For Office Use Only
SAF
SURUHANJAYA TINGGI NEGARA BRUNEI DARUSSALAM
HIGH COMMISSION OF BRUNEI DARUSSALAM
(STUDENTS UNIT)
35 – 43 Norfolk Square
London W2 1RX
Date Received Form (Office Use only)
SHIPMENT APPLICATION FORM
INSTRUCTIONS:
1.
2.
3.
4.
5.
6.
A.
Shipment Application Form must be submitted at SIX WEEKS OR ONE AND HALF (1.5) MONTH prior collection date and email
to [email protected]
All shipment is granted for the scholarship award session only and any delay or postponement will not be attended. Please take note
that with reference to the Ministry of Education circular, Ref: KPE/UB/S13(DASAR)/J1(52) dated 6 October 2010,
KPE/UB/S13(DASAR)/J1(64) dated 16 November 2010 and KPE/UB/S13(DASAR)/J2(32), dated 10 October 2011, it is confirmed that
shipment allowance is allocated for each scholarship award. However, backdated shipment claim is NOT PERMISSIBLE.
All boxes must be labeled clearly with full name and complete address in Brunei.
All boxes must be itemized by stating contents for easy reference.
To avoid unnecessary circumstances, the collection of boxes MUST be done at least 10 days BEFORE the date of returning to
Brunei Darussalam. The Brunei Students Units will not be responsible for the boxes which are not collected on time.
Please refer below tips for shipment packing as guideline (Submit the Application Form, SAF without the Guideline pages).
STUDENT PARTICULARS
BSU Number
Full Name
Place of Study/ University
Programme Title
Sponsorship Start Date
Sponsorship End Date
Expected Date of Graduation
Please attach the supporting documents from the University
Complete Address in UK
Contact Numbers in UK
Post Code
Home:
Mobile:
Email :
Expected date of Return to Brunei
B.
SHIPMENT DETAILS
Shipment Allowances
Single
(40 ft3 / 1.13 m3)
(60 ft3 / 1.79 m3)
With Spouse
(please tick one only)
Volume Shipped
_______m3
or
_______ft3
_______m3
or
_______ft3
Please contact the shipment agent, if you require packing boxes.
C.
COLLECTION DETAILS
(to be collected at least ONE WEEK BEFORE the date students returning to Brunei Darussalam).
Approximate Date of Collection
Note: Student must discuss with the shipping agent, the DATE
of boxes
 Collection of boxes is scheduled ONLY Monday to Friday
 No collection on PUBLIC HOLIDAY
and TIME for the Collection of the boxes.
D.
DESTINATION DETAILS
Complete Address in
Post Code
Brunei Darussalam
Contact Number in Brunei
E.
Home:
Mobile:
DECLARATION
I hereby declare that the information I have provided in this application form is TRUE and the documents attached are mine.
Date of Submission of this form to UPP:
Signature :
Authorized By
(for Director of Studies)
Signature:
Date:
FOR BRUNEI STUDENTS UNIT OFFICE USE ONLY
Shipping Company
©May 2017 Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
Date Fax/Email
Confirmation date received from
Shipping Company
 0207 402 0045

[email protected]
www.upp.org.uk
IMPORTANT NOTE:
THIS FORM IS ONLY TO BE FILLED AFTER THE ITEMS/BOXES HAVE ARRIVED AND DELIVERED TO THE
STUDENT’S ADDRESS IN BRUNEI
SCF
For Office Use Only
SURUHANJAYA TINGGI NEGARA BRUNEI DARUSSALAM
HIGH COMMISSION OF BRUNEI DARUSSALAM
Date Received Form (Office Use
only)
(STUDENTS UNIT)
35 – 43 Norfolk Square
London W2 1RX
SHIPMENT CONFIRMATION FORM
INSTRUCTIONS:
1.
Starting August 2016, ALL STUDENTS whose shipment are arranged by Brunei Students Unit, MUST CONFIRM that you have received your personal items shipped from the UK or
Republic of Ireland by the Shipping company designated to deliver your shipment.
Please complete Part B of this SCF form by writing your signature, date and time on the day the shipped items are received.
This is done in order to make sure that your shipment has been delivered safely, in good conditions and also allow Brunei Students Unit to proceed with the payment to the agent.
Failing to submit this SCF form will delay the payment to the shipping companies.
Alternatively if the shipment is received by a representative, (Eg. Parents/brothers/sisters/guardian) please complete Part C of this SCF form
Your cooperation is greatly appreciated.
2.
3.
4.
5.
F.
STUDENT PARTICULARS
BSU Number
Full Name
Place of Study/ University
Course
Shipment Agent
Date email to Agent
Type of Scholarship
Date of Collection
Date form received
Course Commence
Course Ends
Date Return to Brunei
Email :
Please complete section B or C accordingly. Only fill Section C if the student is NOT at home during the delivery of items
(B) Student Confirmation - Items (Shipment)
(C)
Received In Brunei Darussalam
Representative Confirmation - Items
(Shipment) Received In Brunei Darussalam
Name of the student:
Name of the student:
Address in Brunei:
Address in Brunei:
Name of representative:
Relationship with the student:
(parent/sister/brother)
Date received:
Date received:
Time :
Time :
Contact Number
Home:
Mobile:
Contact Number
Home:
Mobile:
in Brunei
in Brunei
DECLARATION (by the receiver i.e student)
I hereby declare that details above are correct. I can confirm that I have
received all items shipped from the UK or Republic of Ireland by the
Shipping Company on the date stated in Section B.
DECLARATION (by the receiver, ie. Representative)
I hereby declare that details above are correct. I can confirm that I have
received all items shipped from the UK or Republic of Ireland by the Shipping
Company on the date stated in Section C.
Signature:
Signature:
Date of submission of this form to agent:
Date of submission of this form to agent:
(Note: Agent MUST COLLECT this form from the representative and give to agent in UK)
FOR BRUNEI STUDENTS UNIT OFFICE USE ONLY
(Note: Agent MUST COLLECT this form from the student and give to agent in UK)
Authorized By
(for Director of Studies)
Signature:
Date:
Shipping Company
Invoice No
Date
Bill of Lading
Date
©May 2017, Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
 0207 402 0045
 [email protected]
www.upp.org.uk
TIMELINE FOR SHIPMENT
SHIPMENT PROCESSES
TIMELINE
START
1
3
 UPP received Form & record into UPP database.
 Application Form (SCF) verified for processing by Welfare Officer (WO)
 Shipment Application Form (SAF) sends to Shipping Company for processing the request and cc. to student’s email address
1 week
 UPP complete Section A of Shipment Confirmation Form (SCF)
 Email both forms : (i) Shipment Application Form (SAF) and (ii) “Shipment Confirmation Form (SCF)” to the Shipping Agent
in the UK and ccd to the student
In the UK/Ireland
2
Student sends SAF to UPP via email at [email protected]
2 weeks
4





Shipping Agent in UK received SAF and SCF form
Shipment Company in UK will email the Shipment List Form for the students to fill in.
Student communicates directly with the assigned company to discuss further on the date of collection and number of boxes.
Students who require boxes can also request from the company on their own expenses.
Students do the necessary packing and labeling of boxes (See the tips for packing & labeling)
Student email the Company Shipping in UK, the List Form to the Company AT LEAST 11 DAYS BEFORE THE
COLLECTION DATE (Note: the company needs to make prior transportation arrangement for boxes.
 Collection of boxes is scheduled ONLY Monday to Friday.
 No collection on PUBLIC HOLIDAY or Weekend (Sunday/Saturday)

The Boxes to be collected by the Shipping Company in the UK AT LEAST 10 DAYS BEFORE THE DEPARTURE to Brunei
UPP will not be responsible for the boxes which are not collected on time.
The student needs to be available on the collection day.
Shipping agent in UK arrange Items to be sent to Brunei Darussalam




7
 The Shipping Agent in Brunei Darussalam receive the items/boxes
 The Shipping Agent in Brunei contact the student and ready for the items/boxes to be sent to the student’s house/address
(in Brunei) given in the SAF form
8
9
10
11
 Student receive he items/boxes from the Shipping agent in Brunei
 Student sign and confirm in the SCF form (Shipment Confirmation Form) that the items/boxes are sent/received in good
condition. (signed by the student in Section B of the SCF. However, if the student is not available at home during the
delivery of the items/boxes, the representatives such as parents or siblings present can sign on his/her behalf when the
agent send the items/boxes. The representative can fill/sign the Section C of the SAF. This SCF MUST be given back to
the agent after the boxes/items are delivered to your address.
 Shipping Agent in Brunei issues the following documents:
(i) Bill of Lading
(ii) SCF (signed by either the student or representative)
 Shipping Agent in Brunei send the documentations by post the Shipping Agent in the UK
8 weeks
In Brunei
6
2-3 weeks
 Shipping Agent in the UK send the following documents to UPP for the Shipment Payment processes: (i) Invoice (ii) Bill of
Lading (iii) Packing List (iv) SCF which is already signed/confirmed by the student/representative during the
delivery (IMPORTANT: SCF needs to be signed/confirmed by the student/representative- otherwise no
payment will be processed.
made the Shipping Agents).
 UPP received all the documentations such as (i) Bill of Lading (ii) Invoice (iii) Packing List (iv) SCF (signed by
students/representative during the delivery of items/boxes in Brunei).
 Invoice payments and Documentations verifiy by Welfare Officer before going to Finance Section UPP (prepare PV) /High
Com process the payment to the Shipping agent in UK
2-3 weeks
In the UK
5
ENDS
©May 2017, Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
 0207 402 0045
 [email protected]
www.upp.org.uk
TIPS FOR SHIPMENT PACKING
1.

2.


3.
USE DOUBLE WALL CARTONS
Use only double wall cartons whenever
possible. The cartons can be purchased
from local bar remover (British Association
of Removers) or any shipment agents.
FRAGILE ITEMS
Line the inside of the carton with bubble
wrap.
Wrap the fragile items individually each
piece.
PACK CARTONS TO MAXIMUM
CAPACITY

Always pack cartons to their maximum
capacity as cartons that are not full may
collapse or split during transit.

Do not leave remaining space in the
cartons, use a filler such as screwed up
newspaper so that the carton lid meets
resistance from the carton contents.
4.




5.


6.


USE APPROPRIATE CARTONS TO PACK
THE ITEMS
Use book cartons (mod 10’) - for books
Use medium size carton (mod 20') – for
mixture of clothes and books
Use linen carton (mod 30’) – for clothes
Maximum weight per carton – 30 kilos
SEAL CARTON EDGES
Ensure cartons are sealed with heavy duty
tape around the edges and centre for
security and help maintain the cartons
rigidity during shipment.
It is important that the cartons are packed
properly to ensure they arrive in good
condition.
LABELING OF BOXES
Use Stickers to label the boxes which
include the following:
(i) FULL NAME
(ii) BSU NO.
(iii) FULL ADDRESS IN BRUNEI
(iv) CONTACT NO. IN UK/BRUNEI
Put NOMBOR on the boxes
BOX NO. __________




©May 2017, Brunei Students Unit, 35-43 Norfolk Square London W2 1RX
STICKERS
NAME: _______
BSU NO.
FULL ADDRESS IN BRUNEI
CONTACT NO. IN UK & BRUNEI
 0207 402 0045
 [email protected]
www.upp.org.uk