Post Details
Last Updated:
27/May/2016
Faculty/Administrative/Service
Department
Equality and Diversity Department
Job Title
Data Analyst (0.6 FTE)
Job Family
Professional Services
Responsible to
Equality and Diversity Adviser (Charters Coordinator)
Responsible for (Staff)
None
Job Level
3
Job Purpose Statement
To Support the delivery of the University’s Equality and Diversity agenda, through creating and
maintaining data systems, obtaining, collating and analysing data, producing statistics and written
reports.
Key Responsibilities
1. To interrogate and manipulate existing statistical data sources to obtain baseline data. To
analyse data and produce statistics and written reports.
2. To assist in the provision of data monitoring and analysis functions to ensure that the university
fulfils its statutory obligations under relevant legislation, including the Equality Act 2010.
3. Working alongside Equality and Diversity Team colleagues to support the development of
papers and policies that are evidenced based. This will include writing briefing notes, reports
and attending relevant meetings.
4. To provide the Equality and Diversity Charter Coordinator with timely and accurate data and
help to collate benchmarking data in support of all university charter work.
5. To undertake these duties in accordance with the university’s Equality and Diversity Policy and
to positively promote equality and diversity.
6. To undertake any other duties commensurate with the grade of the post, as required.
N.B. The above list is not exhaustive.
All staff are expected to:

Positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the
University of Surrey Equal Opportunities Policy.

Work to achieve the aims of our Environmental Policy and promote awareness to colleagues and students.


Follow University/departmental policies and working practices in ensuring that no breaches of information security result
from their actions.
Ensure they are aware of and abide by all relevant University Regulations and Policies relevant to the role.

Undertake such other duties within the scope of the post as may be requested by your Manager.

Work supportively with colleagues, operating in a collegiate manner at all times.
Help maintain a safe working environment by:

Attending training in Health and Safety requirements as necessary, both on appointment and as changes in duties and
techniques demand.

Following local codes of safe working practices and the University of Surrey Health and Safety Policy.
Elements of the Role
Planning and Organising
 The post holder will operate with minimum day-to-day supervision with regards to the day-to-day
planning, organising and performance (to an agreed quality standard and specification) of a
range of tasks. They will have the latitude within their daily/weekly work routine to organise and
prioritise their own work, to ensure that key deadlines and objectives are met. This will include
successfully managing any conflicting demands, possessing an awareness of the options
available and being able to make effective and appropriate decisions, referring only to their line
manager where appropriate.
Problem Solving and Decision Making
 On a day-to-day basis, appropriate courses of action will often be a matter of choice, influenced
by prior exposure and through reference to the E&D team.
Continuous Improvement
 The post holder is expected to take a pro-active approach, monitoring feedback and
suggesting and implementing minor improvements in working methods under the guidance of
their line manager.
 The post holder will be expected to remain up to date with equality and diversity legislation and
will be expected to attend seminars, conferences and training courses.
Accountability
 The post holder represents the E&D team and is expected to create an excellent first impression.
The post holder must be a confident communicator in dealing with a wide range of internal and
external customers.
Dimensions of the role
 The post holder will deal with staff across the University - requiring them to take responsibility for
acquiring a good working knowledge of University structures and key contacts, University policies
and processes applicable to staff and students, as well as key external organisations.
Supplementary Information.
 The role impacts upon the reputation of the University as a whole, in terms of it being perceived
as an inclusive institution that values equality of opportunity.
Person Specification
Qualifications and Professional Memberships
A qualification or relevant experience in research methodologies and quantitative and
qualitative data analysis.
E
Relevant IT qualifications/ training course completion.
D
Technical Competencies (Experience and Knowledge) This section contains the
Essential/
Desirable
Level
1-3
Experience of undertaking research activities, obtaining, collating and
analysing statistical and qualitative data and related information and
producing statistics and written reports.
E
2
Experience in participating and advising at meetings, regarding data
monitoring and analysis functions.
E
2
Experience in the use of management information record systems.
D
2
Experience in the provision of advice and support regarding equality and
diversity data related matters.
D
2
Must demonstrate a commitment to equality and diversity.
E
2
Advanced Excel skills, including the construction and use of pivot tables, to
produce accurate and well-presented quantitative data.
E
2
The ability to work on own initiative and manage own workload.
E
2
level of competency required to carry out the role (please refer to the Competency
Framework for clarification where needed and the Job Matching Guidance).
Skills and Knowledge
The ability to work as part of a team and between teams and divisions.
E
2
Excellent organisational skills and the ability to meet deadlines.
E
2
Highly developed analytical and problem-solving skills.
E
2
Highly developed interpersonal and communication skills with the ability to
communicate effectively, both verbally and in writing, with individuals at all
levels, from a range of different groups/backgrounds.
E
2
High standards of literacy and numeracy and the ability to write reports
and produce statistical data to a high standard.
E
2
The ability to understand the sensitive nature of the work and maintain
confidentiality.
E
2
A knowledge and/or understanding of equality and diversity issues and/or
legislation.
D
2
Special Requirements:
Knowledge of the Equality, Diversity and Inclusion agenda.
Core Competencies This section contains the level of competency required to carry out this role.
(Please refer to the competency framework for clarification where needed). n/a (not applicable) should be
placed, where the competency is not a requirement of the grade.
Essential/
Desirable
D
Level
1-3
Communication
2
Adaptability / Flexibility
2
Customer/Client service and support
2
Planning and Organising
2
Continuous Improvement
2
Problem Solving and Decision Making Skills
2
Managing and Developing Performance
n/a
Creative and Analytical Thinking
2
Influencing, Persuasion and Negotiation Skills
2
Strategic Thinking & Leadership
n/a
This Job Purpose reflects the core activities of the post. As the Department/Faculty and the post holder develop, there will
inevitably be some changes to the duties for which the post is responsible, and possibly to the emphasis of the post itself. The
University expects that the post holder will recognise this and will adopt a flexible approach to work. This could include
undertaking relevant training where necessary.
Should significant changes to the Job Purpose become necessary, the post holder will be consulted and the changes
reflected in a revised Job Purpose.
Organisational/Departmental Information & Key Relationships
Background Information
The E&D team are at the forefront of delivering KPI’s of the EDI Strategy 2015-17. This role is
essential in supporting the team to deliver these KPI’s in a timely manner and to look ahead to
develop the future strategy.
Department Structure Chart
Head of Equality,
Diversity and Inclusion
Equality and Diversity
Adviser (Charters
Coordinator)
Equality and Diversity
Adviser (Strategy)
Equality and Diversity
Administrator
Data Analyst
Relationships
Internal
 The post holder will have interactions across the University, including Strategic Planning, HR
Department, Student Data (Registry) and academic colleagues
External
 This post will involve liaising with Equality and Diversity colleagues from other HEIs