VICTOR KHANYE LOCAL MUNICIPALITY
Quote Ref: VKLM- Q08/2013-2014
________________________________________________________________
Quotation Advertisement
QUOTATIONS ARE HEREBY INVITED FOR THE SUPPLY AND DELIVERY OF
COLD MIX ASPHALT
Quotation document title: Supply and delivery of Cold Mix Asphalt at Victor Khanye
Local Municipality Supply Chain Office no 33.
Completed quotation documentations in a sealed envelope must be deposited on
or before 10h00 am on 04 November 2013 in the Tender Box situated at the
cashiers of Victor Khanye Local Municipal Head Offices.
Enquiries can be directed to: T.P Schalk at (013) 665 6019
Quotation Documents are obtainable from the SCM Office no 33 at the Head
Quarters of Victor Khanye Local Municipality.
MS R.M MAREDI
MUNICIPAL MANAGER
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VICTOR KHANYE LOCAL MUNICIPALITY
COMPANY NAME: ...............................................................................................
..............................................................................................
P O BOX: ..........................................
CELL: .................................................
CONTACT PERSON.........................
TEL: ....................................................
............................................................
FAX: ....................................................
. QUOTATIONS ARE HEREBY INVITED FOR THE SUPPLY AND DELIVERY
OF COLD MIX ASPHALT
Completed quotation documents in sealed envelope must be deposited on
or before 04 November 2013 at 10H00 in the tender box situated at the
cashier.
Quotations must be in writing and must clearly indicate the relevant supply
or service for which is being quoted. Victor Khanye Local Municipality
accepts no responsibility for ensuring that quotations are timeously
received by the Municipality.
Quotations will not be considered unless the following information has
been furnished:
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(i)
Full name of the Company____________________________________
__________________________________________________________
(ii)
Registration number of company_______________________________
(iii)
Tax reference number________________________________________
(iv)
VAT registration number, if any________________________________
(v)
if a natural person, whether he or she is in the service of the state, or
has been in the service of the state in the previous twelve months
(vi)
if not a natural person, whether any of its directors, managers,
principal shareholders or stakeholders is in the service of the state, or
has been in the service of the state in the previous twelve months
(vii)
Whether a spouse, child or parent of the provider or of a director,
manager, shareholder or stakeholder referred to in (vi) is in the service
of the state, or has been in the service of the state in the previous
twelve months
(“in the service of the state” means to be –
(a)
a member of any municipal council, any provincial legislature, the
National Assembly or the National Council of Provinces;
(b)
a member of the board of directors of any municipal entity;
(c)
an official of any municipality or municipal entity;
(d)
an employee of any national department, national or provincial public
entity or constitutional institution within the meaning of the Public
Finance Management Act, 1999 (Act No 1 of 1999);
(e)
a member of the accounting authority of any national or provincial
public entity; or
(f)
an employee of Parliament or a provincial legislature)
Important Notes for Disqualification:
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(i)
Quotations with a value over R30 000 (VAT included) must be
accompanied by Proof of Company Registration (CK) and a
valid(original) tax clearance certificate from the South African
Revenue Services that provider’s tax matters are in order;
(ii)
Quotations over a value of R30 000 (VAT included) must be
accompanied by the Preference Certificate for Quotations duly
completed, which certificate is attached to this correspondence.
(iii)
Every page of the quotation document must be signed or
initialled and all attachments must be stapled.
(iv)
Only documents that are completed in full will be considered.
(v)
Failure to complete the schedule of quantities as required (that is
only the lump sum is provided) and
(vi)
If any page/s have been removed from the quotation document, and
have therefore not been submitted, or a copy of the original
quotation
document has been submitted.
NB: Quotations over a value of R30 000 (VAT included) must be
accompanied by a certified BBBEE Certificate and for the Exempted Micro
Enterprises they must attach a certified copy of audited financial statement
in order to claim the Preferential Procurement Points, although this will not
form part of the disqualification factors. Points not claimed will not be
awarded.
Victor Khanye Local Municipality supports empowerment of the B-BBE
Queries can be directed to Ms.
Municipality at (013) 665 6019
T.P Schalk at Victor Khanye Local
Ms R.M MAREDI
MUNICIPAL MANAGER
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TO BE COMPLETED
Declaration of Interest in the state
The Municipal Supply Chain Management Regulations, as published on 30 May
2005, requires all tenders to declare their interests. According to section 13 (c) the
following must be indicated;
a. “whether he or she is in the service of the state, or has been in the
service of the state in the previous twelve months”
b. “if the provider is not a natural person, weather any of its Directors,
managers, principle stakeholders or stakeholders in the service of the
state, or has been in the service of the state in the previous twelve
months
c. “Whether a spouse, child or parent of the provider or of a director,
manager, stakeholder or stakeholder referred to in subparagraph (2) is
in the service of the state, or has been in the service of the state in the
previous twelve months.
Does the service provider have any interest to declare, as detailed above?
Yes
No
If yes, please complete the table, below;
Name of Individual
involved
Position filled in the
“ State”
Time during which
position was / is
filled
Interest in the
Company
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PREFERENCE CERTIFICATE FOR QUOTATIONS
NOTE:
General conditions:
1.
With the exception of service providers described in paragraph 2 below, the
Preference Certificate must be completed by all service providers. Failure
to complete and sign the Preference Certificate will invalidate the quote.
2.
Service providers who are not citizens of the Republic of South Africa, or do
not have their registered office or main place of business in the Republic,
need not complete the Preference Certificate.
3.
Preference for “Mpumalanga presence,” will be awarded to service
providers located in the Mpumalanga Province. Preference for local content
means that portion of the supplies or services measured against the total
bid price that is provided, manufactured, processed or assembled in the
Mpumalanga Province.
4.
A fixed 20 preference system will apply to all quotations.
5.
Victor Khanye Local Municipality may require any service provider to
provide reasonable proof of any preference claimed.
6.
In the event that Victor Khanye Local Municipality detects that any
information provided, is incorrect or has been provided fraudulently or is in
any way unsubstantiated, that quotation will be declared invalid.
7.
Victor Khanye Local Municipality reserves the right to take appropriate
further action against any party involved or implicated in any fraudulent
action involving the provision of any fraudulent or unsubstantiated
information.
8.
A service provider awarded a contract as a result of preference claimed,
may not subcontract more than 25% of the value of the contract to a person
who is not an HDI or woman or does not qualify for such preference.
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General definitions:
“Consortium or Joint Venture” means an association of persons for the
purpose of combining their expertise, property, capital, efforts, skill and
knowledge in an activity for the execution of a contract;
“Control” the position and exercise of legal authority and power to manage
the assets, goodwill and daily operations of a business and the active and
continuous exercise of appropriate managerial authority and power in
determining the policies and directing the operations of the business;
“Management” in relation to an enterprise or business, means an activity
inclusive of control and performed on a daily basis, by any person who is a
principal executive officer of the enterprise or business, by whatever name
the person may be designated;
“Owned” the act of owning which has all the customary elements of
ownership, including the right of decision-making and sharing all the risks
and profits commensurate with the degree of ownership interest as
demonstrated by an examination of the substance, rather than the form of
ownership arrangements;
“Trust” means the arrangement through which the property of one person
is made over or bequeathed to a trustee to administer such property for the
benefit of another person;
“Trustee” means any person, including the founder of a trust, to whom
property is bequeathed in order for such property to be administered for the
benefit of another;
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Preference Points award:
Note: preference points (where necessary) must be rounded off to two decimal
figures.
PREFERENCE POINTS CLAIM FORM
80/20 Preference point system
NP = 80* [1-(Pt – Pmin)]
Pmin
Where: Np = the number of bid/tender adjudication
awarded for price.
Pt = the bid/tender sum (corrected if applicable) of the
responsive bid under consideration.
Pmin = the bid/tender sum (corrected if applicable) of the lowest
responsive tender/bid.
Points scored will be rounded to a bidder attaining the B-BBEE status level of
contributor in accordance with the table below:
B-BBEE
Status
Level
of Number of points (80/20
Contributor
system)
1
20
2
18
3
16
4
10
5
8
6
6
8
8
7
4
8
2
Non-Compliant Contributor
0
A bid shall not be disqualified from the bidding process if the bidder does not
submit a certificate substantiating the B-BBEE status level of contribution or is a
non-complaint contributor. Such a bidder will score 0 out of a maximum of 10
points for B_BBEE
The points scored for price shall be added to the points scored for B-BBE status
level of contributor to obtain the bidder’s total points scored out of 100
In the event that two or more bids have scored equal total points, then the
successful bid shall be the one that scored the highest points for B-BBEE
If two or more bids have equal points, including equal preference points for BBBEE, the successful bid shall be the one scoring the highest score for functionality
if functionality is part of the evaluation process
In the event that two or more bids are equal in all respects, the award shall be
decided by drawing of lots
Service provider: __________________________
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Date: __________________________
Background information
1. Background
2. General description of works
The contract is in essence once off supply and delivery of cold mix asphalt
3. Duration of the Contract
The contract is a once-off supply and delivery of cold mix asphalt
4. Schedule of quantities
QTY
DESCRIPTION
UNIT
PRICE
AMOUNT
3000
Supply and delivery of 25kg
cold mix asphalt
R
R
vat
R
R
Total
R
R
10 10