DST Worldwide Services
Software Asset Management Services
Introduction
Companies are spending millions of dollars procuring
software from vendors. At DST Worldwide Services
(DSTWS), we understand the needs and challenges facing our
clients when accounting for assets. DSTWS’ Software Asset
Management Services (SAMS) tracks different infrastructure
platforms in a manner designed to enable consistency,
accessibility, supportability, manageability,
and confidentiality.
Our solution is designed to simplify complexities around
software entitlement such as: meeting compliance with
software licensing agreements, recognizing and understanding
contractual fine print, bridging the gap between software
buyers and users, as well as remaining abreast of mergers and
acquisitions for software vendors and their customers.
The need to streamline your business is more important than
ever, including making the best use of existing software and
being judicious with new software implementation. SAMS
helps identify and maximize the use of existing software and
offers strategic suggestions regarding the purchase of new
software to help reduce costs and increase efficiency.
Service Offerings
Information Gathering
During the Information Gathering phase we collect all
information about software and the number of licenses that
have been procured as well as software that is currently
deployed. We recognize the value of collaboration during this
phase and therefore administer interviews with stakeholders,
revisit service level agreements, and work closely with your
organizations management team to review needs, current asset
management tools, and processes.
Information Analysis
DSTWS’ Information Analysis process consists of producing
and reviewing asset management reports, classifying software
on hand, and application architecture.
Using gap analysis can help ensure your organization is
running as efficiently as possible in the most cost-effective
way, and that compliance is being met.
Recommendations & Implementation
Once we have analyzed existing software inventory and
licensing, DSTWS designs recommendations to resolve
any gaps or ensure software assets needed to fulfill business
requirements are fulfilled. These recommendations aim to
protect clients from penalties for over-utilized licenses and to
prevent depleting resources on under-utilized licenses.
DSTWS helps implement SAMS by understanding the
existing inventory process of an enterprise, organizing
according to requirements, as well as creating policies
and procedures designed to maintain current and accurate
information. This enables us to:

Manage software lifecycles and track IT contracts

Reconcile your software deployment and usage

Reduce total cost of ownership with simultaneous
improvement of service quality

Understand and gain greater control of your inventory
to pass audits with the least amount of remediation
Future Maintenance
DSTWS’ approach to managing software assets is
designed to help improve purchasing and negotiating with
software vendors, aid in risk management, and seek a
competitive advantage.
We periodically review the guidelines and policies related
to the asset management and approval processes to ensure
software procurement and new installations result in
appropriate system updates to reconcile license compliance.
The key to successful software asset management is
establishing and implementing an easy-to-use, end-to-end
process for your organization to manage and maintain
software assets.
Information Gathering
Information Analysis
Currently
deployed
Procured
Software
Software
Classification of software
No. of
purchased
licenses
No. of
purchased
licenses
Gap and compliance analysis
Asset management reporting
Benefits

Recommendations
& Implementation
Achieve a thorough understanding of your
organization’s asset inventory by matching installed
licenses to procured agreements tracking software
asset use

Maintain standard policies and procedures for
deployment, configuration, use, and retirement of
software assets

Reduce risk and cost associated with non-compliant
hardware and software contracts

Simplify analysis of software and licensing contracts
with detailed reports

Gain bargaining power with software vendors by
understanding specifics regarding your software
licenses and options

Plan for the future with a clear understanding of legal
license requirements

Negotiate agreements to eliminate or reallocate
under-utilized software licenses or subscriptions

Reach peak performance levels by understanding areas
of potential growth through gap analysis and
plan of correction
Gap
resolution
Meet
regulatory
and
business
needs
Future Maintenance
Implement everyday plan to
maintain benefits of software
asset management accuracy
Periodic review of guidelines
and policies related to
asset management and
the approval process

Experienced professionals with respective knowledge
and certifications on various technologies such as
PeopleSoft, Oracle, and more

Reduce viruses and defective software by running only
authorized software

Manage physical asset attributes such as finalizing
purchase requests, valuation, depreciation, asset
receipts, maintenance, warranties, and user data
Contact Us
DST Worldwide Services is committed to delivering
excellence in software asset management. For more
information please contact one of our Client Relations
Managers at [email protected],
call 1.855.809.5505, or visit our Web site
www.dstworldwideservices.com.
DST Systems, Inc. (DST) has provided the information in this Product Sheet for general informational purposes only, has a right to alter it at any time, and does not guarantee its timeliness, accuracy or completeness. All
obligations of DST with respect to its systems and services are described solely in written agreements between DST and its customers. This document does not constitute any express or implied representation or warranty
by DST, or any amendment, interpretation or other modification of any agreement between DST and any party. DST hereby disclaims all warranties, either express or implied, including the warranties of merchantability and
fitness for a particular purpose. In no event shall DST or its suppliers be liable for any damages whatsoever including direct, indirect, incidental, consequential, loss of business profits or special damages, even if DST or its
suppliers have been advised of the possibility of such damages.
© 2011 DST Worldwide Services. All rights reserved.
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