Supporter:
MINISTRY OF ENERGY, COMMERCE,
INDUSTRY & TOURISM
Registration No.
………....
REGISTRATION FORM
1. Applicant’s Details
Company Name: …………………………………………………………………………………………………………...
Tax Identification Code (Legal Entity): …………………………………………………………………………….
I.D. (for non companies): ………………………………………………………………………………………………
Address: ………………………………………………………………………………………………………………………..
Post Box: …………………………………………………………………………………………………………………….…
Tel.: …………………………………………………………………Fax: ……………………………………………………..
E-mail: …………………………………………………………………………………………………………………………...
Person Responsible on behalf of applicant: ……………………………………………………………………
Telephone number of person responsible: …………………………………………………………………….
2. Area requested
Square Meters.: ………..
Cost: Euro 65 x ………m²= ……………..
Please √ if you prefer one of the below stands which are on a favourable
position as shown on the Space Plan: Stands 1, 14, 30, 23, 34, 35, 36 and 45.
Extra Cost:
□ Euro 100
Stand no. ….……..
Total cost: Euro …………….… + 19%VAT
3. Account Settlement
With the submission of the Registration Form, an invoice will be issued for 50% down
payment of the overall cost. The remaining balance should be settled before May 5th,
2014. All charges are subject to VAT.
Payment
□ Cheque
□ Bank Transfer
4. Statement: I the undersigned, agree to abide with the Terms and Conditions as written
below.
Name of Signatory:………………………………………………………………………………………………………..
Signature and Stamp:…………………………………………………… Date:………………………….
333, 28th October Street, Ariadne House, 5th Floor, 3106 Limassol, Cyprus
P.O Box 58023, 3730 Limassol, Cyprus
+357 (25) 588 116
+357 (25) 588 299
[email protected] www.wtccy.org www.wtchcy.org
Supporter:
MINISTRY OF ENERGY, COMMERCE,
INDUSTRY & TOURISM
TERMS & CONDITIONS
1.
The below Terms & Conditions are prepared by World Trade Center Cyprus hereinafter
referred to as “The Organizing Company “.
2.
The Organizing Company reserves the right to deny any involvement or exhibit without
obligation to justify its position, in case an applicant does not fulfill the conditions set below
or does not support the mission of the exhibition.
3.
In each stand there will be only one exhibitor whose name will be displayed and mentioned
in the contract. Sublease, "hospitality" or any third party service is prohibited.
4.
Stands will be assigned to exhibitors in coordination with the Organizing Company and will
depend on the product or service the exhibitor offers and the timing of signing up. First come
first served!
5.
Upon signing the contract, the exhibitor cannot cancel their participation without cause and
consequences. If for any reason an exhibitor has to cancel his participation, he/she
Should advise the Organizing Company at least 20 days prior to the opening day of
the exhibition. Any deposit paid until that day is non-refundable and constitutes
compensation to the organizing company for expenses and time thus far.
In case of no notification to the Organizing Company at least 20 days prior to the
opening day of the exhibition, the exhibitor must pay the full amount. Under these
circumstances the Organizing Company considers the space free and can utilize it at
its own discretion.
6.
The payment of the balance should be done at least one week before the opening of the
exhibition. If the exhibitor does not meet the deadline and the full amount is not paid, then
the exhibitor is unilaterally bridging the contract and will be expelled from the exhibition.
The amount already paid shall be kept by the organizing company as compensation, as
stated in paragraph 4.
7.
If the Organizing Company deems it necessary to amend the exhibition space or layout for
any reason, he can move any exhibitor in a different place, in agreement with the exhibitor.
8.
Exhibitors are required to use the official contractor - manufacturer hired by the Organizing
Company for the preparation of their stand. If there is an overwhelming reason for which the
Exhibitor needs to utilize a different contractor, he must seek approval from the Organizing
Company.
9.
Decorating plans for the stands must be submitted for approval to the Organizing Companyin
order to conform with the overall look and structure of the site and not to disturb other
exhibitors. All construction and/or decorative works should be completed at least two hours
prior to the official opening of the exhibition, as defined by the Organizing Company.
10. The Organizing Company will deliver to the Exhibitors the stands on the opening day of the
Exhibition at 7:30 AM and the Exhibitors are expected to be completely prepared by 2:30 PM
333, 28th October Street, Ariadne House, 5th Floor, 3106 Limassol, Cyprus
P.O Box 58023, 3730 Limassol, Cyprus
+357 (25) 588 116
+357 (25) 588 299
[email protected] www.wtccy.org www.wtchcy.org
Supporter:
MINISTRY OF ENERGY, COMMERCE,
INDUSTRY & TOURISM
11. Exhibitors are required to hand over the stands in the condition they received them. The
materials used for the construction of the stands are the property of the Organizing
Company who is entitled to claim compensation in accordance with the assessment of a
technical advisor for damages or loss caused by the exhibitor or his representatives.
12. Exhibitors must ensure that their stand and the surrounding area is clean of empty boxes and
other materials used for the assembly or decoration of the stands, before the opening of the
Exhibition.
13. Advertising outside the stands is not allowed. Distribution of promotional materials are only
allowed in the stand and not in the corridors, the surrounding areas of the exhibition or at
the entrance.
14. The presentation of exhibits using radio, video etc. should be at low volume in order not to
disturb the other exhibitors.
15. If the Exhibition does not take place or it is interrupted or changed because of act of God,
earthquake, flood, war or fire or any other reason not caused by the Organizing Company,
exhibitors will have no demand or claim regarding compensation or reimbursement.
16. The opening date, hours and days of operation of the Exhibition is determined by the
Organizing Company who reserves the right to make changes as deemed necessary.
17. Taking down the exhibits and removing materials before the official closing of the exhibition
is strictly prohibited.
18. At the end of the exhibition, the exhibitor is obliged to immediately remove the exhibits from
the exhibition hall as well as materials and decorations. If not promptly removed, the
Organizing Company has the right to remove and store the Exhibits and all expenses will
burden the Exhibitor.
19. The moving costs of exhibits to and from the stand and the decoration of the stand are the
sole responsibility of the Exhibitor, who cannot ask for a reduction of the cost of the stand
for this reason.
20. Any modification, removal or addition of materials should be made with the consent of the
Organizing Company who reserves the right at his sole discretion to remove installations that
disturb other Exhibitors or visitors.
21. The Organizing Company is not responsible for the insurance of the exhibits. Exhibitors will
be covered by their own insurance policies against any risk. For any damage, loss or
destruction by fire or natural phenomena, explosions, water or other causes, and generally
any harm to people, machinery and goods cannot be charged against the organizing
company. The Organizing Company accepts no liability for damages and is not the fiduciary
of the exhibits of the spaces rented.
22. Exhibitors and staff employed directly or indirectly by them, are required to comply with the
regulations and terms of participation.
23. The present Terms & Conditions sheet is governed by the Laws of the republic of Cyprus and
any conflict arising there from shall be treated under the exclusive jurisdiction of the Cypriot
competent courts.
333, 28th October Street, Ariadne House, 5th Floor, 3106 Limassol, Cyprus
P.O Box 58023, 3730 Limassol, Cyprus
+357 (25) 588 116
+357 (25) 588 299
[email protected] www.wtccy.org www.wtchcy.org