Annexure – XI
Presentation
on the field observations given by the
Monitoring Institutions
By
Shri K.Girija Shankar
Senior Consultant (Monitoring) SSA
TSG, EDCIL,New Delhi
1
Independent Field Monitoring through
Social Science Institutions
•
SSA
Framework
envisages
independent
monitoring apart from programme systems of
monitoring.
Objective for engaging MI’s:
•
To assess the progress of implementation of
approved plans at District and State level.
•
To sample check progress in achievement of
some key outcome indicators.
•
To verify process and procedures undertaken for
2
implementation of SSA.
Utilization of MI feedback
Nationally
• MIs participated in the Regional Review meetings of SSA and
shared their field observations on the implementation of SSA.
• Representatives of MIs have participated in the Appraisal
AWP&B 2008-09.
• Key observation of MI reports were shared during PAB and
factored into PAB decisions on AWP&B’s of States/UTs.
• MIs participate in the Joint Review Mission (JRM).
• MI reports in public domain on website & widely shared.
States/UTs
• MI reports are acted upon.
• States further engaged for MI’s for research, capacity
building & more district reviews.
3
•
41 Universities/Social Science
monitor SSA field activities.
Research
Institutes
 Central Universities : 7
 State Universities : 16
 Autonomous Government Institutions : 2
 ICSSR institutions: 10
 Management Institutions :2
 Private Institutions : 1
 Others (NGOs) : 3
•
2005-06 engaged on revised TOR’s with clarity on scope
of work, 17 clear items to be monitored.
4
Key items to be monitored
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Opening of Schools
Civil Works
Textbooks
School Grants
Teachers and Teachers Training
Teacher Learning Material (TLM) grants
EGS & AIE/NRBC/RBC
Children with Special Needs (CWSN)
Functioning of the VEC
Staffing at State and district level
DISE
Research and Evaluation
NPEGEL
KGBV
Additional items during the school visit
Any other issues relevant to SSA implementation
Mid day meal scheme (MDM)
5
Progress of Monitoring Institutions
(MI) reports for 2 years (2006-07 &
2007-08
• Available number of Reports :
155
• Districts covered
563
:
6
Revised TOR (2006-2008)
Scope of work:
SSA, MDM, KGBV and NPEGEL.
Scale of work:
5% of the elementary schools/ EGS/ AIE centers.
At least 1% of the schools should be visited within 1 month of the start of the academic
year.
All allotted districts to be visited in 2 years.
Time frame:
2 years i.e. 2006-07 and 2007-08.
Reporting every six months for 25 % of Districts allotted to them.
Process:
SPO & DPO must share latest physical , financial progress reports with MI as per TOR.
MI would submit their reports to SPO at the draft level and after discussion, finalize their
reports.
SPO on receipt of the draft report would give their comments immediately.
If the MI receives no comments within a month, the MI can finalize the report.
7
MOU’s
• 35 M.I’s signed MOU for undertaking monitoring
activities for period of two years 2008-2010 as per
the revised TOR 2008-2010.
• 6 MOU’s are yet to be received from 6 MI’s
• The Revised TOR 2008-2010 starts with effect from
1st August, 2008.
• After GOI evaluation of MI performance
2 dropped & being replaced for the states of
Jharkhand and Tamilnadu.
Key Observations of MIs reports
(period 1-10-2007 to 31-3-2008)
Textbooks
• Text books distribution clearly confirms that it remained
good. The book distribution remained timely to the sampled
schools of the districts. (M. S. University covering
Gujarat-Vadodara District)
• Distribution of free textbooks to all SC/ST and Girl students
is found to be satisfactory .Delay in distribution was noticed.
(NIRD, Hyd. – covering Andhra Pradesh- Hyderabad
District).
• Free Text books were not received within one month of the
opening of the schools –( A.N. Sinha Institute of Social
Sciences- covering Bihar- Patna District
9
Textbooks
• The distribution of books to the eligible students of upper
primary schools out of SSA funds always get delayed, due
to non availability of funds for the in time. (Visva –
Bharati University – covering West Bengal)
• Textbooks were distributed in time –Punjab University,
chandigarh—covering for Punjab state- Amritsar
District
• State has adopted the strategy of retaining old books in
good condition from the old students and redistributes it to
the new ones. 50 percent of the remaining books are
supplied by the State project Office.- NIAR,Mussorie for
Rajasthan State-Jaipur District
10
Teaching Learning Material
Teachers were trained on TLM preparation and this training
was given at the teacher training centers. (M S University,
Baroda - covering Gujarat-Vadodara District).
• Most of the teachers used their TLM in preparing teaching
aids during their training programme-Punjab University,
chandigarh—covering for Punjab state- Amritsar
District
Children use TLM displayed in the classrooms. Displayed
material was relevant and adequate. (Kurshetra University,
Kur. – covering Haryana)
• Children are using TLM. (IIE, Pune – covering Maharashtra).
Civil works
•
Quality of construction of civil work especially the new
building and ACR are found to be good. (Visva – Bharati
University, - covering West Bengal)
•
Quality of constructions of toilets, drinking water facilities,
kitchen sheds , is by and large good in 80% to 90% of the
schools. (Kurukshetra University, Kur. - covering Haryana)
•
Quality of bricks and grit for RCC work was find satisfactory at
visited construction sites. (Jamia Millia Islamia, Delhi covering Bihar).
Civil works
• Progress in civil works is reasonably satisfactory in all
the sampled districts (Thiruvannamalai, Villupuram,
Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM,
Bangalore - covering Tamil Nadu).
• Class room boards in almost all the sample districts
were found to be neglected item. It is observed by
the MI that it was totally neglected and quality was
not maintained as a result teachers are unable to
utilize the class room boards. NIRD, Hyd. – covering
Andhra Pradesh- Hyderabad District).
VEC
• VECs has more than 9 members with adequate women
representatives. (Visva – Bharati University, West Bengal).
• The VECs/ SMCs are actively involved in the process of
monitoring. (SNDT, Pune – covering Maharashtra).
• All SDMCs are maintaining proper records of the funds
received. (ISEC, Bangalore – covering Karnataka).
• In 60% of the selected schools not even a single meeting of
the members of VEC was held in year (M S University, Baroda covering Gujarat-Vadodara District).
•
Attendance of teachers
• All the teachers are in position in all the sample districts
(Dindori, Sidhi, Bhind, Seoni, Panna, Chhatarpur). (MPISSR,
Ujjain – covering Madhya Pradesh).
• 100% attendances of teachers was seen at 27 schools out of
49 sampled schools. (M.S. University, Baroda – covering
Gujarat)
• On the validation day, over 75% of the Head masters in
primary and 68% in upper primary were found to be present.
Over 87% of the Siksha Mitras were found to be present on
the evaluation day. (G.B. Pant Institute, Allahabad – covering
Uttar Pradesh).
• The teacher absenteeism noted due to visit to head quarters
or banks etc. (Kurukshetra University, Kur. – covering
Haryana)
• Habitual absentee teachers were noticed by the MI. (TISS,
Mumbai – covering Madhya Pradesh).
Students’ Attendance
• Maximum discrepancy in the recorded attendance and the
Head count (M S University, Baroda - covering Gujarat-Vadodara
corporation Vadodara District).
• Attendance of students from all the categories is generally 80
to 90%. (SNDT, Pune – covering Maharashtra).
• Student attendance rate in the sampled school in south west,
west and North West district was quite good. (Centre for the
Study of Developing Societies, Delhi – covering Delhi)
• Students attendance in all the sample districts (Gurgaon,
Kaithal, Mahindergarh, Panipat, Sonipat) was nearly 85 to 96
percent (Kurushetra University, Kur. covering Haryana)
Students’ Attendance
• 68.46% of the enrolled students were present on the
day of the visit. (Giri Institute, of Development
Studies, Lucknow - covering Uttar Pradesh)
• 75.56% children present in the class rooms with
respect to the enrolment strength (M.S. University,
Baroda – covering Gujarat)
Learning Achievement
• Average achievement level of students is fair. There is a scope
for enhancing quality. (SNDT, Pune – covering Maharashtra).
• Pass percentage in examination was 91.71% (Std. 1st to 4th).
(IIE, Pune – covering Maharashtra).
• The attendance, retention and achievement rates in the
sample schools are impressive. Grading system is not followed
by any of the six districts (Thiruvannamalai, Villupuram,
Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM, Bangalore covering Tamil Nadu).
MI feedback
1.Free Textbooks Distribution
Not for
all
subjects No
1 Info.
2
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Free Textbooks
distributed for all
subjects
1(a) Free Textbooks have been
distributed for all subjects and for
all classes and to all eligible
children in 17 States (Andhra
Pradesh,
Assam,
Bihar,
Chhattisgarh, Gujarat, Haryana,
Himachal
Pradesh,
Karnataka,
Madhya
Pradesh,
Maharashtra,
Meghalaya, Orissa, Tamil Nadu,
Tripura,
Uttar
Pradesh,
Uttarakhand, West Bengal) and 1
(UT) (Delhi)
1(b). Free Textbooks have been
not been distributed for all
subjects and for all classes and to
all eligible children in 1 State
(Mizoram)
1(c). No information given for 2
States (Rajasthan and Sikkim)
2. Teaching Learning Material
No Information
6
Not
using
TLM
1
14
Using TLM
2(a) Teachers are using TLM in
the classes in 14 States (Andhra
Pradesh, Bihar, Gujarat,
Haryana,
Karnataka,
Madhya
Pradesh, Maharashtra, Orissa,
Sikkim, Tamil Nadu, Tripura ,
Uttar Pradesh, Uttarakhand,
West Bengal)
2(b) Teachers are not using the
TLM in the classes in 5 States
(Assam, Chhattisgarh, Himachal
Pradesh, Mizoram, Rajasthan) and
1 UT (Delhi)
2(c) No information given for 1
State (Meghalaya)
20
3. Training on TLM Development
5
No
Information
7
No
Training
on TLM
9
Training
on TLM
3(a) Teachers received Training
on TLM Development in 9
States (Andhra Pradesh, Bihar,
Gujarat, Karnataka, Madhya
Pradesh, Maharashtra, Orissa,
Rajasthan, West Bengal)
3(b) Teacher did not receive
Training on TLM Development
in 6 States (Assam, Haryana,
Mizoram, Sikkim, Tamil Nadu,
Uttarakhand) and 1 UT (Delhi)
3(c) No information given for 5
States (Chhattisgarh, Himachal
Pradesh, Meghalaya, Tripura,
Uttar Pradesh)
21
4. School Grants
2
N. I.
5
Not on
Time
14
Received
School
Grants in
time
4(a) School Grants received
in time in 14 States (Assam,
Chhattisgarh,
Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Maharashtra, Mizoram, Orissa,
Rajasthan, Tamil Nadu, Uttar
Pradesh, West Bengal)
4(b) School Grants were not
received in time in 4 States
(Andhra
Pradesh,
Bihar,
Tripura, Uttarakhand) and 1
UT (Delhi)
4(c) No information given for
2 States (Meghalaya, Sikkim)
22
5. Utilization of School Grants
3
2
Not
Utilized
N. I.
16
Utilized
School
Grants
5(a) Utilized School grants in
16 States (Andhra Pradesh,
Assam, Bihar, Gujarat, Haryana,
Himachal Pradesh, Karnataka,
Madhya Pradesh, Mizoram,
Orissa, Rajasthan, Tamil Nadu,
Tripura, Uttar Pradesh,
Uttarakhand, West Bengal)
5(b) Not Utilized School grants
in 1 State (Maharashtra) and 1
UT (Delhi)
5(c) No information given for 3
States (Chhattisgarh,
Meghalaya, Sikkim)
23
6. Teacher’s Training
21
100% Teachers
Training
6(a) Teacher’s
Training
conducted in 20 States
(Andhra Pradesh, Assam,
Bihar, Chhattisgarh, Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Maharashtra, Meghalaya,
Mizoram, Orissa, Rajasthan,
Sikkim, Tamil Nadu, Tripura,
Uttar Pradesh, Uttarakhand,
West Bengal) and 1UT(Delhi)
24
7. Calendar for Training
12
9
N. I.
Training
Calendar
available
7(a) Calendar for Training
available in 11 States (Andhra
Pradesh, Bihar, Gujarat, Haryana,
Karnataka, Madhya Pradesh,
Maharashtra, Mizoram, Orissa,
Tripura, West Bengal) and 1 UT
(Delhi)
7(b) No information given for 9
States (Assam, Chhattisgarh,
Himachal Pradesh, Meghalaya,
Rajasthan, Sikkim, Tamil Nadu,
Uttar Pradesh, Uttarakhand)
25
8. BRC/CRCs providing academic
support
4
N. I.
17
Providing
Support
8(a) BRC/CRCs provided academic
support to the teachers in 16 States
(Andhra Pradesh, Assam, Bihar,
Chhattisgarh, Gujarat, Haryana,
Himachal Pradesh, Karnataka,
Madhya Pradesh, Maharashtra,
Orissa, Rajasthan, Tamil Nadu,
Tripura, Uttar Pradesh, West Bengal)
and 1 UT (Delhi)
8(b) BRC/CRCs not provided
academic support to the teachers
in nil State
8(c) No information given for 4
States (Meghalaya, Mizoram, Sikkim,
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Uttarakhand)
9. Quality of Civil Works
7
N. I.
14
Satisfactory
Quality
9(a). Quality of Civil Works
satisfactory in 13 States (Andhra
Pradesh, Assam, Bihar, Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh
Orissa,
Sikkim, Tamil Nadu, Uttar Pradesh,
West Bengal) and 1 UT (Delhi)
9(b) No information given for 7
States
(Chhattisgarh,
Maharashtra,
27
Meghalaya, Mizoram, Rajasthan,
10. VEC/SMCs constituted
21
100%
Constituted
10. VEC/SMCs constituted in 20
States (Andhra Pradesh, Assam,
Bihar, Chhattisgarh, Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Maharashtra, Meghalaya, Mizoram,
Orissa, Rajasthan, Sikkim, Tamil
Nadu, Tripura, Uttar Pradesh,
Uttarakhand, West Bengal) and 1
UT (Delhi)
28
11. VEC/SMCs contribution
5
N. I.
4
Not
Contributed
12
VEC
Contributing
11(a).
VEC/SMCs
contributing
towards improving the environment
of the schools in 12 States (Andhra
Pradesh, Bihar, Gujarat, Himachal
Pradesh, Karnataka, Madhya Pradesh,
Orissa, Sikkim, Tamil Nadu, Tripura,
Uttar Pradesh, Uttarakhand)
11(b). VEC/SMCs not contributing
towards improving the environment
of the schools in 3 States (Assam,
Chhattisgarh, West Bengal) and 1 UT
(Delhi)
11(c). No information given for 5
States (Haryana, Maharashtra,
Meghalaya, Mizoram, Rajasthan)
29
12. Educational Volunteer’s Training
(EGS/AIE)
4
N. I.
2 Not
Trained
15
EV’s Trained
12(a) Educational Volunteer’s trained
in the districts in 15 States (Andhra
Pradesh, Assam,
Bihar, Chhattisgarh, Gujarat, Himachal
Pradesh, Karnataka, Madhya Pradesh,
Maharashtra, Mizoram, Orissa,
Rajasthan, Uttar Pradesh,
Uttarakhand, West Bengal)
12(b) Educational Volunteer’s were
not trained in the districts in 2 States
(Sikkim and Tripura)
12(c) No information given for 3
States (Haryana, Meghalaya, Tamil
Nadu) and 1 UT (Delhi)
30
13. Educational Volunteer’s attendance
8
11
N. I.
Regular
2
Not
Regular
13(a). Educational Volunteer’s
regular in attendance in 8 States
(Andhra Pradesh, Bihar,
Chhattisgarh, Himachal Pradesh,
Madhya Pradesh, Orissa,
Rajasthan, Uttarakhand)
13(b). Educational Volunteer’s
not regular in attendance in 2
states (Sikkim, Tripura)
13(c). No information given for
10 States (Assam, Gujarat,
Haryana, Karnataka, Maharashtra,
Meghalaya, Mizoram, Tamil Nadu,
Uttar Pradesh, West Bengal) and
1 (UT) Delhi
31
14. CWSN Children provided with
aids and appliances
2
1
Not N.I.
Provided
18
Provided Aids &
Appliances
14(a) CWSN Children provided with
aids and appliance in 17 States
(Andhra Pradesh, Assam, Bihar,
Chhattisgarh, Gujarat, Haryana,
Himachal Pradesh, Karnataka,
Madhya Pradesh, Maharashtra,
Mizoram, Orissa, Rajasthan, Tamil
Nadu, Uttar Pradesh, Uttarakhand,
West Bengal) and 1 UT (Delhi)
14(b) CWSN Children not provided
with aids and appliance in 2 States
(Meghalaya, Tripura)
14(c) No information given for 1
State (Sikkim)
32
15. Counseling to parents of CWSN
children
11
8
Provided
Counseling
N. I.
2
No
Counseling
15(a) Parents of CWSN children
were given counseling in 8 states
(Andhra Pradesh, Bihar,
Karnataka, Maharashtra, Orissa,
Rajasthan, Uttar Pradesh, West
Bengal)
15(b) Parents of CWSN children
not given counseling in 1 State
(Tripura) and 1 UT (Delhi)
15 (c) No information given for 11
States
(Assam,
Chhattisgarh,
Gujarat,
Haryana,
Himachal
Pradesh,
Madhya
Pradesh,
Meghalaya, Mizoram, Sikkim, Tamil
Nadu, Uttarakhand)
33
16. Research Studies Conducted
Not 3
Conducted
18
Research
Studies
Conducted
16(a) Research Studies
conducted in 17 States (Andhra
Pradesh, Chhattisgarh, Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Maharashtra, Meghalaya, Orissa,
Rajasthan, Sikkim, Tamil Nadu,
Tripura, Uttar Pradesh,
Uttarakhand, West Bengal) and 1
UT (Delhi)
16(b) Research Studies not
conducted in 3 States (Assam,
34
17. DISE
21
100% Trained
in DISE
17. Training has been imparted to
the teachers for filling of data in the
Data Capture format in 20 States
(Andhra Pradesh, Assam, Bihar,
Chhattisgarh, Gujarat, Haryana,
Himachal Pradesh, Karnataka, Madhya
Pradesh, Maharashtra, Meghalaya,
Mizoram, Orissa, Rajasthan, Sikkim,
Tamil Nadu ,Uttar Pradesh,
Uttarakhand, West Bengal) and 1 UT
(Delhi)
35
18. Staffing
Inadequate
N. I.
1
2
18
Adequate Staffing
in SSA
18(a) Adequate number of staff
is available in 17 States (Andhra
Pradesh, Assam, Bihar, Gujarat,
Haryana, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Maharashtra,
Meghalaya,
Mizoram,Orissa,
Rajasthan,
Sikkim, Tripura, Uttar Pradesh,
West Bengal) and 1 UT (Delhi)
18(b) Adequate number of staff
is not available in 1 State
(Chhattisgarh)
18(c) No information given for 2
States (Tamil Nadu, Uttarakhand)
36
19. NPEGEL
9
11
N. I.
Gender
Sensitization
Material
available
1
Not available
19 (a) Gender Sensitized training
material is available in the model
cluster districts under NPEGEL in 9
States (Andhra Pradesh, Bihar,
Gujarat, Haryana, Madhya Pradesh,
Orissa, Rajasthan, Uttarakhand, West
Bengal)
19 (b) Gender Sensitized training
material is not available in the model
cluster districts under NPEGEL in 1
State (Tripura)
19 (c) No information given for 10
States (Assam, Chhattisgarh, Himachal
Pradesh, Karnataka, Maharashtra,
Meghalaya, Mizoram, Sikkim, Tamil
Nadu, Uttar Pradesh) and 1 UT (Delhi)
37
20. KGBV
12
8
N. I.
1
Not Available
KGBV
Facilities
Fully
Available
20(a) Facilities available like
furniture, bedding, meals in the
KGBV schools in 12 States (Andhra
Pradesh, Assam, Bihar,
Chhattisgarh, Himachal Pradesh,
Karnataka, Madhya Pradesh,
Orissa, Rajasthan, Uttar Pradesh,
Uttarakhand, West Bengal)
20 (b) Facilities not available like
furniture, bedding, meals in the
KGBV schools in 1 State (Tripura)
20(c ) No information given for 7
States
(Gujarat,
Haryana,
Maharashtra, Meghalaya, Mizoram,
Sikkim, Tamil Nadu) and 1 UT (Delhi)
38
Thanks
List of 41 MIs and Monitoring
reports are available at
www.ssa.nic.in
K.Girija shankar
09810956826/23379191-132
[email protected]
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