LAKE ERIE REGIONAL COUNCIL
WELLNESS CHAMPION MEETING
MARCH 4, 2014
Agenda
2
Item
Time
Introductions and Wellness Reflection
12:30 - 12:45 p.m.
Wellness Vendor Presentations
• Movable, Inc.
• Health 360
12:45 - 1:15 p.m.
1:15 - 2:00 p.m.
Debrief
2:00 - 2:15 p.m.
Other Updates
• Funding
• EAP
• Wellness Coordinator
2:15 - 3:00 p.m.
Wellness Reflection
3
Name, District, Position
Thinking back to the start of
wellness efforts at your district…
What has made the biggest
impact? What has been the
biggest change?
Wellness Infrastructure
4
Each district has diverse needs,
a unique demographic, and is
at a different place on the
Wellness spectrum.
LERC Board
Executive
Wellness
Committee
Wellness
Champions
MOVABLE, INC.
Movable Overview
6
• Movable, Inc. produces and sells MOVbands, which are a Physical Activity
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tracking device.
Band is worn around wrist and tracks all forms of Physical Activity.
Employees and program administrators will have access to an online activity
dashboard that tracks physical activity as well as competition
̶ Band automatically syncs to activity dashboard, so no manual entry is
necessary.
Movable will give LERC access to a dedicated Program Manager who can
manage the challenges and answer employee questions.
Cost
̶ $28 per person for Year 1 [Actual cost is $35. Movable provides a 20%
broker/consultant discount, which will be passed on to LERC.]
̶ $5 per user for Year 2, 3, etc.
Inter-district and inter-consortium competitions
Approved expenditure through MMO’s Wellness dollars.
Website: http://movable.com/
HEALTH 360
Health 360 Overview
8
• 12-week onsite educational/physical activity program that includes weekly
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workouts, homework, and three assessments (pre, mid, and post)
Come onsite to districts or partner with a local facility
Focuses on Physical Fitness, Nutrition, and Stress Management
Employee must attend 9 out of 12 classes to graduate.
Classes are 90 minutes and include 30 minutes of Physical Activity along
with education
̶ Classes are recorded for later viewing with schedule conflicts along with
quizzes for accountability
Participants must journal to record nutrition intake and physical activity
Health 360 is offering a $8,000 pilot program for 30 participants (~$267 per
participant)
Website: http://www.h360g.com/. To log in as a member to tour the site,
username is “lerc” and password is “password”
Wellness Funding – LERC & MMO
9
Action Plan
Submitted
LERC
Funds
Amherst
Clearview
Columbia
Firelands
Keystone
ESC
JVS
Midview
X
X
$9,570
$4,020
$2,940
$4,500
$4,050
$3,300
$5,010
$7,980
Sheffield
X
$5,730
$2,541
Vermilion
Wellington
TOTAL
X
$5,160
$4,110
$56,370
$2,288
$1,823
$24,996
District
X
X
X
-
Reimbursed
to-date
Partial
MMO Reimbursed
Funds
to-date
$4,243
$1,783
$1,304
$1,995
$1,796
$1,463
$2,222
$3,538
Note: In addition
to providing
Wellness
funding to each
district, LERC
covers the
expense of the
core screenings
(“chemistry
profile”) for all
employees
regardless of
benefits enrolled
status.
Remember: All Wellness Funds are
“use-it-or-lose-it” by June 30, 2014!
Wellness Champion Checklist
10
Complete (1) LERC Wellness Funding
Submit completed Action Plan to Jill Orseno at [email protected] by October 30, 2013
Submit receipts for reimbursement to Jill Orseno at [email protected]
(2) MMO Wellness Funding (Exact process TBD)
Review list of Medical-Mutual approved Wellness expenses
Pre-approve Wellness expense with Janet McGaha
Submit receipts for reimbursement to Janet McGaha ([email protected])
(3) Other tasks
Schedule onsite screening date for 13/14 school year
• Contact Rick Svat ([email protected]) and/or Beth Bremke ([email protected]) at Mercy to schedule.
Coordinate logistics for onsite health assessment completion at district health fair.
• Contact Janet McGaha at [email protected]
Review web repository and submit documents for upload to Lisha Nasipak at [email protected] and
Kelsey Finucan at [email protected]
• http://mylerc.org/wellness/
Distribute monthly communication pieces via email, flyers, etc.
Recruit Wellness representatives in each building; Meet regularly as part of Wellness Committee
and/or Insurance Committee
See Appendix for detailed MMO funding procedures
Employee Assistance Program RFP
11
• The purpose of an Employee Assistance Program (EAP) is to provide
employees, family and household members proactive support to identify and
resolve personal issues before they result in medical, family, and/or
workplace consequences.
• Professional counselors provide confidential assessment and short-term
counseling to assist in dealing with these, and related, matters.
• Note: A 6-session model is considered best practice because it resolves
over 80% of the presenting problems prior to use of the medical plan
Conduct RFP and
Select Vendor
March
Introduce EAP
Partner to Wellness
Champions
Implement
Services
April/May
July
Introduce and
promote EAP
within districts
See Appendix for additional information about EAPs.
August
Next Steps
12
Task
Point
Deadline
Submit Action Plan and receipts for reimbursement
from LERC to Jill Orseno ([email protected])
Champions
ASAP; must be
complete by
6/30/14
Submit receipts for reimbursement from MMO funds to
Janet McGaha ([email protected])
Champions
ASAP; must be
complete by
6/30/14
Contact Kelsey Finucan whether or not district is
interested in Movable and/or Health 360 programs
Champions
2/28/14
End-of-Year Wellness Champion Meeting
All
TBD
Stay tuned for additional EAP information
All
March/April
APPENDIX
MMO Wellness Funds and Procedures
14
• Group’s current wellness plan/strategy must be on file with Medical Mutual
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Account Service Team and reviewed together on an annual basis.
Wellness allowance to be spent on mutually agreed upon wellness and
health education programs as outline in your Medical Mutual contract.
Medical Mutual wellness programs and activities will be utilized before
seeking alternative options.
Wellness funds must be spent during current contract period and do not
carry-over to subsequent contract periods.
Reimbursement for wellness programs and activities will require payment
up front and receipts (proof of payment) submitted to:
Janet McGaha
Medical Mutual Service Representative
17800 Royalton Road
Strongsville, OH 44136
440-572-6392
[email protected]
MMO Wellness Funds and Procedures
15
Qualified Expenses
• Exercise equipment
Non-Qualified Expenses
• Services provided by screening
• Employee wellness incentives
• Gift cards (in exchange for activities
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such as taking the Health
Assessment)
Screenings – any costs outside of
claims submission (for example,
$300 fee for less than 30
participants)
Fitness/Rec center membership
SuperWell Solutions Program
Lunch and Learns
Medical Mutual wellness programs
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vendors other than Medical Mutual’s
screening vendor
Postage
Copying/printing costs
Decorations
T-shirts that do not have a Medical
Mutual logo
Giveaways/logo items that do not
have a Medical Mutual logo
Payment to an employee to be part
of the wellness committee or teach a
class (example Yoga).
Vendor lunches/Vendor parking
District Action Plan
16
Purpose of the Action Plan
• Track event dates and participation
• This is a template; modify as necessary
• Provides accounting for all Wellness spending
District Name:
Wellness Funding Amount:
From LERC
From District
From MMO
Total:
$0.00
Budget
2013 – 2014 Plan
Biometric screenings
Health assessments
Targeted programs
(min. one)
Other:
Total
Remaining Money in
Budget
Action Steps
Event Date
Communications
Incentives
Estimate
Actual
Participation
LERC Funds
or MMO
Funds
Target
Actual
EAP Services to Employees
17
• Stress and other mental health-related services and referrals
• Substance use-related services and referrals
• Services and referrals related to personal issues such as marriage, family
and parenting
• Information on work/life support, such as care giving, legal advice and
financial planning
• Wellness and health promotion services, such as smoking cessation and
weight reduction
• Work-related supports like career counseling and dealing with workplace
conflict
EAP Services to Organizations
18
• Education on handling mental health, stress, addiction in the workplace
• Address workplace violence
• Safety and emergency preparedness
• Guidance on communicating difficult messages (i.e. budget cuts)
• Support for critical incidents (i.e. employee and/or student death)
• Absence management
• Management referrals for work performance issues