Navigating Microsoft Word 2013
Templates and Opening Documents
When opening Word 2013, the Template page will
appear. This is where you can open a recent
document, a template, or click Open Other
Documents.
New Read Mode
Word 2013 attachments open in the Read-Only
Reading Mode. You will need to click View, then
click Edit Document.
Backstage View
When you click the File tab to open, save, or print,
the screen will change to the Backstage view. To
get back to your document, click the arrow in the
upper left corner.
Opening and Editing PDFs
You can open and edit PDF files Word 2013. To use,
open the PDF file as you would a Word File.
Common Tools and Commands
To…
Click tab…
And then look in this group…
Open, save, print, preview, protect, send, convert
files, or connect to online locations (SharePoint)
FILE
Backstage View (choices in the field to
the left)
Change line spacing, apply formatting, and styles
HOME
Font, Paragraph, and Styles
Insert blank pages, tables, pictures, hyperlinks,
headers and footers, or page numbers
Quickly change the look of your document, change
the page background color, add a border to the
page, or add a watermark
Set margins, add page breaks, create newsletterstyle columns, change spacing between paragraphs,
or rotate a page to landscape
Create a table of contents, or insert footnotes and
endnotes
Create envelops or labels, or do a mail merge
Check spelling and grammar, get a word count, or
track changes
Switch between document views, open the
Navigation pane, or show rulers
INSERT
Pages, Tables, Illustrations, Links, and
Header & Footer
Document Formatting and Page
Background
Tracking Changes
Word 2013 has new markup display options. To choose
what to view, click the REVIEW tab, then from the
Tracking group, click the arrow from the drop down
menu for:
 Simple Markup: Where the edits are hidden
and red line in the left margin indicates edit
location.
 All Markup: Where all edits are shown and a
black line in the left margin indicates edit locations
 No Markup: All edits are hidden.
 Original (see the document before edits).
DESIGN
PAGE LAYOUT
Page Setup
REFERENCES
Table of Contents and Footnotes
MAILINGS
REVIEW
Create and Start Mail Merge
Proofing and Tracking
VIEW
Views, Show, and Window
Sharing Documents
Quickly open an email with the Word document as an
attachment by clicking File, Share, Email, and the Send
as Attachment button.
A List of Helpful Shortcuts in Office 2013
Quick Formatting
To make formatting changes on the fly, right click
selected text and use the Quick Launch Formatting
toolbar:
Copy
Cut
Ctrl+C
Ctrl+X
Paste
Print
Ctrl+V
Ctrl+P
Find
Go To
Help
Hyperlink
New
Open
Ctrl+F
Ctrl+G
F1
Ctrl+K
Ctrl+N
Ctrl+O
Redo
Replace
Save
Select All
Spellcheck
Undo
Ctrl+Y
Ctrl+H
Ctrl+S
Ctrl+A
F7
Ctrl+Z