Vendor Registration
https://selfservice.evansville.in.gov/MSS/Vendors/Default.aspx
New vendors and those existing in the Vendor Maintenance program in Munis are able
to register for access to Vendor Self Service.
Vendors can register by clicking Registration on the VSS homepage.
Registration is a five step process. The program displays the number of steps in the
process on the right hand side of the screen. The current step is shown in bold type.
STEP 1:
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User ID:
The vendor must enter a unique ID that is used to log into VSS.
Password: The vendor must enter a password twice and include a password
hint.
CAPTCHA: The vendor must enter the numbers shown in the box. This is a
verification process called CAPTCHA (Completely Automated Public Turing Test
to Tell Computers and Humans Apart), which is used to protect the database
from attack.
Existing Vendors Only: Existing vendors must also enter their vendor ID and
their federal identification number or Social Security number. The City of
Evansville can provide the vendor with the vendor ID.
STEP 2: The vendor must provide general information, including an address, e-mail
address, Web site, and a federal identification number or Social Security number. NOTE
THAT ALL INFORMATION HERE SHOULD BE ENTERED IN CAPITAL LETTERS. If
the vendor selects the Send Remittances to the Above Name and Address check box,
the program uses the information that is entered on this screen as the mailing address
for the vendor in step 3. Step 2 also allows the vendor to indicate their discount terms
and their vendor type.
STEP 3: The vendor must provide the name, address, and other information where
remittance information is sent. If the Send Remittances to the Above Name and
Address check box on the Step 2 screen is selected, the program automatically
completes this screen, but you can change the information.
STEP 4: The vendor must provide contact information and indicate the preferred
methods of communication.
STEP 5: The vendor can verify the information. If any of the information is incorrect, the
vendor can click the Change hyperlink to change the information for that section.
If the information is correct, the vendor can click Register to complete the process.
The program automatically logs the vendor into Vendor Self Service once registration is
complete. The program displays a confirmation page which contains a link to the
vendor’s profile, as well as a link to the Attachments screen. The vendor can also
access their profile and upload attachments by clicking My Profile on the Navigation
Menu. The My Profile and Bids options are the only options available on the
Navigation Menu until an administrator grants the vendor permission to view the
other screens using the Munis Self Service Administration module.
The My Profile screen contains the general information the vendor entered during the
registration process. The vendor can update the information by clicking Change next to
the heading. The vendor can register for commodities by clicking Add at the bottom of
the screen next to Current Vendor Commodities. If the vendor is an existing vendor,
they may already be registered for some commodities.
The program displays the available commodities on the Vendor Commodities screen
ten at a time, although the vendor can click List All Commodities/Services to view all of
the commodities at once. The vendor can also search for commodities by entering
keywords or the first three digits of the commodity code. Once the vendor finds the
correct commodities, he or she can select the associated check box and then click Add.
The added commodities are listed at the bottom of the page. The vendor can click
Remove to remove a commodity, if necessary. Once the vendor selects all of the
necessary commodities, he or she can click Finished. The commodities are now a part
of the vendor’s profile under Current Vendor Commodities.
When a vendor is viewing their profile, the Attachments option is available on the
Navigation Menu. The Attachments screen allows the vendor to attach documents, such
as pricing sheets, to their profile.