AVImark for Windows
2000 Enhancement Log
Date, Version Description of change
1/07/00
AVImark now supports up to 20 output fields with Information Search. This is particularly
useful when exporting data to other applications, such as Excel, using the Custom merge
file format. In addition, Accounting and Medical History data values can be exported in the
merge file.
Patient charts marked as “public” are now printed in chronological order. This is intended to
make AVImark charts easier for clients and referring veterinarians to read.
Travel sheets (both Treatment and Inventory) can now be printed in order by Code or by
Description.
1/26/00, 117
you may now send e-mail to your clients from the CID. Use Right-click, Send e-mail, in the
Client section. AVImark displays a window that lets you enter your message. The e-mail
address is obtained from the client’s record. Be sure you are on the computer that has your
Internet connection established before attempting to send e-mail from AVImark.
1/28/00
AVImark now allows you to see a photo attached to the Client by clicking on any of the fields
in the Client Section of the CID. If you click in the Patient Section, the photo associated with
the Patient (if any) is displayed. If a client or patient photo is displayed and you want to
make the photo disappear (and re-display the Client Attachment check-boxes), simply click
on the photo.
The Period Totals reports now prints the net change in the hospital’s accounts receivable for
the period in question.
1/29/00
We have added a “Next” and “Previous” button on the AVImark Image Editor window that
allows you to quickly review photos throughout the patient’s medical history. Note that these
two buttons act in a manner similar to the Done button in that they save the photo currently
begin displayed. For example, suppose I have browsed down through several photos using
the Next button and come to a particular photo that I want to replace with a different one. I
can choose the desired photo (using the Image, Open menu), then press the Next or
Previous button to continue browsing, and AVImark will save the change I made, just as if I
had pressed Done.
This same capability has also been added for viewing medical history Notes.
1/31/00
AVImark now provides the capability to e-mail clients that are selected by Information
Search. Simply check the “Send via e-mail” check box in the “Print Report or Documents”
window that shows when the search is complete. Enter the text of your e-mail message as
“Post card text”.. (Click the “Post card text” check box to enter the text). All clients selected
that have an e-mail address will be sent a mail-merged copy of the “post card” in question. A
mail-merged copy of the post card will be physically printed for those clients selected by the
search that do not have an e-mail address.
2/1/00
AVImark now allows you to send photos via e-mail. To do this, first open the photo in the
AVImark Image Editor window. Next, click the E-Mail speed button (with the picture of an
envelope). You will see the Send E-Mail window. Enter the e-mail address of the recipient
and the subject and text of your message. The Attached file name will be entered for you.
Finally, click the Send button to send your message.
2/1/00, 118
Information Search now allows you to attach a file to e-mail messages. Look for the
Attached File field in the Print Report window that shows at the end of the search. Also,
AVImark now allows you to specify a different saved e-mail message than the normal “Post
card text”.
2/3/00
AVImark now allows you to specify the number of copies of an invoice that AVImark prints at
the time that you print the invoice.
A new MS Word merge word, “<animal-names>”, has been added that allows you to have a
simple list of a particular client’s animals merged into a document. Deceased and moved
animals are excluded. The animal names are listed one after the other on the same line,
separated by commas.
2/5/00
We have added a “Photo Album” feature to the Patient Section on the CID. This feature
allows you to view the patient photo as well as all photos that are attached to Medical
History entries for the patient in one scrollable window. Patient and Medical history notes
are also shown for each photo. Clicking on a photo takes you to the AVImark Image Editor.
2/13/00, 119
You can now print a consolidated “Purchase Order History” report. Go to Work with,
Inventory, then click on Print, Purchase Order History.
AVImark now allows notes to be entered for any Accounting transaction record. Notes
indicated to be “public” will be printed on both the invoice and statement. The “Notation”
transaction type is no longer necessary and should not be used in the future, although
Notation transaction records entered in the past will not be changed. Account notes are
printed on the Account History report and can be used as criteria as part of an Information
Search.
2/14/00
The AVImark Drug Label Wizard now allows you to express the “interval” of administration
as every so many hours (e.g. every 3 hours) as well as so many times a day (e.g. 4 times a
day).
2/17/00
AVImark now prints any Forms that are attached to Medical History entries following the last
page of the Patient Chart. Those Medical History entries that have attached forms printed
are highlighted on the chart with the notation “(See attached form)”. A new check box has
been added to the Print Patient Chart window that allows you to control whether attached
forms are printed or not.
2/18/00, 120
AVImark now supports “quantity based” reminders for inventory items. That is, you can now
specify that, when calculating the due date for a reminder for a particular item (such as Flea
Prevention), AVImark should consider the quantity sold. If the quantity sold was 2, for
example, AVImark would set the due date twice as far in the future as it would if the quantity
sold were 1. This feature also considers fractional quantities, such as selling 2.5 packages
of flea prevention, extending the reminder due date two and a half times the normal
reminder interval.
IMPORTANT NOTICE:
AVImark now requires Microsoft Word 97 or Word 2000 to operate properly. AVImark will
no longer work properly with Word 95. If you have Word 95, you can upgrade to Word 2000
for about $75. The upgrade is available at most computer stores or from PC Connection at
(800) 800-5555
3/8/00, 121
AVImark now allows you to send reminders via e-mail. A new menu, E-Mail, has been
added to Work with, Reminders. Selecting “Messages” in this new menu allows you to enter
e-mail message text that is to be sent for first, second and third reminders to those clients
having e-mail addresses. Selecting “Send” in the menu actually causes AVImark to find
those patients having reminders due during the period selected (first, second, and third) and
send the appropriate e-mail messages to those clients with e-mail messages. An action
code, “G”, can be entered for clients having e-mail addresses that do not want to receive
reminders via e-mail.
In addition, options have been added to Hospital Setup that allow you to designate that,
when you request reminders to be physically printed, they are printed for clients having email addresses (that also received reminders via e-mail). This can be selected for first,
second, and/or third reminders. For example, for those clients having e-mail addresses, you
might want to only send e-mail reminders for the first notice, but both send e-mail and print
reminders for second and third notices.
3/15/00, 122
AVImark now allows you to specify top margins for both the patient and drug labels. These
are set up in Hospital Setup, Documents. You will find these values handy to precisely
position the first line of text on Dymo (Co-star) label printers.
You can now set the font size for post cards printed from Work with, Reminders or from
Information Search. This value is set in Hospital Setup, Reminders in the field at the lower
right corner of the screen called “Font size”.
You can now use Information Search to locate clients, patients, and medical history entries
that have certain “More Stuff” values. For example, if you have a Urinalysis treatment for
which you have set up an additional data field for Specific Gravity, named “SpGt”, you could
search for any 4 year or older feline who has had a urinalysis SpGt value of greater than
1.06. To use this feature, simply enter the field name of the additional data field in
Information Search in one of the Look for/Report fields. In all other respects, it works like the
standard data fields that Information Search is set up to handle.
3/16/00
You can now use Information Search to find patients of a specified Age directly. We have
added a new Patient criteria value, called “Age”, that you can use for this purpose. Use the
AVImark standard syntax for patient ages (e.g. 3w, 4y, 2d, etc.).
3/17/00
There is now a Hospital Setup option on the Miscellaneous page) that allows you to
suppress the warning that normally shows when you are entering medical history as of a
date other than today’s date. Large animal clinics will find this particularly convenient. In
addition, the Statement has been enhanced to include the Split Billing percent for each
patient in the Patient Summary section.
3/22/00
AVImark now lets you control in which order the medical history is shown on patient charts,
either chronologically or reverse-chronologically. Look for the “Print in Chronological Order”
check box on the Print Chart window. Please note that Public charts are printed in
chronological order by default, although this can now be overridden through the use of this
same check box.
You can now view the details of an inventory item from the purchase order window. Simply,
highlight the desired item in the purchase order, then use Right-click, and Item Details to
view the item. Remember that you cannot change any of the values for the item, only view
them.
3/27/00
Version 123 offers many new appointment calendar features. These features include a
flexible ‘out of office’ schedule which will allow you to mark the calendar for vacations,
holidays etc. The following lists some of the new features that have been added:
Client and patient alerts show in appointment ‘new/change’ window -- including a warning if
the pet is deceased.
Reminders that are due, show in the appointment ‘new/change’ window. Reminders can be
'right-click' selected for within 60 days of appointment's date or double clicked to select as a
chosen treatment.
‘Next patient’ feature will display a list of patients for the current client to quickly create new
appointments for other patients of the same client.
‘New patient’ feature for making a 'new patient' appointment for the client selected. When
the appointment is ‘checked-in’, AVImark will prompt to create a new patient record to the
database.
The 'Working with' label is now a button that can invoke client-selection. This button can
‘drop-down’ to pick the next patient for a client for a new appointment. This button can also
‘drop-down’ to see recently changed/added appointments at the current workstation.
Scheduled ‘block-offs’ now appear on weekly by room view.
The right-click 'new block-off' feature will allow you to create a block-off for a specific day for
a specific doctor.
Rows can be resized on all of the daily calendar views (but not weekly by room view).
Chosen treatments are no longer abbreviated on calendar.
AVImark will let you lock and unlock appointments so that they cannot be drag-dropped on
the calendar.
3/29/00
You can now save an estimate that you have created for a particular patient in the Estimate
List so that it can be used for other patients in the future. Simply use Right-click, Save in the
patient’s Estimate area on the Client Information Display.
A check box has been added to the Enter Medical History window that is used to indicate
whether this medical history entry is to be considered as “public” or not. That is, whether this
medical history entry is to be shown in the Public view on the Client Information Display or
printed on a “public” patient chart. This check box is checked by default, and all previously
entered medical history entries will automatically be marked as public by the AVImark
version update procedure.
Two new medical history Views have been added to the Client Information Display, “Notes”
and “Public”. The Notes view causes only those medical history entries to which Notes are
attached to be selected. The “Public” view causes only those medical history entries marked
as “public” to be selected. Please note the paragraph above on how to mark medical history
entries as “public” or not. In addition, be aware that when you ask to print a public patient
chart, the “Public” view of the medical history will automatically be selected for the chart.
Starting with this version, all medical history view tabs at the bottom of the Medical History
section of the CID will not be shown at one time…there is not room across the CID for all of
them to fit. You will see a small left and right arrow control at the lower right corner of the
CID that can be used to scroll the list of medical history view tabs left and right to bring the
rest of the tabs into view (i.e. the Photos, Notes, and Public view tabs). As additional views
are added to AVImark in the future, they will be added to the right of the existing medical
history view tabs.
3/31/00, 124
A new “Work Lists” feature has been added to AVImark. You are allowed to define any
number of work lists in the Work Lists system table, then add and remove patients from any
of these lists from the Client Information Display. Use Right-Click, then Lists in the Patient
area of the CID. A sub-menu will allow you to work with any of the work lists that you have
defined in the Work Lists system table. Currently, you can add and remove patients from the
lists, enter notes associated with any entry, and “accept” a work list entry, indicating that you
are working on the task associated with that patient.
Sorting and printing of the Work List window is provided by menu. You may also sort on any
column by clicking in the column heading area for that column.
A new spell checker has been added to AVImark, replacing the existing feature. The new
spell checker should prove to be more reliable with Windows NT systems. However, be
aware that any words that you have added to the dictionary will not be transferred to the
user dictionary used by the new spell checker.
4/4/00
AVImark no longer prints an area titled “Exp.” on a drug label that is being printed for a
treatment…only for inventory items.
4/6/00, 125
AVImark now provides a means by which the hospital logo and patient’s photo can both
print on the invoice. In Hospital Setup, Invoices, look for the Top and Left margins of the
Logo. These two values allow you to specify how far down from the top of the invoice (in
inches) and how far from the left edge of the invoice the hospital logo is to print. By
positioning the logo in the top center of the invoice, both images can be printed. Note that if
these two values are set to “0.00”, AVImark will continue to work in the previous manner,
where if the patient on the invoice has a photo, the hospital logo will not print on the invoice.
There is now a check box in the Associated Treatments/Items window that allows you to
specify that inventory items that are used in the progress of performing this treatment are to
be printed following the treatment line on the Invoice. The description and quantity used
values are printed. This information may be used to justify the charge for the service as well
as to communicate better to the client what work was performed on the patient.
A new value has been added to the Edit Treatment window, called List Codes. This feature
causes the treatment, when performed on a patient, to automatically cause the patient to be
added to one or more designated Work Lists. The work list(s) associated with a particular
List Code is specified by putting that same letter in the Codes value for the work list
entry(ies) in the Work List table in System Tables. The codes are completely arbitrary on
your part. For example, you might put the letter “S” in the List Codes value for certain
surgery treatments in the Treatment List. In System Tables, put the same letter “S” in the
Codes field for the work list to which the animal is to be added when the surgery is
performed. This design, although somewhat complicated, allows you to have any
treatment(s) automatically place the patient involved on one or more work lists.
The AVImark backup feature has been enhanced to optionally verify that a backup is
complete and accurate. A check box has been added to the Backup window that allows you
to request (or reject) this function. The box is checked by default.
4/12/00
There is a new check box in the Patient Alert window that allows you to designate that this is
a medical-oriented alert. If this box is checked, AVImark will display the alert window with a
distinctive red background color. If the box is not checked, the alert window will show in the
normal yellow background color.
4/25/00, 126
You can now schedule an appointment for a patient from the CID, rather than having to go
to the appointment calendar. To do this, select the Schedule tab in the “Reminders” section,
then use Right click, New to enter the information about the appointment.
4/27/00
AVImark now allows you to optionally include the AVImark program files, documents, and/or
photos in your backup. Use the “Include” check boxes on the AVImark Backup window.
We have added a “Refill” popup menu item for Medical History section of the CID. This
allows you to select any entry, then Right-click, Refill to refill a prescription item.
There is an option in Hospital Setup (Invoice tab) that allows you to have AVImark print the
patient’s weight history on the invoice. Weight histories are included for each patient
represented by this invoice. Look for the “Weight History” check box under “Options”.
4/28/00, 127
AVImark now allows you to define up to 10 new payment types. Once defined, these
payment types can be entered in the same manner that other payments are entered. They
are defined in System Tables in a new table named “Payment types”. This new table will
have been automatically added for you by this version update. Each entry in this table
represents one new payment type. For example, you might define a payment named
“Friendly Bank Debit Card”.
It is important that you assign a Code value for each entry that is a single digit, 0 – 9. This
one-digit code becomes the actual Transaction code value that AVImark uses to know what
kind of accounting entry this is. AVImark uses only letters for it’s internal transaction codes,
so if you use digits for these user-defined payment types, you can be assured that there will
never be a conflict with AVImark’s codes.
You may need to associate one or more action Codes with each new payment type defined.
These action Codes tell AVImark the nature of the new payment type and, consequently
how to treat this particular payment type. The following Codes may be used:
A
This payment should be treated as a Credit Card payment.
C
AVImark is to treat this payment as if it were a cash payment, giving the
appropriate cash discount where appropriate. If you give cash discounts,
you should use this action code for payment types that are similar to check
payments (e.g. debit cards).
5/2/00
AVImark now supports most of the popular serially-attached cash drawers. That is, AVImark
will automatically open computer controlled cash drawers that are attached to the computer
via the system COM1 or COM2 serial ports. AVImark has been tested with the serial
interface cash drawer sold by M-S Cash Drawer Corp of Pasadena, CA. You will need to
tell AVImark which serial port your cash drawer is attached to your computer with, COM1 or
COM2. Do this on the System page of Hospital Setup with the “Cash drawer on” setting.
5/3/00
AVImark now allows you to quickly find entries in medical history that have a certain word or
phrase in their Description. For example, you could find the last heartworm treatment given
to this patient. To do this, simply type the word, portion of a word, or phrase into the search
box located in the Medical History section of the CID, just to the right of the Description
column heading. As you type each successive letter of the word(s), AVImark automatically
re-displays all Medical History entries that contain the letters you have typed so far. When
you see the entry you want, simply stop typing. Note that you must have the “Chronological”
view tab selected for this to work.
5/5/00
AVImark now shows the patient’s name, sex, age, and birthday at the top of the Enter
Medical History window.
5/23/00
You can now specify AVImark default printers by workstation. That is, each computer on
your network can have different default printers for the various functional areas listed in
Hospital Setup, Printers tab.
5/26/00, 129
AVImark now allows you to specify a date range for Out-of-office schedule entries on the
Appointment calendar. The Start and End date for a particular block-off is entered on the
Edit Block-off window from the Appointment Calendar.
6/14/00, 130
AVImark now allows you to schedule multiple follow-ups with one request. In the “Enter
Follow-up” window, look for the “Repeat every” and “times” values. For example, you could
set up four follow-ups, 30 days apart, starting in 10 days.
8/11/00, 131
You can now Remove an appointment from within the Change Appointment window. This is
handy when you want to first look at an appointment, then remove it from the calendar. This
method works from either the CID (Schedule tab) or from the Appointment Calendar.
AVImark now supports multiple hospitals sharing a centralized database. AVImark can
determine if a user is logged in for a particular location and display the appropriate
treatment, inventory and appointment calendar data. Each medical history and accounting
transaction records the site number. Accounting reports for each site can reflect data on an
individual transaction basis (unlike the multiple company feature). For information on how to
add a second site, please contact technical support.
8/16/00
AVImark now allows you to double click in the patient’s weight unit of measure field to
convert pounds to/from kilograms and ounces to/from grams. Do this in the Change Patient
Information window, of course.
8/17/00, 132
AVImark will now let you specify a maximum duration for boarding reservations. Setting this
value as low as possible will allow the boarding calendar to run faster (see ‘Work
with/Hospital Setup/Appointments’).
You may now specify the string of characters sent to a cash drawer machine. This feature
allows AVImark to support a wider range of cash drawer machines (see ‘Work with/Hospital
Setup/System’).
Removing appointments is now a protected security function.
You can now customize the colors for appointments for each of the daily views of the
calendar. See ‘Work with/Hospital setup/Appointments’.
The color of each window in AVImark can now be altered to show Window’s own default
color for windows. This feature is useful for computers that can only support a 256 color
mode. See ‘Work with/Hospital setup/System’. This option can be set for each computer on
the network.
The boarding calendar will allow you to view vacancies for reservations in the future. Before
creating a new reservation, choose ‘View/Choose facility’. Enter starting and ending dates
for the reservation and choose an appropriate facility for the reservation and press ‘Done’.
The newly created reservation will appear in the boarding calendar.
In the ‘Work/with/Reports’ window, AVImark will allow you to run accounting reports for a
particular site, as well as for all sites. If you have one hospital, then choosing ‘all’ sites is
the same as choosing site ‘0’.
8/23/00
AVImark now displays an alert if the staff adds a new client having the same Folder Number
as another client already in your data base.
8-30-00
AVImark now allows you to use Information Search to find a client with a specified Fax
number. The client’s fax number can also be printed on the report printed by the Search.
A new merge word, “first-and-spouse”, has been added that allows you to merge the client’s
first name and spouse name into a MS Word document. In addition, a new merge word,
“added”, allows you to merge into MS Word documents the date the client was added to the
AVImark data base.
AVImark now allows you to request multiple copies of the printed Appointment Schedule or
patient charts printed from the appointment calendar Print feature.
9/8/00
Follow-up notes posted to Medical History now include the User ID of the user that posted
the follow-up.
9/13/00, 133
In the System folder of the Hospital Setup window, you can now see a sub-folder called
Cash Drawer settings. In this folder you can specify the baud rate, data bits, parity, stop bits
and cash string as specified by the manufacturer of your cash drawer.
Also in the System folder of Hospital Setup, you will see a sub-folder called Instrument. If
you are using the Hemagen lab test equipment, you can specify the Com port you are using
to pull the data into AVImark.
11/30/00, 136
AVImark now provides export capability for VetCor hospitals to send daily transaction data
to corporate accounting. To do this, select the VetCor application from the Applications
menu in AVImark. (Be sure that you have an active Internet connection before attempting to
send information). A window will be displayed that will prompt you to enter the day’s
deposits and cash payouts. Finally, click Run to gather the financial information for the day
and send the results to VetCor.