1
Word Cheat Sheet
Lesson 1
PROPERTIES
1. File > Info
2. To view all properties, click on the Show All
Properties link beneath the properties
PASSWORD PROTECT
1. File > Info > Protect Document > Encrypt with
Password
2. Type in a password, click ok, and reenter the
password
SAVING
Keyboard shortcut Control S
1. File > Save or Save As
2. Choose the location of the file by clicking the folder
and then type the name of the file in the File Name
box
3. Click Ok
SAVE AS A DIFFERENT FILE TYPE
1. File > Save As
2. Choose the location of the file by clicking the folder
and then type the name of the file in the File Name
box
3. Click on the drop down arrow beside the Save As
Type box and choose the type of file you want to
create
HEADER
1.
2.
3.
4.
Insert > Header & Footer Group > Header
Choose the Blank Option
Type your text in the header
Click on the Red Close Header and Footer
command on the Header and Footer Tools Design
ribbon
TEMPLATE
1. File > New
2. Scroll down to view templates or search for a
template using the Search bar located at the top of
the screen
MINIMIZE/MAXIMIZE WHITE SPACE
1. Move your cursor to the bottom of
the document so that it is hovering
over the edge of the page
2. The cursor will change to a white box with an arrow
pointing downwards and a white box with an arrow
pointing upwards
3. Double click to minimize white space
4. Double click to maximize white space
Lesson 2
VIEWS
1. View > Views Group > Click on the desired view
CUSTOMIZE RIBBON
1. File > Options > Customize Ribbon > Click on
commands that you want to add to the ribbon
ZOOM
1. View > Zoom Group > Zoom Command
SPLIT
1. View > Window Group > Split Command
2. To remove the split, go to View > Window Group >
Remove Split Command
GO TO
Keyboard shortcut Control G
1. Home > Editing Group > click on the drop down
arrow beside find
2. Click on Go To
2
FIND
Keyboard shortcut Control F
1. Home > Editing Group > Find command
2. The Navigation Task Pane will appear
3. Type the word(s) you are searching for in the
search box
REPLACE
Keyboard shortcut Control H
1. Home > Editing Group > Replace Command
2. In the Find What box, type the text that you want
to replace
3. In the Replace With box, type the new text that you
want to replace the old text with
4. Click replace to replace one word or replace all to
replace all occurrences of the word
REPLACE (FORMATTED)
5. To format the replaced word, click on More on the
bottom left hand corner of the Find and Replace
dialog box
6. Click on the Format button
7. Choose Font
8. Make any changes that you want to the replaced
word
9. Click Replace or Replace All to make your changes
10. If you have to replace something else and do not
want there to be any formatting, click on the “No
Formatting” button at the bottom of the Replace
dialog box
COPY
1. Home > Clipboard
Group > Copy
CUT
1. Home > Clipboard
Group > Cut
PASTE
1. Home > Clipboard Group > Paste
CLIPBOARD
1. Home > Clipboard Group > Click
on the dialog box launcher (arrow
pointing downward at the bottom
right corner of the group
RULER
1. View > Show Group >
click on the checkbox
beside Ruler
GRIDLINES
1. View > Show Group > click on the checkbox beside
Gridlines
NAVIGATION PANE
1. View > Show Group > click on the checkbox beside
Navigation Pane
Lesson 3
FONT
1. Home > Font Group > Font drop down arrow
FONT SIZE
1. Home > Font Group > Font Size drop down arrow
BOLD
Keyboard Shortcut Control B
1. Home > Font Group > Click on the
Bold command
ITALICS
Keyboard Shortcut Control I
1. Home > Font Group > Text
Effects command
1. Home > Font Group > Click on the
Italics command
UNDERLINE
1. Home Ribbon > Font Group > Click on the Underline
Command
3
2. To change the Underline style, click on the
downward pointing arrow beside the underline
command
3. To change the color of the
underline, click on the downward
point arrow beside the Underline
command and choose Underline
Color
STRIKETHROUGH
1. Home > Font Group > Click on the
Strikethrough command
SUBSCRIPT
1. Home > Font Group > Click on the
Subscript command
SUPERSCRIPT
STYLE (MODIFY)
1. Home > Styles Group > Launch the
Styles dialog box by clicking on the
dialog box launcher at the right
hand corner of the group
2. Click on the Manage Styles button at
the bottom of the Styles dialog box
3. Click on the Modify button on the
Manage Styles dialog box
WORDART
1. Insert > Text Group > Click on the WordArt
command
2. Choose the desired effect
3. To modify the WordArt:
a. Drawing Tools Format Ribbon > WordArt
Styles Group
b. Adjust the text Fill, Outline, and Effects
1. Home > Font Group > Click on the
Superscript command
SMALL CAPS
1. Home > Font Group
2. Launch the Font dialog box by
clicking on the dialog box launcher
at the right hand corner of the
group
3. Click on the checkbox beside Small Caps
CHANGE CASE
1. Home > Font Group > Click on the
Change Case command
2. Choose what you want to change it
to
HIGHLIGHTER
1. Home > Font Group > Click on the
downward pointing arrow beside the
Text Highlight Tool
2. Choose the highlighter color
STYLE
1. Home > Styles Group > click on the downward
pointing arrow (More Button) to the right of the
styles to view all of the styles
2. Click on the style of your choice
FORMAT PAINTER
1. Home > Clipboard Group > Format Painter
2. Click on the command one time to in order to copy
the formatting to one item
3. Double click on the command in order to copy the
formatting to multiple items
CLEAR FORMATTING
1. Home > Font Group > Click on the Clear
Formatting command
4
Lesson 4
INDENTS
1. Home > Paragraph Group > Launch the Paragraph
dialog box by clicking on the dialog box launcher at
the bottom right
hand corner of the
group
2. Make sure that
you are on the
Indents and
Spacing Tab (at
the top)
3. Adjust the left and
right indent
numbers
FIRST LINE INDENT
1. Home > Paragraph
Group > Launch
the Paragraph
dialog box by clicking on the dialog box launcher at
the bottom right hand corner of the group
2. Make sure that you are on the Indents and Spacing
Tab (at the top)
3. Under Special , click on the drop down arrow and
choose First Line
4. Adjust the indent by changing the number below
the By box.
HANGING INDENT
1. Home > Paragraph Group > Launch the Paragraph
dialog box by clicking on the dialog box launcher at
the bottom right hand corner of the group
2. Make sure that you are on the Indents and Spacing
Tab (at the top)
3. Under Special , click on the drop down arrow and
choose Hanging
4. Adjust the indent by changing the number below
the By box.
NEGATIVE INDENT
1. Home > Paragraph Group > Launch the Paragraph
dialog box by clicking on the dialog box launcher at
the bottom right hand corner of the group
2. Make sure that you are on the Indents and Spacing
Tab (at the top)
3. Under the Indentation section, in the left or right
box, type a – (negative sign) before the number
HORIZONTAL ALIGNMENT
1. Home > Paragraph Group > choose the option that
you desire
a. Align Left:
b. Align Center:
c. Align Right:
d. Justify:
VERTICALLY CENTER ON A PAGE
1. Page Layout > Page Setup Group > Launch the Page
Setup dialog box by clicking on the dialog box
launcer at the bottom right hand corner of the
group
2. Click on the Layout tab at the top of the dialog box
3. Under the Page section, click the drop down arrow
besidre vertical alignment and change it to the
desired alignment
PARAGRAPH SHADING
1. Home > Paragraph Group > Click on
the Shading Command
PARAGRAPH BORDER
1. Home > Paragraph Group > Click on the Borders
command
2. Choose how you want the border to display
3. To view more options for the border (border
setting, border style, border color, border width)
click on the drop down arrow beside the border and
click on Borders and Shading… at the bottom of the
menu
5
LINE SPACING
Keyboard shortcut:
Single space-Control 1
Double space –Control 2
1.5 space – Control 5
1. Home > Paragraph Group > Click on the Line and
Paragraph Spacing command
2. To change the line spacing to other options , go to
Home > Paragraph group > Launch the Paragraph
dialog box using the dialog box launcher at the
bottom right hand corner of the group
3. Under Line Spacing, click on the drop down box and
choose the necessary option
4. Under the At box, adjust the amount of spacing
that is needed
BEFORE AND AFTER SPACING
1. Home > Paragraph Group > Launch the Paragraph
dialog box by clickin g on the dialog box launer at
the bottom right hand corner of the group
2. Change the numbers in the Before box to adjust
the spacing before a paragraph
3. Change the numbers is the After box to adjust the
spacing after a paragraph
BULLETED LIST
1. Home > Paragraph Group > Click on
the Bullets Icon
2. To change the style of the bullet, click on the
downward pointing arrow beside the bullet icon
and choose a option in the bullet library or click on
Define New Bullet
a. If you choose Symbol, change the font to
Wingdings or Webdings to find an
appropriate symbol
b. If you choose picture, locate an image
stored on your computer or on the Internet
3. To adjust the Indent spacing of a the bulleted list
(spacing between the bullet and the accompanying
text), right click on the bulleted item and click on
Adjust Lists Indents from the shortcut menu
4. To create a sub-bullet (demote an item),
click on the bullet, then click on the
Increase Indent Icon
a. Home > Paragraph Group
5. To move a sub-bullet so that it is a main
bullet (promote an item), click on the
bullet, then click on the Decrease Indent
Icon
a. Home > Paragraph Group
NUMBERED LIST
1. Home > Paragraph Group > Click on
the Numbering Icon
2. To change the style of the numbers,
click on the downward pointing arrow
beside the Numbering icon and choose a option in
the library
3. To promote and demote numbered items, go to
Home > Paragraph Group > choose the Increase
Indent or Decrease Indent commands
TABS
1. Home > Paragraph Group > Launch the Paragraph
dialog box by clicking on the dialog box launcher at
the bottom right hand corner of the group
2. Click on the Tabs button at the bottom left hand
corner the Paragraph dialob box
3. The Tabs dialog box should now be open
4. Type the number in the Tab stop position box
5. Under alignment, choose what type of tab you want
to set
6. Under leader, choose the type of leader that you
want (if you need one at all)
7. Click on the set
icon.
8. To delete all of the
tabs, choose Clear
All.
9. If you need to
delete one tab,
click on the
number that
appears below the
tab stop position
box and click on
the Clear button.
6
Lesson 5
MARGINS
1. Page Layout > Page Setup Group >
Margins Command
2. To do custom margins, launch the
Page Setup Dialog box by clicking on
the dialog box launcher in the
bottom right hand corner of the group
PAGE SIZE
1. Page Layout > Page Setup Group > Size
ORIENTATION
1. Page Layout > Page Setup Group > Orientation
BREAKS
1. Page Layout > Page Setup Group > Breaks
2. Choose Continuous to balance columns
3. Choose Columns to make text move on to the next
column
HYPHENATION
1. Page Layout > Page Setup Group > Hyphenation
LINE NUMBERS
1. Page Layout > Page Setup Group > Line Numbers
NONBREAKING SPACE
1.
2.
3.
4.
Insert > Symbols Group > Symbol
From the menu, choose More Symbols
Click on the Special Characters Tab
Choose Nonbreaking Space
KEEP LINES TOGETHER
1. Home > Paragraph Group > Launch the Paragraph
dialog box
2. Click on the Line and Page Breaks tab in the dialog
box
3. Click on the checkbox beside Keep Lines Together
COLUMNS
1. Page Layout > Page Setup Group > Columns
2. Choose More Columns at the bottom of the menu
to access all of the column options
INSERT BLANK PAGE
1. Insert > Pages Group > Blank Page
Lesson 6
QUICK TABLE
TABLE BY DRAGGING
1. Insert > Tables Group > Table
2. Move your mouse of the grid and
choose how many rows and
columns are need, then click
TABLE DIALOG BOX
1. Insert > Tables Group > Table
2. Click on Insert Table at the
bottom of the menu
DRAW TABLE
1. Insert > Tables Group > Draw Table
2. Hold the mouse down and drag to create a square
3. Use the mouse to draw lines for columns and rows
within the table
1. Insert > Tables Group > Quick Table
2. Choose the table you like
TABLE STYLE
1. Table Tools Design > Table Styles Group > Select a
Style
2. To change the Table Style Options go to Table Tools
Design > Table Styles Option Group > click on the
appropraite Checkboxes
TABLE: RESIZE COLUMNS/ROWS
1. Table Tools Layout > Cell Size Group
2. To change the row height, type a number in the box
beside Height
3. To change the column width, type a number in the
box beside Width
7
TABLE: AUTOSUM
1. Table Tools Layout > Data Group > Formula
TABLE: AUTOFIT TO CONTENTS
1. Table Tools Layout > Cell Size Group > AutoFit >
AutoFit to Contents
TABLE: CELL ALIGNMENT
1. Table Tools Layout > Alignment
Group > Choose one of the
alignment options
TABLE: SORTING
1. Select the text that you want to sort
2. Table Tools Layout > Data Group > Sort
TABLE: MERGE CELLS
1. Select the cells that you want to merge
2. Table Tools Layout > Merge Group > Merge Cells
TABLE: SPLIT CELLS
1. Click in the cell that you want to split
2. Table Tools Layout > Merge Group > Split Cells
TABLE: CELL MARGINS
1. Table Tools Layout > Alignment Group > Cell
Margins
TABLE: TEXT DIRECTION
1. Table Tools Layout > Alignment Group > Text
Direction
TABLE: CONVERT TABLE TO TEXT
1. Table Tools Layout > Data Group > Convert to Text
TABLE: CONVERT TEXT TO TABLE
1. Select the text
2. Insert > Tables Group > Table > Insert Table
TABLE: VIEW GRIDLINES
1. Table Tools Layout > Table Group > View Gridlines
TABLE: BORDERS
1. Table Tools Design > Borders Group > Borders
TABLE: SHADING
1. Table Tools Design > Table Styles Group > Shading
8
Before and After Spacing, 5
Bold, 2
Breaks, 6
Bulleted List, 5
Change Case, 3
Clear Formatting, 3
Clipboard, 2
Columns, 6
Copy, 2
Customize Ribbon, 1
Cut, 2
Draw Table, 6
Find, 2
First Line Indent, 4
Font, 2
Font Size, 2
Format Painter, 3
Go To, 1
Gridlines, 2
Hanging Indent, 4
Header, 1
Highlighter, 3
Horizontal Alignment, 4
Hyphenation, 6
Indents, 4
Insert Blank Page, 6
Italics, 2
Keep Lines Together, 6
Line Numbers, 6
Line Spacing, 5
Margins, 6
Minimize/Maximize White Space, 1
Navigation Pane, 2
Negative Indent, 4
Nonbreaking Space, 6
Numbered List, 5
Orientation, 6
Page Size, 6
Paragraph Border, 4
Paragraph Shading, 4
Password Protect, 1
Paste, 2
Properties, 1
Quick Table, 6
Replace, 2
Replace (Formatted), 2
Ruler, 2
Save As A Different File Type, 1
Saving, 1
Small Caps, 3
Split, 1
Strikethrough, 3
Style, 3
Style (Modify), 3
Subscript, 3
Table by Dragging, 6
Table Dialog Box, 6
Table Style, 6
Table: Autofit to Contents, 7
Table: AutoSum, 7
Table: Borders, 7
Table: Cell Alignment, 7
Table: Cell Margins, 7
Table: Convert Table to Text, 7
Table: Convert text to Table, 7
Table: Merge Cells, 7
Table: Resize Columns/Rows, 6
Table: Shading, 7
Table: Sorting, 7
Table: Split Cells, 7
Table: Text Direction, 7
Table: View Gridlines, 7
Tabs, 5
Template, 1
Text Effects, 2
Underline, 2
Vertically Center On a Page, 4
Views, 1
WordArt, 3
Zoom, 1