REQUEST FOR QUALIFICATIONS
ADDENDUM NUMBER: ONE (1)
DATE:
October 27, 2015
PROJECT:
CONRAC Design Consultant RFQ
FROM:
Birmingham Airport Authority (BAA)
Tom Wesley, Project Manager
5900 Messer Airport Highway
Birmingham, Alabama 35212
TO:
All RFQ Participants
GENERAL:
This Addendum will form a part of the Contract Documents and modifies the original Request for
Qualifications (RFQ) package dated October 7, 2015. The information contained herein shall take
precedence over associated language contained in the original RFQ Documents. Portions of the original
RFQ, which are not changed by this Addendum, shall remain in effect.
Respondents are required to acknowledge receipt of this Addendum in their Responses. Failure to do so
may subject the Respondent’s submission to disqualification.
ADDITIONAL INFORMATION / CLARIFICATIONS / ATTACHMENTS DESCRIBED BELOW:
The information and / or clarifications below are being issued under this Addendum and shall become a
component of the original RFQ package:
1. The deadline for submission of Qualification Statements in response to this RFQ has been extended to
2:00 PM CST on Thursday, November 19, 2015. Please refer to the Pre-Submittal Conference Agenda
for additional (corresponding) changes to the original anticipated schedule.
2. The following attachments are being included under this Addendum for informational purposes only:
A.
B.
C.
D.
Current list of known RFQ Package Recipients as of 10/26/15 (1 page)
Pre-Submittal Conference attendance roster (3 pages)
Copy of the Pre-Submittal Conference Agenda (3 pages)
CONRAC Project Acquisition “Exhibit B” (1 page)
3. The following topics were discussed during the Pre-Submittal Conference and are intended to provide
additional clarifications to the original RFQ package:
A. Will the Power Point presentation be provided? Yes, a copy of the presentation (agenda) will be
provided under the first addendum.
B. Has the airport started the acquisition process? Yes, we are currently in the process of obtaining
appraisals for each parcel being sought for purchase by the BAA.
BIRMINGHAM AIRPORT AUTHORITY
5900 Messer Airport Hwy
Birmingham, AL 35212
Phone (205) 595-0533
www.flybirmingham.com
CONRAC Design Consultant RFQ
Addendum #1 dated 10/27/15
Page 1 of 2
C. What is the design schedule? The schedule is dependent upon execution of the agreement with
the successful Respondent. Additionally, we are anticipating this to be completed in time to allow
for the development of the Demolition & Abatement bid package which needs to be published
shortly after the first of the year.
D. Does this project include the full complement of rental car maintenance facilities such as refueling, car washes and similarly scoped Quick Turnaround Area (QTA) functions? Yes
E.
Were the eight bays depicted on the conceptual sketch derived from preliminary conversations
with the rental car agencies? No, this was developed as a preliminary concept based on the
number of rental car brands currently operating at BHM.
F.
Will the development of the program be a collaborative effort with the rental car agencies? Yes.
Each rental car brand is expected to have a major role in the project, beginning with conceptual
design and continuing through project close-out.
G. Are you expecting any public interface with this facility? What about possible future expansion?
At this time, there is no public interface planned at the new facility. The rental counters will remain
where they are currently located inside the parking deck at BHM. The facility is anticipated to be
designed based upon data provided by each brand which should include capacity for
expansion.
H. Do you have a preliminary budget and is it flexible with respect to CFC levels on hand? We are
developing the budget now but will not be able to fully define the final budget until we have the
Consultant on board and data provided by the end users of the facility. The project is being
funded through the collection of CFCs which was authorized by the rental car companies.
I.
Are there any known environmental issues associated with the area where the facility will be
located? No
J.
Will an environmental component, including abatement, be included in this package? Yes, the
intent is for these disciplines to be included under the Prime Consultant’s scope of work.
K. When does a DBE need to be certified by? All DBEs need to be certified prior to the deadline for
submitting a response to this RFQ.
L.
What are the proposed project limits? See attached CONRAC Project Acquisition “Exhibit B”. This
map shows the limits of the area being sought for the development of the facility. There are
approximately (153) parcels shown here and there are no other properties being sought outside of
this area.
M. Will the abandonment of utilities be included in this package? Yes.
N. What is the status of the property acquisitions? We have begun the appraisal process but have not
purchased any of the properties as of yet. We anticipate beginning to send offer letters in
January.
END OF ADDENDUM NUMBER ONE (1)
BIRMINGHAM AIRPORT AUTHORITY
5900 Messer Airport Hwy
Birmingham, AL 35212
Phone (205) 595-0533
www.flybirmingham.com
CONRAC Design Consultant RFQ
Addendum #1 dated 10/27/15
Page 2 of 2
BHM CONRAC Design RFQ Distribution List
Current as of:
10/26/2015
FIRM
CITY / STATE
PRIMARY CONTACT
EMAIL
DATE SENT
Burns & McDonnell
Alpharetta, GA
Chryse W. Johnson
[email protected]
10/07/15
2
KPS
Birmingham, AL
Gray Plosser
[email protected]
10/07/15
3
Kimley-Horn
Chicago, IL
J.J. Morton
[email protected]
10/07/15
4
Transystems
Philadelphia, PA
Tammy Anderson
[email protected]
10/07/15
5
PGAL
Houston, TX
Jeffrey A. Weiner
[email protected]
10/07/15
6
Connico Incorporated
Mount Julient, TN
Cindy Atkins
[email protected]
10/08/15
7
Michael Baker International
Columbia, SC
Pat Shuler
[email protected]
10/08/15
8
Studio 2H Design, LLC
Birmingham, AL
Tamika Hinton
[email protected]
10/08/15
9
Birmingham Construction Industry Auth.
Birmingham, AL
Kia Davis
[email protected]
10/08/15
10
Allen & Hoshall
Memphis, TN
Rob Herd
[email protected]
10/08/15
11
Maintenance Design Group
Denver, CO
Stephanie Fortner
[email protected]
10/09/15
12
K M Chng Environmental
Woburn, MA
Katy Coughlin
[email protected]
10/12/15
13
Arora Engineers
Chadds Ford, PA
Adam Oliver
[email protected]
10/12/15
14
Jensen Hughes
Lake Mary, FL
Mary Bennett
[email protected]
10/14/15
15
Perez APC
New Orleans, LA
Dennis Gillespie
[email protected]
10/14/15
16
Leo A Daly
Atlanta, GA
Eileen Loschky
[email protected]
10/14/15
1
17
Lathan and Associates
Hoover, AL
Nadine Sisson
[email protected]
10/19/15
18
Goodwyn Mills Cawood
Montgomery, AL
Al Allenback
[email protected]
10/19/15
19
Isqft & Bidclerk
Cincinatti, OH
Brittany Fiorito
[email protected]
10/19/15
20
TLC Engineering for Architecture
Orlando, FL
Cheryl Maze
[email protected]
10/19/15
21
Carr Engineers
Birmingham, AL
Bart Cart
[email protected]
10/19/15
22
A H O Architects
Hoover, AL
Edmond Miller
[email protected]
10/19/15
23
Demattei Wong Architecture
Coral Springs, FL
Joe Rodi
[email protected]
10/12/15
24
Weidlinger and Thornton Tomasetti
New York, New York
Dom Ponsades
[email protected]
10/20/15
25
Gartek Engineering Corporation
Miami, FL
Paula Riveros
[email protected]
10/20/15
26
Neel-Schaffer, Inc.
Biloxi, MS
Kari Bailen
[email protected]
10/20/15
27
Engineering Design Technologies
Birmingham, AL
Debbie Sautter
[email protected]
10/20/15
28
Carl Walker, Inc.
Kalamazoo, MI
Greg Ehmke
[email protected]
10/20/15
29
Ghafari Associates
Birmingham, AL
Scott Heywood
[email protected]
10/20/15
30
Khafra
Birmingham, AL
John Ray
[email protected]
10/20/15
31
Canizaro-Cawthon-Davis Architecture
Jackson, MS
Steve Davis
[email protected]
10/21/15
32
Moye Consulting
Irving, TX
Mary Anne Perkowski
[email protected]
10/22/15
33
Blue Book
Jefferson Valley, NY
Donna Famulari
[email protected]
10/26/15
Page 1 of 1
STATUS
declined
CONRAC DESIGN CONSULTANT
REQUEST FOR QUALIFICATIONS
PRE-SUBMITTAL CONFERENCE AGENDA
PROJECT:
DATE:
TIME:
LOCATION:
Consolidated Rental Car Maintenance & Storage Facility
Thursday, October 22, 2015
2:00 PM CST
Birmingham-Shuttlesworth International Airport - Meeting Room A
1.0 WELCOME & INTRODUCTION OF BIRMINGHAM AIRPORT AUTHORITY
1.1 Birmingham Airport Authority Staff
• Al Denson, President & CEO
• CONRAC Team:
 Sylvester Lavender, Director of Finance & Properties
 Leslie Murray, Director of Administration Services
 Tom Wesley, Project Manager
 Diane Gillam, Properties & DBE Manager
 Tan Bell, Assistant Properties & DBE Manager
1.2 Attendees sign the Attendance Roster
2.0 OVERVIEW OF PROJECT LOCATION AND DESCRIPTION
2.1 Rental Car Maintenance and Storage Facility
2.1.1
(6-8) Maintenance Service Bays with Dedicated Administration & Restrooms
2.1.2
Surface Parking, Site Lighting, Security Perimeter Fencing
2.1.3
Landscaping
2.1.4
Ingress and Egress Security System
2.2 No Public Rental Counters
2.3 Ultimate design components determined by Rental Car Management Group
3.0 SCOPE OF SERVICES TO BE INCLUDED
3.1 Services will likely be divided into multiple phases, anticipated as follows:
3.1.1
Demolition & Abatement
3.1.2
Design Development
3.1.3
Construction Administration
3.1.4
Project Close-out
3.2 Exact scope will be defined and negotiated upon selection of Prime Consultant
3.3 Anticipated General Scope of Services includes:
3.3.1
Independent Fee Estimate(s)
5900 MESSER AIRPORT HIGHWAY ♦ BIRMINGHAM, AL ♦ 35212
PHONE (205) 595-0533 ♦ www.flybirmingham.com
Pre-Submittal Conference Agenda
Birmingham-Shuttlesworth Airport
CONRAC Design Consultant RFQ
October 22, 2015
Page 2 of 3
3.3.2
Conceptual, Schematic, Pre-Design & Design Construction Documents developed
through direct coordination with representatives from each Rental Car Agency,
Birmingham Airport Authority (“Authority”) Staff and other stakeholders identified by
the Authority
3.3.3
Site work design including surveying
3.3.4
Comprehensive Geotechnical & Materials Testing and Quality Control Program
3.3.5
Drawings and Specifications Package for the Demolition & Abatement Phase
3.3.6
Development of Construction Budgets and Review of all Construction Proposals
3.3.7
Construction Administration Services
3.3.8
Construction Closeout Services including As-Built Document Preparation
3.3.9
Pursue possible LEED Opportunities
4.0 SUBMITTAL REQUIREMENTS
4.1 Proposal Submission / Delivery of Proposal
4.1.1
Sealed proposals will be received by the Birmingham Airport Authority, 5900 Messer
Airport Highway, Birmingham, AL 35212, (205) 599-0533, until 2:00 PM CST on Thursday,
November 19, 2015.
4.1.2
Respondents are instructed to thoroughly review the RFQ (primarily Section 4.2) for all
items required to be included with their Submittal. Failure to include all required items
may result in disqualification.
5.0 DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS
5.1 Goal is 30%
5.2 Contact Diane Gillam for all inquiries regarding DBE requirements
6.0 PROJECT DELIVERY METHOD AND PROPOSED CONTRACT DRAFT
6.1 Construction Phase anticipated to employ a Construction Manager at Risk agreement
6.2 Contract draft will be issued prior to submission deadline
7.0 ANTICIPATED SCHEDULE (NOTE: items in red have been revised since original publish date & are subject to additional
changes)
 RFQ Available…………………………………………………….10/07/15
 Pre-Submittal Conference……………………………………..10/22/15
 Deadline for Questions and Clarifications………………….11/06/15
 Final Addendum Issued…………………………………………11/12/15
 SOQ Submission Deadline………………………………………11/19/15
 Evaluation Committee Review & Short List
Selection for Interviews………………………………………….11/19/15 – 12/11/15
 Short Listed Firms notified to Prepare Presentations……….Week of 12/14/15
 Presentations to Selection Committee…………….…………Week of 1/11/16 (tentative)
 Selection Committee Authorization to
begin negotiations with selected Firm………………….……Week of 1/18/16 (tentative)
 Finalize Scope and Determine Contract Value……………1/20/16 – 2/12/16
 Execute Contract with Notice to Proceed………………….Week of 2/15/16
Page 2 of 3
Pre-Submittal Conference Agenda
Birmingham-Shuttlesworth Airport
CONRAC Design Consultant RFQ
October 22, 2015
Page 3 of 3
8.0 CONSULTANT SELECTION
8.1 Selection Committee will consist of BAA Management Staff Members, Rental Car Representatives
and BAA Board of Directors. The Authority reserves the right to add or remove members of this
committee as needed.
8.2 Selection Criteria
8.2.1
Staffing (20 Points)
8.2.1.1
8.2.1.2
8.2.2
Project Approach (20 Points)
8.2.2.1
8.2.2.2
8.2.3
An analysis of the Primary Firm and Sub-Consultant qualifications
The Design Team’s availability and competencies necessary to perform
their respective roles
Project approach and work plan that describes how the team proposes to
accomplish the work
Challenges to this Project (proposed by the Respondent) and how the
identified challenges will be resolved
Relevant Experience (30 Points)
8.2.3.1
Relevant company experience within the last five (5) years with the
following:
8.2.3.1.1
8.2.3.1.2
8.2.3.1.3
8.2.3.1.4
8.2.4
Consolidated Rental Car Facilities at comparably sized airports
Civil and Infrastructure Design Experience
Airport Facilities sustainability experience
Knowledge of airport rental car operations, airport management
best practices, and understanding criteria related to rental car
operations that may be provided under subsequent addenda.
DBE Participation (30 Points)
8.2.4.1
8.2.4.2
DBE Goal (30%)
A review of the Respondent’s plan for meaningful DBE participation
9.0 ANTICIPATED ADDENDA
9.1 Addendum #1 will contain (at a minimum) the following items:
9.1.1
9.1.2
9.1.3
Copy of Pre-Submittal Conference Attendance Roster
List of all known RFQ Package recipients as of 10/22/15
Documented clarifications / questions & responses discussed during the Pre-Submittal
Conference
9.2 Addendum #1 is anticipated to be issued by 10/27/15.
9.3 Addendum #2 is anticipated by 11/12/15 and should include the draft of the Contract
10.0
CONFERENCE PARTICIPATION QUESTIONS / CONCLUSION
End of Meeting Agenda
Page 3 of 3
CONRAC PROJECT ACQUISITION
EXHIBIT "B"
5
6
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urt
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Y:\Rental Car Facilities\PropertyAcquisition20140820.mxd
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Notes
Property information provided by City of Birmingham
11/21/2013. Drawing prepared 08/20/2014 by BAA
staff. Aerial photograph flown 09/22/2013.
97
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