator with the NW Calgary Ringette Society. S/he will talk to coaching
staff/parents and act as a mediator in the dispute.
4. If the issue is not yet resolved, the division coordinator, in consultation with the society president, will determine if a hearing
needs to be set up. Before a hearing is considered, the Head Coach/Parent will be required to show evidence they followed the
above procedures and sought a team-level solution, followed by mediation.
5. A formal hearing regarding non-resolved violation of this code enables the NW Calgary Ringette Society, at its sole discretion, to
suspend a participant from NW Calgary Ringette events and activities for a time deemed appropriate by the society’s executive
committee.
NW Calgary Ringette Society
Coach Code of Conduct
1. I will ensure that my expectations as a coach, regarding practise and game commitments and player
behaviour are clearly stated to players and parents at the beginning of the season.
2. I will teach my players to play fairly and to respect the rules, officials, opponents and, most importantly,
each other.
3. I will ensure that all players get instruction, support and ice time in an equitable manner and I will discuss,
with players and parents, why I maintain the option to “shorten the bench” for tournament and playoff
games.
4. I will not ridicule or yell at my players for making mistakes or performing badly.
5. I will remember that players play to have fun and gain confidence in themselves through
encouragement.
6. I will remember that children learn best by example and witness my behaviour before, during and after
games.
7. I acknowledge that participants need a coach they can respect and I will strive to be a good role model.
8. I will be generous with praise and set a good example.
9. I will obtain the required coaching certification and continue to strive to upgrade my coaching skills
beyond the minimum requirements.
10. I will work in co-operation with officials for the benefit of the game.
11. I will work in co-operation with other coaches/parents who have volunteered their time to assist my
efforts.
12. I will respect the playing facilities provided for my team and our opponents and I will inspire my team to
show the same respect.
I agree to abide by the principles of the NW Calgary Ringette Society’s Code of Conduct and realize that a
failure to do so may result in the suspension of my coaching privileges.
PRINT NAME: _____________________________________________
DATE:
_____________________________________________
SIGNATURE:
_____________________________________________
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NW CALGARY RINGETTE SOCIETY
PLAYER PLEDGE
1.
I will play by the rules of ringette.
2.
I will do my best to be a true team player and uphold the spirit of ringette.
3.
I will control my temper and not let physical or verbal hostility spoil the activity for everyone.
4.
I will respect my team-mates, opponents, the coaches, officials & spectators.
5.
I will remember that I am playing a game to have fun, improve skills, make friends and to try my best.
6.
I will acknowledge all good plays and performances, including those of my teammates and my opponents.
7.
I will remember that coaches and officials are there to help me. I will accept their decisions and show them respect.
I agree to abide by the principles of the NW Calgary Ringette Society’s Code of Conduct and realize that a failure to do so will may
result in the suspension of my playing privileges.
PRINT NAME: ___________________ DATE: _________________________
SIGNATURE:____________________ TEAM DIVISION & NAME: ______________________
PARENT/GUARDIAN/SPECTATOR PLEDGE
(Not required for Belle or Open Division players)
1. I will not force my child to participate in ringette.
2. I will remember that my child plays ringette for her or his enjoyment of the game, not mine.
3. I will encourage my child to play by the rules and to resolve conflict without resorting to verbal or physical displays of hostility or
violence.
4. I will teach my child that doing one’s best is more important than winning, so that my child will never feel defeated by the
outcome of the game.
5. I will make my child feel like a winner by offering praise for competing fairly and trying hard to the best of his or her ability.
6. No player will be chastised or verbally abused over the result of a game or mistakes therein.
7. I will remember that children learn best by example and witness my behaviour before, during and after games.
8. I will applaud good plays or performances by my child’s team and her/his opponent’s.
9. I will refrain from questioning the official’s judgement or honesty in public.
10. I will support all efforts to remove verbal and physical abuse from children’s ringette.
11. I will respect and show appreciation for the volunteer coaches who give their time to coach ringette for my child.
12. I agree to receive practice, game and related ringette activity schedule by email. In the event I do not have access to email, it is
my responsibility to obtain information on scheduled activities.
I agree to abide by the principles of the NW Calgary Ringette Society’s Code of Conduct and realize that a failure to do so will have
consequences.
PRINT NAME:__________________________________________________ DATE:________________________________________
SIGNATURE: ________________________________________________