2015 Summer Event Coordinator Application
Job Summary
Thank you for your interest in the Residence Hall Association Summer Event Coordinator
Position. The two Summer Event Coordinators are critical for the continued success and
operation of the Residence Hall Association throughout the summer months. Through an
application and interview process the two Summer Event Coordinators will be selected to
serve for the summer of 2015.
Dates of Employment: May 15-August 31
Available Positions: There are two Summer Event Coordinator positions available, and both
hires will work together to fulfill the job duties as listed in this application.
Compensation: Each Summer Assistant will be compensated with a $2,000.00 taxable
stipend—stipends are pro-rated and will be distributed in bi-weekly paychecks during the time
or employment. Both positions will also be offered a summer room credit if they would like to
stay on campus during the summer housing cycle.
Job Description: Summer Event Coordinators will work together to organize RHA’s signature
kick off event. The Annual Tiki Luau is expected to have upwards of 7,000 students in
attendance and has been recognized as one of the best welcome events for several years.
The Summer Event Coordinators will be in charge of working together to plan all aspects of this
event as well as other Welcome Week recruitment such as, Welcome Zone and promotional
items.
Summer Event Coordinators Duties and Expectations
I. Coordinate all efforts pertaining to the annual RHA Tropical Tiki Luau event.
i. Logistics (equipment, tables, chair, location, setup, take down, etc.)
ii. Advertising & Promotion (t-shirts, fliers, Facebook, Welcome Zone, etc.)
iii. Entertainment
iv. Vendors/Sponsorship/Donations
v. Food
vi. RHA Promotion and Community Council Recruitment
vii. Staff and Volunteer Efforts
viii. Evaluation
ix. Budget
II. Coordinate all fundraising efforts for the Tropical Tiki Luau event.
i. Research and establish foundations for supplementary fundraising efforts.
III. Coordinate all promotions, advertisements, and recruitment for the Tropical Tiki Luau
event with approval from the Director of Marketing.
i. Prepare the Tropical Tiki Luau promotion for the welcome bags.
ii. Create advertisements for the Tropical Tiki Luau.
iii. Design and order t-shirts for the Tropical Tiki Luau.
2014 Summer Event Coordinator Application
iv. Design and purchase promotional items related to the Tropical Tiki Luau and Fall
Welcome recruitment efforts.
Positional Requirements and Expectations
The requirements of either Summer Assistant position are as follows:
 Candidates must have a 2.5 cumulative grade point average during the time of
employment.
 Candidates must either be enrolled in classes for Fall 2015 or Summer 2015 at Arizona
State University.
 Candidates must not hold full-time employment with another employer.
 Candidates must be able to perform their duties from the Tempe Campus.
 Candidates who will be employed by the Residence Hall Association for the 20152016 Academic year will need to make special arrangements with the Executive
Director and Director of Leadership Development regarding attendance for Fall Staff
Training.
The expectations of either Summer Assistant are as follows:
 Work 15-20 hours/week from May 15th -June 30th.
 Work 25-30 hours/week from July 1st-August 31st .
 Maintain records of hours worked, phone calls, and emails.
 Complete and submit weekly reports to the RHA Executive Director.
 Attend Monthly RHA Executive Board chats throughout the summer.
 Attend appropriate sections of RHA Fall Staff Training.
 Maintain constant communication with the RHA Executive Board members.
 Attend meetings set by the Executive Director .
 Create a transitional binder on the work completed throughout the summer.
Application Process and Important Dates
All material must be submitted by 11:59 PM MST- May 7th by email to
[email protected]. It is recommended that you submit all materials prior to the
deadline to avoid technological errors. All files must be submitted as a PDF using the following
file name format:
First Name Last Name 2015 Summer Coordinator Application.pdf
Important Dates
May 7th - Applications due
May 8th - Notification of application results and interviews scheduled
May 11th - 13th - Interviews held
May 14th - Applicants informed of the results of interviews
May 15th - August 31st - Term of Employment
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Application Cover Sheet
Please complete all fields in the form below. Failure to do so may remove your form the
candidate pool.
Personal Information
Name:
Telephone:
Academic Information
Class Standing:
Majors:
Residential Information
Semesters Lived on Campus:
ASU ID:
Email:
Cumulative GPA:
Graduation Date:
Living on Campus next Semester?
Interview Scheduling
If you are selected to move past the initial applicant round, you will be required to attend an
in-person interview for the position. Interviews will be held from May 11th to 13th between the
hours of 9:00am and 9:00pm. Please outline your availability below.
Instructions: Please select all time slots for which you are available by marking with an “x”.
While not a finite time, please allow approximately one half-hour for the interviewing process.
Monday Tuesday Wednesday
May 11th May 12th
May 13th
9:00-9:30a
9:30-10:00a
10:00-10:30a
10:30-11:00a
11:00-11:30a
11:30a-12:00p
12:00-12:30p
12:30-1:00p
1:00-1:30p
1:30-2:00p
2:00-2:30p
2:30-3:00p
3:00-3:30p
3:30-4:00p
4:00-4:30p
4:30-5:00p
5:00-5:30p
5:30-6:00p
6:00-6:30p
6:30-7:00p
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7:00-7:30p
7:30-8:00p
8:00-8:30p
8:30-9:00p
All Interviews will be held in the Residence Hall Association Office (San Pablo 139).
Positional Qualifications, Plans, and Goals
Please respond to each of the following questions and prompts. Essays can be completed
under each question or attached separately. Please note that not all applicants will receive
an interview and that the chance of an interview is dependent upon the success and
completion of this application.
Note: There is no word count limit or requirement. Please answer questions with an appropriate
balance of concision and thoroughness.
1. What familiarity do you have with the Residence Hall Association, Residential Life, or
other student organizations?
2. How do you plan to keep yourself accountable throughout the summer and keep the
Residence Hall Association Executive Board informed?
3. What are your time commitments this summer? Will you be away from Arizona at any
point this summer?
4. How familiar are you with the RHA Tiki Luau? Based on this familiarity what do you think
the event’s strengths and weaknesses are?
5. What experience do you have with implementing a large-scale event? Please include
any experience with contracts, financial forms, crowd management, event layout, and
obtaining sponsorships or donations you may have.
6. What experience do you have with advertising and creating promotional items? Please
include your level of proficiency with design programs.
Application Check-list
Please review your application before submission and ensure that all the items listed below are
included. Any application which does not include all of these items will not be reviewed.
 Application Cover Sheet
 Interview Scheduling
 Essay Question Responses
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