MOVE IN/OUT REPORT
Tenant Name: _________________________________________________________________________________
Building Name & Room Number: _________________________________________________________________
This form is designed to assist you in recording the condition of your rental unit upon moving in and moving out. For
each item, please circle the most appropriate answer, and then describe any problems as clearly as possible. Detailed
answers will prevent you from being charged for damages upon move out for which you were not responsible. Once
you have completed and signed your room inspection form, please submit it and any supporting documents or
pictures within seven (7) days. Inspection forms not returned within seven (7) days of move in shall be disregarded.
This form does not serve as a repair request. If something in your unit requires repair, please follow the repair and
maintenance request protocol. No work will be authorized from this form.
Move – in
Move – Out
1. Does the door to your unit properly close and latch?
YES
NO
YES
NO
2. Does the door to your hardware and keys operate properly?
YES
NO
YES
NO
3. Is the door free of damage, stickers, graffiti, etc.?
YES
NO
YES
NO
4. Is the unit identification on your door displayed properly?
YES
NO
YES
NO
If any of the above were answered “NO”, please describe the condition:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
5. Do the windows to your unit properly close and latch?
YES
NO
YES
NO
6. Are there screens on each window that opens?
YES
NO
YES
NO
7. Are the windows free of damage including cracked or broken glass?
YES
NO
YES
NO
8. Are the windows free of stickers, graffiti, etc.?
YES
NO
YES
NO
If any of the above were answered “NO”, please describe the condition:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
9. Is the smoke alarm free of damage and working properly?
YES
NO
YES
One North Pennsylvania Street, Suite 1200 | Indianapolis, IN 46204 | p 317-275.8950 | f 317.663.1056
richmondpropertygroup.com
NO
10. Do all of the electrical outlets work properly?
YES
NO
YES
NO
11. Do all of the lights and fixtures work properly?
YES
NO
YES
NO
12. If provided, do internet and cable function properly?
YES
NO
YES
NO
If any of the above were answered “NO”, please describe the condition:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
13. Is the ceiling free of damage, stains and graffiti?
YES
NO
YES
NO
14. Are the walls free of damage, stains and graffiti?
YES
NO
YES
NO
15. Is the flooring free of damage, stains and graffiti?
YES
NO
YES
NO
16. Are the heating and register covers free of damage?
YES
NO
YES
NO
17. Was your unit empty of furniture and belongings upon move in?
YES
NO
YES
NO
18. Was your unit reasonably clean upon move in?
YES
NO
YES
NO
If any of the above were answered “NO”, please describe the condition:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
19. Does the toilet flush properly?
YES
NO
YES
NO
20. Does the toilet run or leak?
YES
NO
YES
NO
21. Does the sink drain properly?
YES
NO
YES
NO
22. Does the sink drip or leak?
YES
NO
YES
NO
23. Is the bathroom free of any additional damages?
YES
NO
YES
NO
If any of the above were answered “NO”, please describe the condition:
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
2|RPG 2015
24. Please list any additional information about problems or existing damage to your unit:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Attach additional pages if needed.
Forwarding Address (Move out only):___________________________________________
___________________________________________
________________________________________________________________
___________________
Tenant Signature
Date
_________________________________________________________________
___________________
Property Manager
Date
OFFICIAL USE ONLY
Number of keys returned _____________
Note:___________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
3|RPG 2015