Minutes
Board Meeting
Date:
24 January 2017
Venue: Shute End
Present:
Jim Stockley (JS)
Tony Allen
Non-Executive Director (Chair)
Non-Executive Director (Finance)
In attendance:
UllaKarin Clark
Nick Durman
Connor Eldred-Earl
Nicola Strudley
Heather Wyper
Volunteer Coordinator
Development Officer
HW Champion (Young People)
Locality Manager
Minute taker
Guests:
Julie Stevens (JSt)
Better Care Fund Programme Manager
Apologies:
Nick Campbell-White
Mark Sharman
Executive Director (CAB)
Executive Director (Help & Care)
Action by
1.
Apologies, welcome and introductions - apologies as above
2.
3.
Minutes of the last meeting held on 29 Nov 2016 - agreed as a true record
Guest: Julie Stevens, Better Care Fund Programme Manager (designate)
JSt taking over BCF management from James Burgess. JSt not yet in post
but noted HW Wokingham's feedback as follows:
NS explained that overall HW Wokingham were keen to see:
 the impact, value and return on investment of the BCF projects
 service user involvement/consultation in future
TA outlined a number of specific areas of concern, notably:
 WISP meetings inaccessible to lay people due to use of jargon
 financial transparency & accountability questions e.g.
~ use of funds originally earmarked for Hospital at Home project
~ actual spend on Wokingham as opposed to West Berkshire
TA & NS also raised the issue of 'Step Up Step Down' being discontinued
(although JSt clarified that elements which had worked effectively
would be taken forward). NS reported that HW Wokingham's intelligence
suggested that the project had been limited by poor
execution/communication - discharge managers not aware.
NS suggested setting up a meeting between JSt & TA in May. TA
suggested widening it out as a one-day finance workshop to present &
discuss BCF plans for 2017/18, attended by relevant CCG & WBC finance
representatives together with Healthwatch and other interested parties.
4.
Community Research Projects
NS reported on launch event held in December - very well-received and
attended - and gave progress updates as follows:
a) Browns 'Voices in the Dark' forum - excellent written report received.
Copy passed to BHFT (response to be included in published report).
JS
b)
c)
d)
e)
f)
g)
CHMT1 Manager meeting with NS 1.3.17 to disucss
Healthy Living Project - easy read summary and video due 3 Feb 2017.
Chemo Bags - report due 31 Jan 2017
Finchampstead Women's Group - ND going to film Knit & Natter group.
Community worker been off sick so slightly delayed.
Macular Degeneration group - ND had just received 'excellent' report.
Parenting Special Children - Dads' comedy night had taken place,
attended by ND & ECC who gave positive feedback.
Wokingham In Need - portable building established next to Salvation
Army centre as homeless drop-in. (UKC reported that WIN founder
Sue Jackson was shortly to receive a civic award from WBC.)
h) Unlock Your Wellbeing - 4 workshops held. Report awaited.
Reports would be published one by one over the next few weeks/months.
Board members welcomed this positive initiative - keen to continue next
year, offering grants up to £500.
5.
CAMHS2 - NS reported on recent developments.
Sharp rise in CAMHS-related interactions in the last quarter (may reflect
increase in reporting due to Appyness launch). ND had produced report
(taken to HWB3 by NCW) outlining main issues. Parents want:
 roadmap of process
 to know where they are on the waiting list
 info/reassurance about risk classification - how is risk increase
managed?
 the option of choosing in which locality they receive service
(JSt commented that WBC social workers - the corporate 'parent' for
looked-after children - were experiencing same issues & frustrations)
After contacting BHFT with no response, NS then escalated to Sally
Murray, Berkshire West CCGs Childrens Services Commissioner. NS had
subsquently had meeting with Robert Williams (CAMHS Common Point of
Entry Manager) at the Old Forge.
 HW Wokingham would produce an information sheet for parents
outlining the CAMHS process.
Berkshire West CCGs 'Future In Mind' group publishing blazer pocketsized booklet for all secondary school children across borough giving
information about mental health and support available.
6.
More Arts update
Art 4 Health exhibition currently displayed at Shute End. MoreArts
project group to expand 'Art for the 4th Age' project (currently
displaying art at Wildacres care home). NS to attend meeting 8.2.17
7.
Appyness App - over 1,000 downloads to date.
NS reported that at her meeting at the University of Reading, Professor
Cathy Cresswell & Psychology Department had given their endorsement
for the app, and allayed the clinical efficacy concerns raised with HW
Wok by WBC. Very interested in usage profiles of the app and context in
which young people are using it (alone or in a group).
1
Community Mental Health Team
Child & Adolescent Mental Health Services
3
Health & Wellbeing Board
2
ND
8.
Shaping the future/commissioning strategies/ workplan
a) - JS & NS reported that it seemed likely that the current HW
Wokingham would be offered a 6-month extension to the contract
period. Official letter awaited.
b) External documents - NS had previously circulated the STP4 and the
HWB and CCG's strategy documents to inform the Board's planning.
c) Planning workshop - It was agreed that Board and staff (and any
volunteers who wished to attend) would meet for an HW 2017/18
planning workshop. NS to book venue & faciliator
9.
Finance - TA reminded NS to use allocated 2016/17 budget by year end.
NS chased up payment authorisation relating to urgent payment
11.
Any other business
All to note
NS
NS
JS & TA
a) Extra care (N.B. Board noted that there was no WBC commissioner
specifically covering Extra Care at present - unlikely to be resolved
until after the imminent restructuring exercise)
Cockayne Court - HW Wok had been assured that Cockayne Court was
excluded from local demolition plans: no imminent closure risk. HW
Wokingham was liaising with Optalis to secure direct confirmation
from WBC for anxious residents and staff.
b) Communications - NS outlined current arrangements for maintaining
website etc without a Comms Officer in post (DL had left & could not
be replaced while HW Wok's long-term contract position uncertain).
c) GP extended hours - UKC reported that volunteer Martin Bishop was
drawing up list of local surgeries' opening hours.
UKC
d) CCG public event - CCG had invited HW Wokingham to help with its
final public event before end of financial year. Facebook Live session.
e) Volunteer IDs - now being created by ND and printed by Colin Antink.
f) Youth engagement & volunteering - Staff reported on two potential
new young volunteers. It was agreed that ECC should meet with them
to discuss potential youth outreach & engagement activities/project.
ECC
Bracknell & Wokingham College was suggested as a venue for youth
engagement and promoting Appyness - ECC had a contact there.
12.
Dates of future meetings
Tue 28 Feb
informal Board catch up (by phone/in person)
Tue 28 March formal Board meeting and planning workshop
(venue and exact timings tbc)
NS
Agreed & signed: ...........................................................................Chairman
Date: ........................................
4
Sustainable Tranformation Plan - five-year NHS spending plan for a geographical area known as a 'footprint'.
The STP is developed by the NHS bodies and local authorities in that area, based on on local priorities, ways of
addressing NHS financial challenges, and better integration between health and social care services.