GET NOTICED
MAXIMISE
YOUR ONLINE RESEARCH PROFILE
Making your research Open Access
What you need to know to be an
SGDP Building
‘open researcher’!
Seminar Rooms A+B
10:00-12:30 on 8 September 2016
Content…
 Open Access – what is it, why me, why now?
 Open Access policies – King’s, HEFCE and funders
 How to comply!
 Depositing on Pure – and the King’s Research Portal
 Pure/Research Portal plus ResearchGate
 h-index?
 Research Support team – help is always available…!
 AOB – questions and concerns
Open Access is –
…usually used to mean the worldwide movement to make
scholarly publications available online to everyone
regardless of their ability to pay for access.
Publications can include articles in academic journals
(whether peer-reviewed or not), conference papers,
theses, book chapters or monographs. And data too.
It’s about making research results transparent and
available to build on.
Source: https://www.vitae.ac.uk/doing-research/open-research-and-open-researchers/what-is-open-research
Two routes … GREEN or GOLD
“GOLD” Open Access
= paid for (Article Processing Charge)
= immediate access on publication – publisher’s website
= required by funders (usually)
“GREEN” Open Access (aka self-archiving)
= free of charge
= deposit in institutional or subject repository
= ‘Author’s accepted manuscript’ version
= subject to publisher’s embargo
Not mutually exclusive – you may often need to consider both.
Why make my work Open Access?
 Wider visibility of your research (bigger audience) – also skills/expertise
 Increased collaboration opportunities, across-discipline
 Greater impact – new and different ways
 Higher potential for citation
 Quicker/easier to discover and access – your publications and data
New perspective on researcher behaviour (global citizenship, collaborative relationships and
public engagement)
New ways of doing research and collaborating, emerging technologies – means being at forefront
and you have the facility to create your own online profile
Pure
 King’s Research Information System
 Incorporates an institutional repository
 Brings together College information
 Back-end, read-write, for King’s people only
 https://kclpure.kcl.ac.uk/admin
The Research Portal
 Showcases King’s research to the world
 Provides access to publication records
 Indexed by Google and other search engines
 Front-end, read only, for everyone
 https://kclpure.kcl.ac.uk/portal/
Why talk about Open Access now?
Government and funders are now mandating
Open Access…
…and researchers need to be able to make
informed choices about where they publish
(HEFCE = Higher Education Funding Council for England)
King’s Policy
 Researchers asked to create bibliographic records in Pure for
all research outputs they have authored, so there is a
comprehensive institutional record of research activity
 Researchers deposit in Pure the ‘author accepted manuscript’
version of the full-text for all peer reviewed journal articles
and conference papers.
This should be done where permitted by the publisher’s self-archiving
policy, paying regard to any embargo period, as soon as possible after the
date of publication or sooner if required to comply with timescales
mandated by the policies of external funders or government.
Source: http://www.kcl.ac.uk/governancezone/Assets/Research/Research-Publications-Policy.pdf
HEFCE Policy and REF2021
 Introduced an Open Access requirement for research
outputs to be eligible for submission to the next REF2021
 Applies to journal articles and conference proceedings with
an ISSN accepted for publication
 Came into effect from 1st April 2016
 Does not apply to books, monographs, or other types of
publication – though these would also be viewed positively
HEFCE Policy – how to comply!
(and be eligible for REF2021 – for free, via the Green route)
I.
Authors are advised to act upon acceptance (ie., on notification of acceptance for
publication) …and latest within 90 days of this date
II.
Create a skeleton record for your paper (journal article or conference proceeding) in
the institutional repository (at King’s this is Pure) – including Title of article, Authors,
Journal, Date of acceptance (plus DOI and Date of first online publication, if available)
III.
Upload the ‘Author’s Accepted Manuscript’ version to the Pure record at the same
time (or latest within 1 month of creating Pure record) and set embargo as required
by journal (see SHERPA RoMEO guide) or best estimate (we shall double-check)
IV.
Save the Pure record – you have now met basic compliance with HEFCE!
NB.
 Maximum embargo period of 12 months (Panels A and B) or 24 months (Panels C and D)
 Ultimately, choice of where to publish is academic one – Think.Check.Submit may help
 Exceptions are allowed in certain circumstances
Explanation of key terms
(which version of your paper do you need to keep or obtain)
“Pre-Print”
= first draft, before peer review
“Post-Print/ Author Final Draft/
Author Accepted Manuscript”
= after peer review, before
publisher typesetting and copyediting
“Publisher version”
= final version of the paper, as
published, including published
typesetting and formatting
Explanation of key terms
(what does the journal permit, how long is the embargo?)
Source: http://www.sherpa.ac.uk/romeo/index.php
HEFCE exceptions for REF2021
 HEFCE recognises that it may not always be possible for authors to deposit
as they may wish, so has agreed some exceptions – including technical,
administrative, but also if the author’s chosen journal has a longer
embargo than HEFCE policy permits (ie., 12 months for Panels A and B; 24
months for Panels C and D)
 You can see what you need to do to claim an exception on our exceptions
pages – where there is a menu of available exceptions which can be
clicked on and instructions revealed
 Depending on the exception it may still be necessary (and advisable) to
deposit the ‘Author’s Accepted Manuscript’ version in Pure
RCUK Policy
 RCUK funded authors must make journal articles Open Access
 King’s receives an annual block grant to pay for APCs
 If going GOLD, author must choose the CC BY licence
 If going GREEN, publisher must have an embargo no longer
than 24 months for arts, humanities and social sciences.
COAF – including Wellcome Trust
 Wellcome Trust, part of ‘Charities Open Access Fund’ group
 Provide institutional ‘grant’ to reimburse APC expenditure
 Papers must be deposited in Europe PubMed Central
 If Gold route, must chose the CC-BY licence
King’s Open Scholarship Fund (OSF)
If you (nor any of your coauthors) are not funded by
RCUK or COAF, but you
think your paper would
benefit from being made
open access immediately
on publication, then King’s
has a fund to cover the
costs (Article Processing
Charge) – so do consider
applying …
Source: https://internal.kcl.ac.uk/library/openaccess/KingsOpenScholarshipFundRequestForm.aspx
Pause.
…that’s the basics and what has to be done for research outputs to comply
with funders and HEFCE (to be eligible for REF2021 submission) – and you’ve
made sure your research is discoverable and freely accessible (where
permitted) to other researchers, as well as non-academic practitioners, across
other disciplines, and interested parties across the world.
…but please don’t forget your data (it may also need to comply with funder’s
requirements in some way, see here for more details) – think sooner rather
than later, data may need to be managed, documented, prepared for storage
and made accessible for re-use too.
So now, how else can I enhance my online profile and make myself and my
research interests more discoverable too?
Think like an ‘open researcher’…?
 Know the opportunities and challenges with making your research open access
 Know what your institution (King’s) and your funder requires (public accountability)
 Think now about your research data – make it discoverable and accessible (best practice)
 Know where and how to publish your results openly, as appropriate to your research
 Consider finding and (re-)using data generated by others
 Maybe communicate about your research through public engagement (social media)
 Build online presence (profile, highlight research interests/activities), so you are findable
 Understand legal/ethical requirements (copyright) related to dissemination of your work
 Create network of potential collaborators – be ready to work across disciplines
 Use appropriate technologies and engage with service providers (including institutional or
subject repository) to make your research open
Source: https://www.vitae.ac.uk/doing-research/open-research-and-open-researchers/what-is-an-open-researcher
Create/maintain your Pure profile …
Add/maintain the Research Interests,
Research Interests (short) and Biography
fields, Activities sections on your Pure
profile – and use Highlighted CV to show
selected outputs on the front page!
Professor Irene Higginson
Biography and Research Interests
Claim your ORCiD ID on Pure
An ORCiD (Open Researcher and Contributor ID) is a persistent digital identifier for
researchers, used to distinguish them from one another and uniquely identify them in
relation to their research outputs. (16 digit number – eg., 0000-0000-1234-5678).
1. In Pure. On your ‘personal overview’ click ‘Edit profile’
2. Under the section titled ‘Personal
identification’, subtitled ‘ORCID’, ‘Create or
Connect your ORCID ID’
3. You will be presented with a pop-up.
Click proceed.
Pure/Research Portal plus ResearchGate
 ResearchGate – set up in 2008 and designed to help collaboration, now c. 4m
users claimed
 Aims to share publications (can upload full-text), seek new collaborations,
ability to ask questions, connect with colleagues, and a peer review option
Pros: free to join, full-text is searchable, tracking who you cite and your co-authors
and others in your field, immediate feedback
Cons: many inactive profiles, less take-up from senior academics (mostly students,
junior researchers), emails to prompt upload of full-text (think of copyright, could
upload one page with permanent URL), notifications of interest in your research (or
spam – set profile for what you want) – but please note, ResearchGate is not
acceptable platform for HEFCE/REF2021 or for compliance with funders
VERDICT: useful, be aware of shortcomings
and what it cannot do for you too!
Repository vs. social media site?
NB: Deposit of full text must be in an appropriate online
repository – i.e., Pure at King’s – to comply with HEFCE!
h-index? (h = 10 – means 10 papers, each cited 10 times)
 Created in 2005 by Jorge Hirsch (physicist), an attempt to measure productivity and
citation impact…and introduce some rigour to decision-making around grants and tenure
 Supposed to measure quality of a researcher’s output – ‘the bigger the better’ apparently
– some like it (“less subjective”), some don’t (can distort priorities, likened to book sales
as measure of literary merit)
 Criticism: it means writing lots of influential papers (just one won’t do), imposes onesize-fits-all view, younger researchers with few publications score lower even if
exceptional (not yet had time to get cited), can be artificially boosted by self-citation, fails
to distinguish relative contributions by co-authors, cannot be used across disciplines
(different ways of citing – average number of references/number of co-authors – volume
of publications by each academic)
 BUT IT IS SIMPLE which makes it attractive: used regularly by scientists (informally?). Hindex generally higher in natural sciences (publish more, often shorter, more co-authors)
than in social sciences and humanities (fewer publications, longer articles or books, fewer
co-authors)
h-index? (h = 10 – means 10 papers, each cited 10 times)
Apparently, Jorge Hirsch himself offered a strong caveat to how h-index be used –
“Obviously a single number can never give more than a rough approximation to an individual’s
multifaceted profile, and many other factors should be considered in combination in evaluating
an individual. This and the fact that there can always be exceptions to rules should be kept in
mind especially in life-changing decisions such as the granting or denying of tenure.” (Source:
http://arxiv.org/PS_cache/physics/pdf/0508/0508025v5.pdf
And later adaptations have attempted to take into account weaknesses of h-index:
 m-quotient – takes account of career duration (h/years productive)
 g-index – takes account of highly-cited papers (more than h!)
 Contemporary h-index – takes account of active versus inactive researchers (hindex cannot decline, even when academic retired)
 Individual h-index – differences in co-authorship patterns (across fields and
disciplines)
A couple of useful websites?
Kudos: it’s free, aims to help researchers increase visibility and impact
of their publications, but designed for those wanting support finding
the best routes to boost citation and usage (www.growkudos.com)
Vitae: (King’s subscribes) includes the ‘open researcher’ and place in
overall career path (www.vitae.ac.uk)
Publish or Perish: If you’re really interested in academic citation
metrics – check out Publish or Perish software programme
(www.harzing.com)
Three Open Access take homes:
1.
Why? – We need to comply with HEFCE policy for REF2021 – or potentially sacrifice our
central funding …and with funders as they may withhold future funding
2.
What? – your self-archived ‘author’s accepted manuscript’ version (Green), or if funded, paidfor final published version (Gold)
3.
How? – Use Pure – deposit accepted manuscript on acceptance – if funded, pay for
immediate open access or ask us if other funding is available
4.
Think about how you engage and publicise your research outputs – experiment with what’s
on offer …you cannot do everything, and not everything gets you cited or has (appropriate,
measurable, direct or indirect, formal or even informal) ‘impact’ 
Open Access is here to stay …
Research Support is here to help, please get in touch!
Research Support – contact us!
for research publications (deposit on Pure, Open Access and paying for
GOLD, compliance with HEFCE/REF2021 and funders) –
email: [email protected] or [email protected]
or call: 020 7848 7298
for data (managing your research data, creating a data management plan,
compliance with funders) –
email: [email protected]
or call: 020 7848 1030




Research Support Web pages: http://bit.ly/kingsopenaccess
Open Access Checklist: www.kcl.ac.uk/openaccesschecklist
Open Access Funding Request form: http://bit.ly/1OzMUVZ
RDM Checklist for data deposit: RDM checklist
Web: http://bit.ly/kingsopenaccess
Depositing on Pure – and
complying with HEFCE
requirements for REF2021
Creating a record in Pure and uploading your
‘author’s accepted manuscript’ version
What you need to enable deposit:
 Confirmation that the article has been accepted (eg., email
notification with the acceptance date)
 Basic details of the publication (Title, Authors, Date of
acceptance, Journal…)
 The Author’s Accepted Manuscript version of the full-text (a.k.a
post-print or author’s final draft = the version that incorporates
peer review but precedes publisher’s copyediting, typesetting
and branding)
 Access to Pure - https://kclpure.kcl.ac.uk/admin/login.xhtml
Login to Pure – click ‘Add new’
Choose Submission – Research Output, Journal, Article
Enter appropriate values in fields (* = mandatory)
Indicate whether article
is peer reviewed or not
Choose “Accepted/In press”
from the menu and enter the
date of your acceptance email
Scroll
down…
Enter publication information
Enter the title of the article
Scroll
down…
Check SHERPA/RoMEO for publisher permissions
When you enter the
name of a journal the
Sherpa/Romeo plugin
automatically shows
your permissions.
For example:
Defence Studies
allows authors to
upload their
Author Accepted
Manuscript (postprint) with an 18
month embargo.
Scroll
down…
Upload full-text
Remember to
save at the end!
39
Using LinkedIn: a
guide for
researchers
Kate Murray
Careers Consultant for Research Staff
What’s your confidence
level currently, in using
LinkedIn?
•1 is low
•5 is high
41
What I’m covering today
•Why you might use LinkedIn
•The basics of setting up a profile
•Finding interesting people on LinkedIn
•Finding interesting companies on LinkedIn
•Getting noticed!
•Getting further help
42
Available social networking
tools….!
https://en.wikipedia.org/wiki/List_of_social_networking_websites
43
Tools academics use…
http://www.nature.com/news/online-collaborationscientists-and-the-social-network-1.15711
44
Getting started on LinkedIn
•Originally set up as a “network of trust” to allow professionals to source
recommended expertise.
•Joining isn’t good enough. It’s a tool that has to be used effectively.
•Concept: “Pay it forward” – ultimately be prepared to offer more than you
receive.
•It is NOT Facebook!
45
Setting up a profile
https://www.linkedin.com/help/linkedin/topi
cs/6042/6043/63766
•Understand your audience: think about language
•Put a face to your name: photos get x14 views
•Create a punchy headline: think about keywords
•Tell your professional story: talk about experience
•Showcase your work: upload media
•Let your network speak for you: use endorsements
•Make yourself easy to find: customise your URL
46
Check your privacy
settings!
47
Finding interesting people
•Two key methods:
–‘Advanced’ search
–‘Alumni’ search
48
Advanced People Search
49
Alumni search
50
Finding interesting
companies
•Click on the company that people currently work for
•Keeping clicking through till you find something interesting!
51
Getting noticed
•Make your profile stand out
•Join interesting ‘Groups’
•Contribute to Group forum discussions
52
Over to you!
•Find an alumnus doing something interesting…
•Can you connect with them?
•Find a company you’d not heard of before…
•Can you follow it on LinkedIn?
•Check your privacy settings
53
Help
•https://www.linkedin.com/help/linkedin
•http://blogs.kcl.ac.uk/kclgradschool/2015/07/06/how-touse-linkedin/ Recording of a webinar
54
What’s your confidence
level currently, in using
LinkedIn?
•1 is low
•5 is high
55
Further careers support
•One to one appointments- including career discussions,
practice interviews, CV and cover letter or application review
•[email protected]
•Strand, Denmark Hill, Waterloo or Guy’s
•www.kcldo1thing.com
56
CRSD Launch!
•https://www.kcl.ac.uk/innovation/research/Centre-forResearch-Staff-Development/Inaugural-Research-StaffEvent-2016.aspx
57
The Careers Group believes that all information provided in this publication is correct at the time of
publication.
Copyright © The Careers Group, University of London
Sept 2016
58