Partnership
Joint Technical Secretariat
Lead Applicant Seminar for 1st application round
Hamburg, 02-04 April 2008
Part-financed by the
European Union
Content of the presentation
I. Categories of organisations involved in project activities
II. Definition of a project partner
III. Information to be provided in the AF regarding project
partnership
IV. Composition of the project partnership
minimum technical requirements
quality assessment criteria regarding partnership
various dimensions of partnership
V. Practical advice for setting up the partnership
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
2
I. Categories of involved organisations
1. Partners
– Lead partner (lead applicant, lead beneficiary)
– Project partner (beneficiary)
2. Associated organisations
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
3
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
4
1. Legal status
a) national, regional and local public authorities
b) legal bodies established for the specific purpose of
meeting needs in the general interest, not having
an industrial or commercial character
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
5
1. Legal status (requirement for Lead Applicants only)
Organisations which are:
• financed, for the most part from the public funds, or
• subject to management supervision by public
authorities, or
• having an administrative, managerial or supervisory
board, more than half of whose members are appointed
by public authorities
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
6
1. Examples of partner organisations (1/2)
National, regional and local public authorities:
• Ministries;
• regional councils;
• municipalities, etc.;
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
7
1. Examples of partner organisations (2/2)
• associations;
• Public utility companies;
• academic institutions;
• research institutes;
• foundations;
• NGOs and non-profit organizations (community-based,
humanitarian, industrial, cultural, etc.);
• development agencies, etc.
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
8
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
9
2. Programme area
1. EU Member States (ERDF and
ENPI):
Denmark, Estonia, Finland, Latvia,
Lithuania, Poland, Sweden and
Northern parts of Germany
ERDF exception
Possible involvement of actors from
other EU countries (20% rule)
2. Norway (Norwegian fund)
3. Partner countries (ENPI):
Belarus and North-west regions of
Russia
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
10
Co-Financing Rates
up to 85% for EU Objective 1 BSR regions
up to 75% for other EU BSR regions
up to 50% for other EU regions outside BSR
up to 50% for Norway
up to 90% for ENPI partners
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
11
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
12
3. Improper ‘umbrella’ structure
Project Partner
Sub-Partner 1
Sub-Partner 2
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
Sub-Partner 3
13
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
14
4. Financial involvement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
15
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
16
II. Definition of a project partner (beneficiary)
In order to be given a status of a project partner each organization must:
1. meet the programme requirements regarding its legal status
2. meet the programme requirements regarding its geographical location
3. be listed in the partnership section of the application form
4. be financially involved in the project
5. submit a signed Partner Declaration
6. conclude the Partnership Agreement
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
17
III. Information to be provided in the AF regarding
project partnership 1/2
2.1
Justificaqtion of partnership composition
2.2
Involvement of associated organisations
2.3
Indication of the Lead Applicant organisation
2.3
Contact details to partner organisation
2.3
Financial resources of partner organisation
2.3
Role in the project of partner organisation
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
18
III. Information to be provided in the AF regarding
project partnership 2/2
3.10
Indication in what work packages partners will be involved
4.6.1.1 Specification of contracting partners for tasks budgeted under
budget line 2 external experts
4.6.2
Indication of purchasing partner for equipment and/or
investments budgeted under budget line 4.
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
19
IV. Minimum technical requirements
• partners from at least three different countries
• at least two partners from the EU regions covered by the
programme
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
20
Quality assessment criteria on partnership
a) The partnership has sufficient potential to realise the planned activities
and deliver the expected outputs.
b) The involvement of the partners is in line with transnational approach
required by the programme.
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
21
Various dimensions of partnership
Transnationality
Cross-sectorality
Vertical representation
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
22
How to structure the partnership (1/2)
• Make sure that the project is shared among all partners - character of
project is truly transnational;
• Involve future project partners already in drafting and scheduling of
the project;
• Involve permanent staff from public administrations and institutions
and not only external consultants.
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
23
How to structure the partnership (2/2)
• sign a partnership agreement between the co-operating organizations
(obligatory);
• consider involvement and commitment of politicians and private
business - letters of intent from associated organisations;
• look beyond the project implementation period
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
24
Project Partnership
Roman Kozlowski
Project Manager
Joint Technical Secretariat
Lead Applicants Seminar, Hamburg, 2-3 April 2008
Part-financed by the
European Union
Optional slides (if LP principle should be explained)
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
26
The Lead Partner Principle (example)
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
27
Lead Partner Principle
responsibility for:
• project management system
• submitting Application Form
• signing the Subsidy Contract
• reporting of the project progress
• requesting payments
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
28
Signed agreements
Lead Applicant Seminar, 1st application round, Hamburg, 2-3 April 2008
29