RURAL MUNICIPALITY
OF
BRITANNIA NO. 502
MINUTES OF THE REGULAR MEETING HELD
April 13, 2016
The Britannia Municipal Council convened their Regular Meeting in the Council
Chambers of the Rural Municipality of Britannia Office at 9:00 am,
April 13, 2016 with Reeve John Light presiding.
Present:
Reeve:
Councilors:
John Light
Ed Noble
Dale Forland
Kim Schindel
Diann Tippe
Dale Crush
Administrator: Wanda Boon
Assistant Administrator: Bryson Leganchuk
Absent:
203/16
Jim Collins
Adopt Minutes
SCHINDEL: That we agree to accept the minutes of the March 23, 2016 Regular
Meeting of Council as presented.
CARRIED
Council adjourned the meeting for coffee from 10:00 to 10:20 am
Development Services Officer Catherine Meynberg joined the meeting at 10:20
am.
Ratepayers Ed and Faryn Anderson and Keith Weinbender of Century 21 joined
the meeting from 10:20 – 10:50 am.
204/16
205/16
206/16
Legal Advice
SCHINDEL: That we agree to get legal advice on how to move forward with
commercial properties in relation to our new Official Community Plan and
Zoning Bylaw.
CARRIED
SE 15-50-28 W3 Parcel G&F
Subdivision Application
NOBLE: That council approve the subdivision application in-principle known as
Community Planning File R0242-16s with the following conditions:
 That the Municipality refers the application to the Lloydminster Planning
District Commission (LPDC)
 That the Consolidation of the proposed parcels happens in conjunction
with the proposed subdivision
CARRIED
SE 26-52-27 W3M
Subdivision Application
CRUSH: That Council supports the application to subdivide SE 26-52-27W3
allowing three (3) subdivided parcels no smaller than 1.2 acres and no bigger than
10.00 acres for the purpose of residential use, provided that each acreage has
approaches approved by either the Ministry of Highways or the municipality.
CARRIED
R.M. of Britannia #502
April 13, 2016 Regular Meeting
2
Development Services Officer Catherine Meynberg left the meeting at 11:04 am
Dawn Dierker with SaskWater joined the meeting from 11:05 – 11:50 am
Council broke from lunch from 11:55 – 12:35 pm
Councillor Jim Collins and Foreman Dan Fedirko joined the meeting at 12:35 pm
207/16
208/16
Clothing Allowance for Staff
CRUSH: That the Municipality provide full-time annual outside workers with a
maximum annual clothing allowance of $500.00 and seasonal workers a
maximum annual clothing allowance of $250.00 for the purchase of safety boots,
coveralls and winter or rain gear upon production of a receipt.
CARRIED
Outside Employees
NOBLE: That we agree to accept the list of seasonal employees as presented by
Foreman Fedirko.
CARRIED
In Favor: Light, Noble, Schindel, Tippe, Crush
Opposed: Forland, Collins
209/16
Stop Sign
TIPPE: That we agree to prepare a bylaw to change a sign at the corner of Main
Street and Railway Avenue in Hillmond from a yield sign to a stop sign.
CARRIED
210/16
211/16
212/16
213/16
214/16
Arena Sign
TIPPE: That we agree to have a sign put up in Hillmond to point the direction to
the arena.
CARRIED
Hillmond Equipment
TIPPE: That we agree to ask RM staff to discontinue travelling through Hillmond
with RM equipment and trucks unless working on Hillmond roads
CARRIED
In Favor: Light, Noble, Forland, Collins, Tippe and Crush
Opposed: Schindel
Vehicle Scale Repairs
NOBLE: That we attempt to obtain quotes on a new foundation for our weigh
scale, as well as the approaches on/off the scale.
CARRIED
2016 Road Construction
FORLAND: That we add the following property to the list of roads to be
constructed this year by R.M. employees:
Range Road 3265 between Section 7-51-26W3 and Section 8-5126W3
CARRIED
2016 Road Construction
TIPPE: That we add the following property to the list of roads to be constructed
this year by R.M. employees:
Road 3262 south for half a mile from highway 3
CARRIED
215/16
Campers at Hillmond
TIPPE: That we do not allow camper trailers on RM property in Hillmond.
DEFEATED
In Favor: Tippe
Opposed: Light, Noble, Forland, Collins, Schindel, Crush
R.M. of Britannia #502
216/16
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April 13, 2016 Regular Meeting
3
Public Hearing
CRUSH: That we agree to close the meeting for a public hearing, the time being
2:07 pm
CARRIED
Public Hearing
CRUSH: That we agree to reconvene our meeting following a public hearing, the
time being 2:20 pm.
CARRIED
Road Speed Limit
SCHINDEL: That we agree to raise the speed limit on the four mile and ten mile
roads to 90 km/hr.
DEFEATED
In Favor: Noble and Schindel
Opposed: Light, Forland, Collins, Tippe and Crush
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NW 31-50-27 W3
Subdivision Application
COLLINS: That council approve the subdivision application known as
Community Planning File R0252-16s as it complies with Zoning Bylaw No. 091989, Part IV – Zoning Districts, Schedule A – Agricultural /Resource District, B.
Regulations: 1. Size Area Requirements: A. Agricultural Use. II.
CARRIED
SW 18-50-26W3M Parcel A
Subdivision Application
FORLAND: That council approves the subdivision application known as
Community Planning File R0259-16s with the following conditions:
 That the applicant enters into a service agreement to upgrade Range Road
3270 to Municipal Standards
 That the applicant will be required to provide an expanded road right-ofway of an additional 17 feet along the entire west boundary of SW 18-5026W3M adjacent to Range Road #3270.
 That the Consolidation of LSD 4 SW 18-50-26W3M Ext 83, LSD 3 SW
18-50-26W3M Ext 86, LSD 5 SW 18-50-26W3M Ext 87, LSD 5 SW 1850-26W3M Ext 88 and tie the remaining parcels occur in conjunction with
the approval of the proposed subdivision
CARRIED
NW 23-50-26 W3
Development Permit
FORLAND: That council approve the development permit application for a
pump house on NW 23-50-26W3M known as File # DEV011-2016 with the
following conditions:
 All buildings and dwellings shall be set back a minimum of 45 meters
(150 feet) from municipal grid roads, main farm access roads, and
provincial highways or a greater distance as required by the Ministry of
Highways and Infrastructure
 All buildings and dwellings shall be set back a minimum of 3 meters (10
feet) from property line.
CARRIED
SE 12-52-25 W3
Gravel Pit
SCHINDEL: That council approve the application for an existing gravel pit on
SE 12-52-25W3 know as File # DEV013-2016.
CARRIED
R.M. of Britannia #502
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227/16
April 13, 2016 Regular Meeting
4
SE 05-50-27W3M LSD 1
Approach Application
COLLINS: That council approve the approach application on the SE 05-5027W3M LSD 1 known as File # APR005-2016 with the following conditions:
 The approach must be constructed to the R.M. of Britannia Approach
Standards;
 The applicant is responsible for all costs of constructing the approach
including the culvert;
 No permanent structures of any kind shall be put within 150 feet from the
center of the road allowance;
 The R.M. of Britannia No. 502 shall have the right to back slope if
necessary for road construction purposes;
 That the applicant shall agree to indemnify and save harmless the R.M. of
Britannia No. 502 from and against all loss, costs, charges, damages
(including the R.M. of Britannia No. 502 property) and expenses which
the R.M. of Britannia No. 502 may suffer or sustain as a result of the
operations by the applicant on the demised premises.
CARRIED
SEC 9-52-27 to Sec 21-52-27W3
Seismic Exploration
CRUSH: That council approve the application to perform seismic exploration
from Section 9-52-27W3M to Section 21-52-27W3M known as File # UT0042016 with the following conditions:
 Any damages made to municipal road allowance are to be repaired to
municipal standards and paid by the applicant
 Overweight Permits must be applied for
CARRIED
SE 23-50-28W3M
Utility Upgrade
COLLINS: That council give SaskPower permission to trench 45m of primary
cable on SE 23-50-26W3M Parcel ER1 Plan No 101960726 for upgrading
powerlines known as File # UT005-2016.
CARRIED
SW 13-52-26W3
Approach Application
TIPPE: That council table the approach application on the SW 13-52-26W3M
known as File # APR006-2016 until the Councillor of that Division has had a
chance to look at the site.
CARRIED
Right of Way Agreements to be Paid
COLLINS: That council agrees to pay the following right of way agreements:
Landowner
LLD
Payment
Colette and Wayne Dixon
SE 35-50-27 Ext 1
$399.85

Conditions: At the time the fence is taken down the remain material is given to
the landowner
CARRIED
228/16
Right of Way Agreement to be Paid
FORLAND: That council agrees to pay the following right of way agreements:
Landowner
LLD
Payment
Debra and Thomas McKevitt NW 04-50-26W3M Ext 2 $18.17
Debra and Thomas McKevitt NW 04-50-26W3M Ext 1 $22.06
CARRIED
R.M. of Britannia #502
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April 13, 2016 Regular Meeting
5
Water Analysis Reports
TIPPE: That we agree to accept the water analysis reports as presented and file
them accordingly.
CARRIED
Gully Road Quote
COLLINS: That we agree to request a quote from Clifton Engineering for the
construction of a road south from the gully to the four mile, after obtaining an
agreement to purchase the land from landowner John Acton.
CARRIED
Policy Manual Update
SCHINDEL: That we agree to amend our vacation pay policy to allow outside
staff who work an eight and six shift to take vacation pay payouts in lieu of time
off.
CARRIED
Policy Manual Update
CRUSH: That we agree to amend the policy manual as presented.
CARRIED
Greenstreet Light Quotes
TIPPE: That we agree to have SaskPower lights installed at Greenstreet at a
maximum cost of $6,500.
CARRIED
SARM Benefit Plans
NOBLE: That we agree to switch our SARM benefit plan for employees and
Council from level two or three to level five effective immediately.
CARRIED
In Favor: Forland, Collins, Schindel, Tippe, Crush, Noble
Opposed: Light
Tetra Tech
NOBLE: That we agree to hire Tetra Tech for pavement data collection services
for the roads that were chip sealed in 2015.
CARRIED
236/16
Oil Field Traffic Signs
COLLINS: That we agree to report the location of signs posted for no oilfield
traffic prior to the next meeting of Council.
237/16
CARRIED
Committee of the Whole
FORLAND: That we agree to move this meeting to a Committee of the Whole to
discuss legal matters, the time being 3:10
CARRIED
238/16
239/16
240/16
Committee of the Whole
SCHINDEL: That we agree to adjourn the meeting of the Committee of the
Whole and move back to our regular meeting, the time being 3:15
CARRIED
Speed signs on 4 mile
NOBLE TIPPE: That we agree to purchase ten 80 km/hr signs to be used on the
four mile and ten mile roads.
CARRIED
In Favor: Light, Forland, Collins, Schindel, Tippe, Crush
Opposed: Noble
Spraying for Tree Regrowth
CRUSH: That we investigate the cost of spraying for tree regrowth, and return
those findings at our next meeting.
CARRIED
R.M. of Britannia #502
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April 13, 2016 Regular Meeting
6
RCMP reports
SCHINDEL: That we agree to post our weekly RCMP reports for our
municipality on our website.
CARRIED
Northwest School Division request to spray
TIPPE: That we agree to grant permission to the Northwest School Division to
spray for weeds at the Hillmond School.
CARRIED
Beaver Grant
COLLINS: That we agree to apply for the 2016 Beaver Control grant
CARRIED
Royal Canadian Legion Advertising
SCHINDEL: That we agree to purchase a business card sized advertisement for
the Royal Canadian Legion Military Service Recognition Book at a cost of
$195.00
CARRIED
Emergency Measures Radios
COLLINS: That we agree to allow the Northwest Mutual Aid Group access to
our radio system and mobile command center radios for the purpose of setting up
communication in preparation of an emergency situation.
CARRIED
Accounts for Approval
CRUSH: That the following Accounts for Approval, a list of which is attached
hereto and forms a part of these minutes be approved for payment and signed by
the Reeve and Administrator
1. General cheques #27482 to #27558 and Manual Cheques 367-MAN to
373-MAN totaling $167,842.95
CARRIED
Water/Sewer/Landfill Meeting
TIPPE: That we agree to accept the minutes and recommendations of the
Water/Sewer/Landfill Committee meeting held on, April 7, 2016, and that we
negotiate the price of chemicals mentioned in those minutes.
CARRIED
248/16
Correspondence
TIPPE: That the list of correspondence be accepted as presented and filed.
CARRIED
249/16
Adjourn
NOBLE: That this meeting be adjourned, the time being 5:00 pm
CARRIED
Reeve
Administrator