Inquiries
Chapter 3
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Inquiries
Chapter 3 - Page 1
Inquiries
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Inquiries
Chapter 3 - Page 2
Objectives
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Inquiries
Chapter 3 - Page 3
Objectives continued…
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Chapter 3 - Page 4
Accounting Events Inquiry Process
Accounting Events Inquiry Process

Navigate to the Accounting Events Inquiry page.
 Payables: Accounting > Subledger Accounting > Journal Entries (T) Accounting
Events
 Receivables: Inquiry > Subledger Accounting > Journal Entries (T) Accounting
Events

Execute a search for specific accounting events.

View accounting events.

View subledger journal entry information by clicking View Journal Entries.

View detailed entry information about the subledger journal entry by clicking the ledger
link.

View the T-account by clicking View T-Account.
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Chapter 3 - Page 5

View reversing entry. Note that this button is only available if you are viewing an
accrual entry that has been reversed.

View multiperiod accounting associated with the accrual journal entry by clicking the
Multiperiod icon in the Lines region. Note that the Multiperiod icon is only available if
you are viewing a multiperiod journal entry.

Compare two journals by clicking Compare.

Click View Transaction to view the underlying transaction.
The View Subledger Journal Entry page is displayed only if there is more than one subledger
journal entry created for an accounting event. If there is only one subledger journal entry for an
accounting event, the View Subledger Journal Entry page is displayed.
The following conditions apply:
 If the balance type is Actual, the reference date is displayed.
 If the balance type is Budget, the Budget Version field is displayed.
 If the balance type is Encumbrance, the Encumbrance Type field is displayed.
 If the entry is for public sector and funds approval is required, the Funds Status field
is displayed.

If viewing an accrual reversal journal entry in the View Subledger Journal Entry page,
the View Accrual Entry button is displayed to view the accrual journal entry details. If
viewing an accrual journal entry, the View Reversing Entry button is displayed to view
the accrual reversal journal entry details.

The View Transaction button appears only if drilldown is enabled.

The Multiperiod icon on the lines is displayed only if the entry is a multiperiod journal
entry.
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Chapter 3 - Page 6
Viewing Subledger Journal Entry Lines
Viewing Subledger Journal Entry Lines

Navigate to the Subledger Journal Entries page from a subledger application.
 Payables: Accounting > Subledger Accounting > Journal Entries
 Receivables: Inquiry > Subledger Accounting > Journal Entries
 You can use the subledger application responsibility for any application using
Subledger Accounting.

Execute a search.

View subledger journal entries.

Delete, update, duplicate, reverse, and complete entries.

View detailed journal entry information by selecting the ledger link.

View journal entry information in a T-account format by clicking View T-Account.
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Chapter 3 - Page 7

View reversing entry. If viewing an accrual reversal journal entry in the View
Subledger Journal Entry page, the View Accrual Entry button is displayed to view the
accrual journal entry. If viewing an accrual journal entry, the View Reversing Entry
button is displayed to view the accrual reversal journal entry.

View multiperiod accounting. View multiperiod lines associated with the accrual
journal entry by clicking the Multiperiod icon in the Lines region.

Create journal entry. Create journal entries page by clicking Create Journal Entry in the
Subledger Journal Entries page.

Compare entries. Compare subledger journal entries by clicking Compare in the
Subledger Journal Entries page.
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Chapter 3 - Page 8
Subledger Journal Entry Lines Inquiry Process
Subledger Journal Entry Lines Inquiry Process
Payables: Accounting > Subledger Accounting > Journal Entries (Lines)
Receivables: Accounting > Subledger Accounting > Journal Entries (Lines)
1.
Navigate to the Subledger Journal Entry Lines page from a subledger application.
2.
Execute a search.
3.
View subledger journal entry lines in the results region.
4.
View subledger journal entries for a selected journal entry line by clicking View Journal
Entry.
5.
View journal line information in T-account format by clicking View T-account in the View
Subledger Journal Entry page.
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Chapter 3 - Page 9
6.
View reversing entry. If viewing an accrual reversal journal entry in the View Subledger
Journal Entry page, the View Accrual Entry button is displayed to view the accrual journal
entry details. If viewing an accrual journal entry, the View Reversing Entry button is
displayed to view the accrual reversal journal entry details.
7.
View multiperiod accounting. View multiperiod lines associated with the accrual journal
entry line by clicking the Multiperiod icon in the Lines region.
8.
View the transaction associated with the subledger journal entry by clicking View
Transaction in the Subledger Journal Entry Lines page. This button appears only if
drilldown is enabled.
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Chapter 3 - Page 10
Drilldown from GL
Drilldown from GL
The figure above shows the drilldown from GL journal lines inquiry to subledger journal entry
lines in Subledger Accounting. From here, users can navigate to the subledger journal entries or
drill down to the subledger transaction.
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Chapter 3 - Page 11
Summary
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Chapter 3 - Page 12
Summary continued…
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Chapter 3 - Page 13
Practice 1: Inquiring on Subledger Journal Entries
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Chapter 3 - Page 14
Guided Demonstration - Inquiring on Subledger Journal Entries in
Payables or Receivables
Responsibility = Payables, Vision Operations (USA) or Receivables, Vision
Operations (USA)
1.
Navigate to the Subledger Journal Entries window.

In Payables: (N) Accounting > Subledger Accounting > Journal Entries

In Receivables: (N) Inquiry > Subledger Accounting > Journal Entries
2.
(T) Headers
3.
In the Advanced Search window, enter the following search information:
 Ledger: Vision Operation (USA)
 From GL Date: <today’s date>
 To GL Date: <today’s date>
4.
(B) Go
5.
To view the details of an entry, click on the appropriate ledger link to display the Subledger
Journal Entry window.
6.
To view detailed line information, click the appropriate Show link.
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Chapter 3 - Page 15
Practice - Inquiring on Subledger Journal Entries for Payables
and Receivables
Overview
In this practice, you will do the following:

Inquire on subledger journal entries for the Vision Operations (USA) ledger.
Note: This practice applies to both Oracle Payables and Oracle Receivables.
Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Responsibility selected to complete this practice is Payables, Vision Operations (USA)
or Receivables, Vision Operations (USA).
Tasks
Log on to the system
 Responsibility = Payables, Vision Operations (USA) or Receivables, Vision
Operations (USA)
Inquire on Subledger Journal Entries
Inquire on subledger journal entries for the Vision Operations (USA) ledger for today’s date.
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Chapter 3 - Page 16
Solution – Inquiring on Subledger Journal Entries for Payables
and Receivables
Responsibility = Payables, Vision Operations (USA) or Receivables, Vision
Operations (USA)
1.
Navigate to the Subledger Journal Entries window.

In Payables: (N) Accounting > Subledger Accounting > Journal Entries

In Receivables: (N) Inquiry > Subledger Accounting > Journal Entries
2.
Ensure that the Headers tab is selected.
3.
In the Advanced Search window, enter the following search information:
 Ledger: Vision Operation (USA)
 From GL Date: <today’s date>
 To GL Date: <today’s date>
4.
(B) Go
The subledger journal entries are displayed in the Results region.
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Chapter 3 - Page 17
5.
To view the details of an entry, click on the appropriate ledger link to display the Subledger
Journal Entry window.
6.
To view detailed line information, click the appropriate Show link. For example, the
screenshot below shows detailed information for the Item Expense line.
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Chapter 3 - Page 18
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Chapter 3 - Page 19
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Chapter 3 - Page 20