Screen Name: IPMD
Screen Use: The IPMD screen is
IPMD Screen Description:
used to enter information about a
Foster Care Certification
provider, such as renewals and
Update Screen
new certifications.
Scenario: As a certifier, you have received the provider
application and a provider number has been assigned through the
IPMD screen; now you must open a new certification for the
provider.
This section of the IIS screens training will
teach you how to access the IPMD screen
to open a new certification.
IPMD,P14535,fb,new
Open a blank DHR screen,
Type IPMD,provider
number,fb,new and then
press Enter.
The Foster Care Certification Update
screen is displayed.
071506
Press the Tab key to the
Cert Dates: Begin field,
Type the date.
The date entered in this field should be the
date Central Office approves the Consent
for Criminal Records & Fingerprint Check
(1011F).
071507
Press the Tab key to the
Cert Dates: End field, Type
the date.
The end date is one day
prior to the year end.
a
The curser will move to
Cert Term field, Type ‘a’ for
annual or ‘p’ for provisional.
02
The curser will move to the
Capacity field, Type the
maximum number of
children to be in the home.
f
Press the Tab key to the
Pher Sex field, Type the
preferred sex of children to
be in the home.
The Pref Sex code options are: M for male,
F for female and E for either.
00yr
The curser will move to the
Pref Age: Min field, Type the
minimum age of children
allowed in the home.
18yr
The curser will move to the
Pref Age: Max field, Type the
maximum age of children
allowed in the home.
y
The curser will move to the
Contract Present field, Type
‘y’ for yes.
r
The curser will move
to the Cert Usage
field, Type ‘r’.
Certification Usage codes:
P = Foster Home Certificate (private agency use)
R = Regular Foster Home Certificate
S = Special Foster Home Certificate
A = Foster Home Certificate (adoptive use)
O = Other Foster Home Certificate (Indian home)
Data entry for the Schools field is not
mandatory. However, you may choose to list
the schools the child may attend while in
care at the foster home.
See individual division school code sheet.
Each school within a division area are
assigned a 3 digit code.
Your next data entry will be in the Cert Action
field. You must choose the appropriate code
for this field. The next slide will display a list
of Cert Action field codes and the definition of
each code. You may also find the codes
listed on form CF 332F.
Certification/Approval Actions
II Initial Certificate
RC Certificate Revised
RI Renewal Certificate Issued
RE Certificate Reopened
RS Certificate Reinstated following
suspension/revocation
IC Investigation of Complaint
HR Administrative Appeal Hearing
Requested
RW Renewal Withdrawn
RD Renewal Denied
CR Closed by Revocation
CV Closed Voluntarily
CE Closed Expired
CA Closed/New Address
CL Closed by Agency Request
AD Application Denied
Certification Action Findings
IC In Compliance With Rules and/or
Standards
OC Out of Compliance With Rules
and/or Standards
CA Child Abuse
CI Complaint Invalid, unsubstantiated
CN Child Neglect
CO Consultation Only
Certification Action Results
NA No Action Taken
CD Corrected During Visit
CP Corrective Action Plan in Place
AU DHS Action Upheld
AO DHS Action Overruled
CR Certificate Revocation in Process
RW Request for Hearing Withdrawn
CS Certificate Suspended
ii
Press the Tab key to the
Cert Action field, Type ‘ii’
for initial certification.
The curser will move to
the Date field, Type the
date certification began.
071606
Data entry in the remaining
fields is not mandatory.
If the provider has requested a payee
designation, you must type ‘Y’ for yes in
the Need To Update Check Or Payee
Designations field.
If the provider has requested a specific place for
where the check is to be mailed, you must type a
code in the Check Designation Field. The codes
are:
FA Foster Home Address
FM Foster Home Mailing Address
If the provider has requested that the check be
payable to a specific person, you must type a
code in the Payee Designation Field. The codes
are:
N Provider Name 1
C Provider Name 2
J Joint
Press Enter
to save.
When all data entries have been completed in
the IPMD screen, press the Pause Break key.
A blank DHR screen will appear so that you
can complete work for other screens.
Quick Review!
 The IPMD is the foster care certification update screen.
T or F
 The date entered in the Cert Date field should not be the date Central
Office approves the Consent for Criminal Records & Fingerprint Check.
T or F
 Data entry in the Schools field is mandatory.
T or F
 If the provider has requested a specific place for where the check is to
be mailed, you must type a code in the Check Designation Field.
T or F
See the next slide for the answers.
Check Your Answers
The IPMD is the foster care certification update screen.
TRUE.
The date entered in the Cert Date field should not be the date Central
Office approves the Consent for Criminal Records & Fingerprint Check.
FALSE. The date should be the date Central office approves . . .
Data entry in the Schools field is mandatory.
FALSE. Data entry is not required in the Schools field.
If the provider has requested a specific place for where the check is to
be mailed, you must type a code in the Check Designation Field.
TRUE.
Congratulations!
YOU have successfully
completed the DHS IIS
Data Entry Screens
Training.
Special thanks to Christina Latham-Brown
and Leslie Burr in the CAF Training Unit,
and all the branches who participated in
creating the IIS Data Entry Screens
Training.
QUESTIONS?
Contact Service Desk
Click the ‘X’ to close
and return to the
Main Menu
Created By:
Training & Development Specialists:
Jenene Hinson
Cheryl Hamilton-Jefferson
Program System Support Unit
2850 Broadway St NE
Salem, OR 97303