New Initiatives Subcommittee Meeting
Spring Meeting 2017
Jeff Laube – Chair
03 May 2017
04 May 2017 Presentation to TAC TAD
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
2
Attendees
•
•
•
•
•
Jeff Laube
Robbie Robertson
Peter Hartwich
Jeanette Domber
Dave McGrath - T
T - Teleconference
* AIAA Staff
** Visitor/Alumni
•
•
•
•
•
Peter Montgomery
David Dress
Joaquin Castro
Steve Risse
Rich Wahls - T
3
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
4
Topics for 2017-Q3 TAC Council Newsletter
• Message from Your Speaker –– Allen Arrington
• Message from Your AIAA Director, Programs – Megan
Scheidt -or - Message from Your AIAA Director, Content
– Tom Irvine
• Betty’s Corner – Betty Guillie
• Meet Your Council Team:
• Governance Update
• Section/TC/IC/OC-of-the-Quarter?
• Other Recent Developments & Upcoming Events
• Any additions & substitutions anybody would like to
propose?
Contributions into Peter Hartwich by no later than June 12
5
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
6
Aerospace Grads & AIAA Student
Transitions
Karen Thomas
Student Membership
8
Aerospace Grads by Degree
(Grad data is from ASEE)
9
Total Aerospace Grads Vs Student Transitions
– View #1
(Grad data is from ASEE)
10
Total Aerospace Grads Vs. Student Transitions
- View #2
(Grad data is from ASEE)
11
AIAA vs. Other Societies Membership
Trends
Jeanette Domber
AIAA vs. Other Societies Membership Trends –
Annectodal Information
• Informally surveyed my colleagues that are also active in
leadership of their professional societies
• International Society of Optics and Photonics (SPIE):
 In general, membership has gone up in recent years
 Driven by student members and academia
 Downturn in industry membership that is concerning
• American Astronomical Society& Division of Planetary Sciences
(Science focused)
 Membership is roughly steady
 Good distribution of career levels
 Benefit from being the only professional societies for astronomy and
planetary science
13
AIAA vs. Other Societies Membership Trends – Plan
Forward
• Work with Karen to leverage AIAA resources
• Reach out to membership personnel at other societies
 American Society of Mechanical Engineers, American Society of Civil Engineers,
American Society of Composites, American Helicopter Society, Institute of
Electrical and Electronics Engineers, Society of Automotive Engineers
 Who else?
• Collect relevant data from other societies






•
Membership trends
Membership demographics
Competition
Membership fees
Conference fees (for members, i.e. what’s the discount)
Member benefits (free publications, newsletters, career resources, professional
prestige, awards, etc.
?Survey to members, past members?
 What value do you get from AIAA?
 Why did you leave AIAA?
• ?Survey forum attendees who are not members when they register?
14
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
15
Background and Moving Foward
• NIS asked to look at look at a “Clean Sheet” of the TC/PC structure
• Spent time understanding current structure and status of the TC/PCs
• Collected current data on TCs/PCs
 One third of the TCs/PCs not doing well – one third doing more than half
the work (e.g. metrics that could be easily identified)
 Metrics easy to identify for some committees (awards, etc), not so easy for
others (History TC)
 Stand-up and sunset – no nurturing or sunset methodology for starting or
eliminating committees
•
SciTech Workshop to help develop path
 Value of TC/PC-like part of AIAA – what should they be doing to serve the
membership (metrics)
 Organization – how should “they” be organized to best serve and engage
the membership
• Potential Parallels/Applicability to Section and Regions
16
Quick Output from Workshop: What are best things
(high value) that we do well
• Papers, conferences and journals
• Creating forums for technical interaction and
networking
• Insuring aerospace technical quality
• TC involvement/participation in all the above
•17
Quick Output From Workshop: What should we
consider de-emphasizing
• Outreach/contributing to policy makers / public policy
 Not very TC focused on technical tasks
 Doesn’t necessarily require a subcommittee chair
 Others already doing this task
• TC focus on STEM/K-12
 Sections & Others are doing this better (better suited)
 Some TCs find this difficult to do
• Redundant/non-impact reporting
 Year-in-review (AA article)
 Newsletters within TCs
•18
Consider whether to make these “value-added” efforts within the TCs
Quick Output: What idea should be added/improved
Define technical gaps/roadmaps within TCs
Incentivize inter-TC cooperation/behavior
Allow TCs to have space at the exhibits hall
Serve as leaders for community of interest within TCs
Extend the TC scope to include regions
TC/Section outreach and communication
Virtual presentations and workshops
Output of conferences to interested parties
Increased professional development (content and
advertising)
• Multi-disciplinary TCs
•
•
•
•
•
•
•
•
•
19
Many of These Ideas are Being Implements as Part of New Governance
Suggested Way Forward Actions - Conferences
• Idea Grouping: Additions to Conferences
1. Section involvement in conferences and TCs – Local
chair
2. Allow TCs to have space at the exhibits hall
• Suggested Actions
 Talk to Peter Montgomery to find out what he is already
doing with 2017 AIAA SPACE conference – heard he
has significant Florida Section Involvement (Idea #1)
 Talk to TAC about idea of TCs at exhibits (Idea #2)
 Conference calls with Executive Boards of Conferences
(Both Ideas)
20
Suggested Way Forward Actions – AIAA Changes
• Idea Grouping:
1.
2.
3.
4.
5.
Serve as leaders for community of interest within TCs
Virtual presentations and workshops
Output of conferences to interested parties
Incentivize inter-TC cooperation/behavior
Multi-disciplinary TCs
• Suggested Actions: Telecon with AIAA Staff
 Already list of experts on website – maybe “Ask AIAA?” linked to
TCs (Idea 1)
 Find out if other ideas have been looked at (Idea 1-3)
• Suggested Actions: Discussion with TAC
 Find out if new Governance and PC structure action (Idea 4-5)
21
Suggested Way Forward Actions – TC Specific Ideas
• Idea Grouping: TC Specific Changes
1. Extend the TC scope to include regions - TC/Section outreach and
communication
2. Define technical gaps/roadmaps within TCs
3. Incentivize inter-TC cooperation/behavior
4. Multi-disciplinary TCs
5. Increased professional development (content and advertising)
6. Bring back TC metrics
• Suggested Actions:
1. Need implementation ideas – ask NIS to look at this
2. Incentivize TCs to redo call for papers
3. TAC funds
4. No action - already happening
5. Incentive TCs with awards or TAC funds to do more short courses
22
6. TAC discussion
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
23
NIS Evolving into Council New Initiatives Committee (TBR)
• The New Initiatives Subcommittee Purpose:
 The subcommittee provides a forum for the generation,
evaluation, and conceptual planning of initiatives that will
improve the Technical Activities of AIAA. The
subcommittee reports to the Vice President, Technical
Activities, who is an ex-officio subcommittee member.
• Council New Initiatives Committee (CNIC):
 The Committee provides a forum for the generation,
evaluation, and conceptual planning of initiatives that will
improve the AIAA Council of Directors. The Committee
reports to the Speaker and Division Chiefs of the Council
of Directors, who are ex-officio committee members.
24
Current NIS Membership (from 6/2009 approved charter)
• All TAC Group technical deputies (25)
 From 2-5 Deputy Directors from each Group
• Regional technical deputies (7)
 Currently Region V is not represented
• The Program Committee Coordinator (1)
 Deputy Coordinators have also been attending (2)
• Each TAC Program Committee Chair may
appoint a NIS representative.
 None currently on NIS
25
Current NIS
Leadership
TCs
PCs
Regions
26
Council New Initiatives Committee Reports to Speaker
& Division Chiefs of the Council of Directors
Council of
Directors
Speaker
Council New
Initiatives Committee
Section & Regionl
Activities Division
Technical Activities
Division
Integration &
Outreach Division
Region I
TAD Group 1
IOD Group 1
Region II
TAD Group 2
IOD Group 2
Region III
TAD Group 3
IOD Group 3
Region IV
TAD Group 4
IOD Group 4
Region V
TAD Group 5
IOD Group 5
Region VI
TAD Group 6
Region VII
27
CNIC Leadership Selected by Council Leadership
Council of
Directors
Speaker
Chair
Council New
Initiatives Committee
Section & Regionl
Activities Division
Deputy
Technical Activities
Division
Deputy
Integration &
Outreach Division
Deputy
Region I
1-2
TAD Group 1
1-2
IOD Group 1 1-2
Region II
1-2
TAD Group 2
1-2
IOD Group 2 1-2
Region III
1-2
TAD Group 3
1-2
IOD Group 3 1-2
Region IV
1-2
TAD Group 4
1-2
IOD Group 4 1-2
Region V
1-2
TAD Group 5
1-2
IOD Group 5 1-2
Region VI
1-2
TAD Group 6
1-2
Region VII
1-2
Each Region or Group Identifies 1-2 Members
28
CNIC Takes On Council-Wide Actions and Issues
Council of
Directors
Speaker
Chair
Council New
Initiatives Committee
Sections & Regions
Activities Division
Deputy
Technical Activities
Division
Deputy
Integration &
Outreach Division
Deputy
Region I
1-2
TAD Group 1
1-2
IOD Group 1 1-2
Region II
1-2
TAD Group 2
1-2
IOD Group 2 1-2
Region III
1-2
TAD Group 3
1-2
IOD Group 3 1-2
Region IV
1-2
TAD Group 4
1-2
IOD Group 4 1-2
Region V
1-2
TAD Group 5
1-2
IOD Group 5 1-2
Region VI
1-2
TAD Group 6
1-2
Region VII
1-2
CIC Deputies Focus On Division Unique Actions and Issues
29
Next Steps
• Confirm name of committee
 NIS to CNIC (or other)
• Rewrite NIS Charter into CNIC (TBR) charter
and related documentation to support Council of
Directors
 Review appointment procedure for chair, deputies
and membership
 Review and Update key roles and responsibilties
• Present to Council of Directors for adoption
30
Agenda
•
•
•
•
•
Meeting Attendees
TAC Newsletter Status
NIS Action Items
Workshop Presentation – Robbie Robertson
Old/New Business
 Evolution/Role of NIS
• Wrap-up/Adjournment
31
Wrap-Up
• Next in-person meeting will be during
AIAA Space 2017
 September 12-14, Hyatt Regency, Orlando FL
• Next telecon
 Wednesday, June 14
• Adjournment
32
33
Back-Up
34
Follow-Up Out-Brief to “Clean Sheet”
Workshop – Suggested Actions
Lawrence “Robbie” Robertson
Jeff Laube
11 January 2017
Attendees to 01/10/2017 NIS Meeting
•
•
•
•
•
•
•
•
Jeff Laube
Dave McGrath
Robbie Robertson
Jeanette Domber
Steve Rizzi
Masoud Rais-Rohani
Tom Butash – T
Tom McLaughlin
T - Teleconference
* AIAA Staff
** Visitor/Alumni
•
•
•
•
•
•
•
•
Betty Guillie*
Tom Irvine*
Rick Mange
Peter Hartwich
Abdi Khodadoust
Tim O’Brien
Rich Wahls
Carlos Cesnik
36
Background and Moving Foward
• NIS asked to look at look at a “Clean Sheet” of the TC/PC structure
• Spent time understanding current structure and status of the TC/PCs
• Collected current data on TCs/PCs
 One third of the TCs/PCs not doing well – one third doing more than half
the work (e.g. metrics that could be easily identified)
 Metrics easy to identify for some committees (awards, etc), not so easy for
others (History TC)
 Stand-up and sunset – no nurturing or sunset methodology for starting or
eliminating committees
•
SciTech Workshop to help develop path
 Value of TC/PC-like part of AIAA – what should they be doing to serve the
membership (metrics)
 Organization – how should “they” be organized to best serve and engage
the membership
• Potential Parallels/Applicability to Section and Regions
We Continue to Receive Valuable Input on Shaping The Future
37
Workshop Agenda
12:45 – 1:15 Welcome Remarks
David Riley
Introductory Remarks
Sandy Magnus
Workshop Purpose & Goals Jeff Laube /
Robbie Robertson
1:15 – 2:00 Task 1: Define TC/PC Functions and
Requirements
2:10 - 3:00 Task 2: Value/Success Exercise
3:10 – 4:00 Task 3: Addressing Stakeholder Needs
4:15 – 5:00 Report Outs & Next Steps/Follow-Up
38
The Questions and Ideas Considered at Workshop
1. Review the role and requirements (aka
functions) of a TC or PC?
2. Place/grade functions on “high & low value /
doing well/not doing well” quad chart
3. Are these functions providing value to the
Institute, our members, and important
stakeholders?
People Were Ready to Discuss Ideas and Approaches!!
39
Task 1: Define TC/PC Functions and Requirements:
Concept: List/sort AIAA technical committee functions &
requirements into 3 areas
• Quantitative: those functions having readily
identifiable metrics (e.g., number of papers
submitted to a “call for papers”)
• Qualitative: those functions not amenable to
measurement (e.g., professional growth
opportunities)
• Other (e.g., TC participation at non-aerospace
event)
40
Exercise 1a: list existing functions; Exercise 1b: list new ideas/functions
Task 2: Value and How Well Are We Doing
Concept:
• Put functions/requirements into plot
• Asterisk next to those things unique to AIAA
Doing Well
Low
Value
High
Value
Not Doing Well
* Unique to AIAA
Task 3: Addressing Stakeholder Needs
“The Boss”
•
Commitment to AIAA Committees impacts the continuing participation of their employees
•
Play a role in the adoption and distribution of the Committees work internally to their organization
Young Professionals
•
Important to the future of the Committees and AIAA
•
Haven’t been engaged with the Committees to the extent that is seen as desirable
Quadrant 1/2/3
Functions
•
High Value/Doing Well
•
High Value/Not Doing
Well
•
Low Value/Doing Well
“The Boss”
YPs
(Do Functions address needs (Do Functions address needs
Y or N? If “N’” how do we
Y or N? If “N” how do we
provide value?)
provide value?)
Quick Output: What are best things (high value) that we
do well
• Papers, conferences and journals
• Creating forums for technical interaction and
networking
• Insuring aerospace technical quality
• TC involvement/participation in all the above
43
Quick Output: What should we consider de-emphasizing
• Outreach/contributing to policy makers / public policy
 Not very TC focused on technical tasks
 Doesn’t necessarily require a subcommittee chair
 Others already doing this task
• TC focus on STEM/K-12
 Sections & Others are doing this better (better suited)
 Some TCs find this difficult to do
• Redundant/non-impact reporting
 Year-in-review (AA article)
 Newsletters within TCs
44
Consider whether to make these “value-added” efforts within the TCs
Quick Output: What idea should be added/improved
Define technical gaps/roadmaps within TCs
Incentivize inter-TC cooperation/behavior
Allow TCs to have space at the exhibits hall
Serve as leaders for community of interest within TCs
Extend the TC scope to include regions
TC/Section outreach and communication
Virtual presentations and workshops
Output of conferences to interested parties
Increased professional development (content and
advertising)
• Multi-disciplinary TCs
•
•
•
•
•
•
•
•
•
Next Few Slides Groups These in a Way to Move Out On
45
Suggested Way Forward Actions - Conferences
• Idea Grouping: Additions to Conferences
1. Section involvement in conferences and TCs – Local
chair
2. Allow TCs to have space at the exhibits hall
• Suggested Actions
 Talk to Peter Montgomery to find out what he is already
doing with 2017 AIAA SPACE conference – heard he
has significant Florida Section Involvement (Idea #1)
 Talk to TAC about idea of TCs at exhibits (Idea #2)
 Conference calls with Executive Boards of Conferences
(Both Ideas)
46
Suggested Way Forward Actions – AIAA Changes
• Idea Grouping:
1.
2.
3.
4.
5.
Serve as leaders for community of interest within TCs
Virtual presentations and workshops
Output of conferences to interested parties
Incentivize inter-TC cooperation/behavior
Multi-disciplinary TCs
• Suggested Actions: Telecon with AIAA Staff
 Already list of experts on website – maybe “Ask AIAA?” linked to
TCs (Idea 1)
 Find out if other ideas have been looked at (Idea 1-3)
• Suggested Actions: Discussion with TAC
 Find out if new Governance and PC structure action (Idea 4-5)
47
Suggested Way Forward Actions – TC Specific Ideas
• Idea Grouping: TC Specific Changes
1. Extend the TC scope to include regions - TC/Section outreach and
communication
2. Define technical gaps/roadmaps within TCs
3. Incentivize inter-TC cooperation/behavior
4. Multi-disciplinary TCs
5. Increased professional development (content and advertising)
6. Bring back TC metrics
• Suggested Actions:
1. Need implementation ideas – ask NIS to look at this
2. Incentivize TCs to redo call for papers
3. TAC funds
4. No action - already happening
5. Incentive TCs with awards or TAC funds to do more short courses
48
6. TAC discussion
Wrap-Up
• Need feedback on suggested actions
49
50