B.C MINOR BASEBALL ASOCIATION
BOARD OF DIRECTORS’ MEETING
MINUTES – July 06, 2013
ATTENDANCE: M. Sarai, V. Greenwood, R. Wearing, J. Wright, G. Butler,
P. Weatherill, G. Rimer, G. Trudell, S. Drysdale, B. Davis, M. Kelly, F. Campbell
CONFERENCE CALL: Not Available
ABSENT: O. Germaine, W. Bampton, J Braaten, M. Pheasey, T. Katelnikoff, J. Swanson
GUEST: L. Bowman – Web Master
1. Call to Order –9:13 A.M.
2. Additions to Agenda:
a. North Delta appeal
b. Richmond – 18U – declaration
c. Workshop dates
3. Receipt of Minutes:
MOTION: P. Weatherill / G. Trudell
To accept June minutes as distributed.
M/S/C
4. Business Arising:
1. Western Tier II – Swift Current – Grant R. and Gary. Depart August 15th
returning August 20th
2. 18U AAA – Tier I (Midget) – Brian
3. Board votes – Port Coquitlam and Coquitlam-Moody – see Secretary
4. Brent Radford – Board vote – see Secretary
5. Baseball Canada Convention – Halifax, Nova Scotia – October 24 – 27
Directors interested in going – Stuart, Brian, Grant B., Pat, Ray, Gary,
Mike K., Mike S.
Decision tabled to September on who will attend
6. CABA – Las Vegas – December 5 – 8
Tabled to September – discussion on whether to continue
Ray and Pat interested in going
7. ABCA – Dallas, Texas – January 2 – 5, 2014
David Laing – Baseball BC – attending
Mike Kelly – attending
Grant R., Mike S., F. Campbell expressed interest in attending
8. Portland Conference
Table to September
Correspondence:
Correspondence:
Email: Lake Cowichan – New President – Karen Hoskins – 250-7497410 [email protected]
Email: Steve Ashley, President Coquitlam-Moody – withdrawing of
13UA (Pee Wee) team
Email: Mary McCann, President Vancouver Minor – request to move
Timothy Lee down from 15UAA (Bantam) to 15UA (Bantam)
All Star Forms: Coquitlam-Moody, Mission, Vancouver Minor,
Burnaby Minor, Aldergrove
Executive Rosters: Kamloops
Single Season: Richmond
League Registration: Richmond (incomplete), Kelowna (incomplete),
White Rock
Team Rosters: Rutland, Newton, Ladysmith, Nanaimo, Vernon,
Victoria, Vancouver Minor, Prince George, Abbotsford, Ladner,
Tsawwassen, Chilliwack, North Delta, Comox, Quesnel, Duncan, West
Kelowna, Burnaby Minor, Richmond, Aldergrove, Coquitlam-Moody,
South Burnaby, Salt Spring Island, Mission, Campbell River, White
Rock, Cloverdale
NCCP Transcripts: Nanaimo, Richmond, Aldergrove, Comox Valley,
Mission, White Rock, North Delta
Email: Nanaimo – correction on NCCP number
Email: Linda Sam, Registrar Victoria – additional affiliation fees and
players
Affiliation: Kelowna
Baseball BC: Tournament Director’s Guide from Baseball Alberta
Player Release Requests:
MacKenzie Bailey - 15UA (Bantam) – Cloverdale to White Rock
Nicolas Saylor – 15UA (Bantam) – Cloverdale to White Rock
Josh Iannacone – 15UA (Bantam) – Cloverdale to White Rock
Dustyn Keats – 15UA (Bantam) – Cloverdale to Newton
Tomas Seo – 15UA (Bantam) – North Delta to Newton
Jaden Wutke – 15UA (Bantam) – Cloverdale to Newton
Quinn Rasmussen – 13UAAA (Pee Wee) – West Kelowna to
Rutland
Noah Paterson – 13U AAA (Pee Wee) – West Kelowna to Rutland
Daniel Martin – 13UAAA (Pee Wee) – Penticton to Rutland
Cole Van Every – U15AA (Bantam) – West Kelowna to Rutland
Cameron Rasmussen – 15UAA (Bantam) – West Kelowna to
Rutland
Keegan Perron – 15UAA (Bantam) – Kelowna to Rutland
Liam Hughes – 15UAA (Bantam) – Kelowna to Rutland
Jacob Bennett-Groinns – U15AA (Bantam) – Kelowna to Rutland
Kyle Stefance – U15A (Bantam) – Kelowna to Rutland
Liam Sollows – 15U A (Bantam) – West Kelowna to Rutland
Jamie Pavia – 15U A (Bantam) – West Kelowna to Rutland
Daniel O’Brien – 15U A (Bantam) – West Kelowna to Rutland
Jonathan McCarthy – 15UA (Bantam) – Kelowna to Rutland
Max Couves – 15U A (Bantam) – Kelowna to Rutland
Email – Mr. Altro – son has been attending camp – can’t play
50%, but will be allowed to play summer
5. REPORTS:
President – Mike Sarai
My report begins with attending the Baseball B.C.’s annual general and
board meeting on June 17. The A.G.M. went well with all Provincial
members in attendance. The election of the new board was increased by
one more person who is Tim Clarke. Tim brings both a baseball and
legal (lawyer) back ground to the board. The total number of voting
directors on the board is now twelve (12). B.C. Minor has three (3)
elected directors on the board. Mike Sarai, Orville Germaine and Mike
Kelly. Ray Wearing will continue to participate in Baseball B.C. finance
related meetings as the B.C. Minor treasurer.
I participated in the annual “Challenger Baseball” golf fundraiser on
June 18. Grant Butler, Dan Williams (Mission Baseball) and Tony
Deane (North Delta Baseball) also attended as guests of B.C. Minor. The
event went well and B.C. Minor will continue to support and further
develop Challenger Baseball within our community associations.
The summer All-Star season is well under way and as of the date of
writing this report, I cannot stipulate on our total numbers with respect to
teams and players. As usual our board has been very busy with common
issues related to the summer programs. I look forward to all Provincial
Championships.
1st Vice President – Stuart Drysdale
It was an extremely busy month, as Associations and the Board of
Directors were getting ready for the 2013 Summer Season.
Several Associations seems to be having ongoing internal matters within
their own Associations, which is seeing an increase of emails to BC
Minor requesting that we intervene and assist in resolving these disputes.
BC Minor has been taking the stance that we do not get involved in the
various internal matters (i.e. Coach Selection and Player Selection) and
are responding by sending the matter back to the Local Association. At
the last Annual General Meeting, it was passed that every association is
required to have a dispute resolution policy to deal with various matters
within the association. While this rule has great intentions, I do not
believe that all associations actually have such policies and procedures,
instead they are dealing with items on a case by case matter; which
leaves its participants unsure where to go for assistance. Moving
forward, BC Minor may request its member associations to submit a
Constitution and By-Laws, as well as a Dispute Resolution Policy.
Further, BC Minor will need to review its procedure and determine what
matter it will deal with from its Local Associations.
I attended the Baseball BC Annual General Meeting and Board of
Director’s Meeting on June 17, which saw its Board of Directors
increase to twelve (12) members. BC Minor saw Mike Sarai, Orville
Germaine and Mike Kelly re-elected to its Board of Directors. From the
perspective of a person who does not attend these meetings regularly,
Baseball BC seems to be in a stable financial situation, they secured their
office for another three (3) years and the Board of Directors are working
together for the betterment of baseball.
2nd Vice President – Brian Davis
No Report
Treasurer – Ray Wearing
Some figures still outstanding
Summer fees still coming in
Division directors need to send teams and levels
Report to be circulated ASAP
Secretary – Val Greenwood
Email Motion: M. Kelly / S. Drysdale
The BC Minor Board of Directors approves Burnaby Minor’s
application for an exception to Rule 8.04 – Deletion of Players from
Roster and approves Austin Smith to be removed from the Burnaby
Minor 15U (Bantam) AAA roster and placed on the Burnaby Minor
15U (Bantam) AA.
M/S/C June 10, 2013
Email Motion: J. Braaten / S. Drysdale
BC Minor grants the “merger Application” between CoquitlamMoody Baseball Association and Port Coquitlam Baseball
Association at the 15U (Bantam) A division for the 2013 Summer
Season.
M/S/C June 17, 2013
Email Motion:
BC Minor grants permission to Brett Radford to play 18U (Midget)
for Campbell River for the 2013 Season.
M/S/C June 21, 2013
League Registrations are now overdue. Please send in ASAP.
Needed are first and last name, address (with Postal Code), phone number,
birthday, gender and division playing in.
Please send in either Excel or Word, please DO NOT send as individual
rosters.
Outstanding League Registrations:
South Burnaby, Chilliwack, Duncan, Sunshine Coast, Ladner,
Ladysmith, Lake Cowichan, Nanaimo, Newton, New Westminster,
North Delta, Prince George, Revelstoke, Ridge Meadows, Salmon Arm,
Sicamous, Salt Spring Island, Sorrento, Summerland, Surrey, Vancouver
Community, Vernon, West Kelowna.
Island – Gary Trudell / Fraser Campbell
Zones are now pretty well set up. Duncan has stepped forward to host the Pee
Wee AA, Victoria (Peninsula) will host single A.
Duncan will be hosting Bantam AA and Campbell River the Bantam A.
Mosquito A will be hosted by Victoria, Mosquito AA by Ladysmith and
Mosquito AAA tier 2 by Campbell River.
The Island Regional Tadpole tournament is set and ready to go this weekend.
We will need to give the Medallions and championship Banner to Fraser for
delivery.
There will be new presidents in both Lake Cowichan and Comox Valley with
both current presidents stepping down. Thx to Bryan (Lake Cowichan) and
Stephen (Comox Valley) for all of their time and efforts in organizing and
directing their associations as well as promoting baseball and BC Minor within
their communities.
Provincial hosts are preparing for the Provincials. Thx to Roop Kooner for his
assistance in acquiring accommodations for incoming teams.
I have been in constant communication with the three provincial hosts guiding
them through the initial preparations and ensuring communications with the
assigned division directors responsible for the Provincial.
A few problems (as usual) with associations attempting to enter teams after the
extended deadline and some teams dropping out or changing divisions
(Mosquito A to AA). It seems to happen every year and this year we held firm
to confirmation dates. Great communication up and down the Island with
associations in full exhibition schedules.
Maybe next year we should discuss a Summer schedule towards provincials
and eliminate Zone play. We will be discussing this as a topic at the Fall Island
Workshop in September in Port Alberni.
Thanks to Fraser for assisting me with island concerns and keeping me
apprised of events in Victoria
Interior – Janice Wright / Tom Katelnikoff
No Report
Northern – Jim Swanson
No Report
Web Site – Lyle Bowman / Stuart Drysdale
Schedules are now up
13U (Pee Wee) schedule was challenging
Lots of email questions coming in – redirected to directors
Provincial draws will go up ASAP – teams will then be filled in as indicated
Either coach can enter scores
6. DIVISIONS:
Junior – Brian Davis
Season finale – Queens Park, New Westminster
Weekend after August long weekend
18U AAA (Midget AAA) – Brian Davis / Mike Pheasey
Provincials in Chilliwack
Numbers are down
36 at All-Star game
All three (3) coaches are from Tri-Cities, may add Sean Wandler from
Kamloops
Budget expenses (Nationals) Brian and Ray to do
18U AA (Midget AA) – Wayne Bampton
The Midget AA spring season has wrapped up and the summer season is under
way. We have 15 teams declared and one that missed declaration and meeting
and was late with roster
As usual Brian cleaned up the mess – he is amazing
The provincials in Duncan are getting closer to being done. Two (2) Island,
one (1) from Prince George, one (1) from Interior and 6 out of 15 from the
Lower Mainland
There were less ejections this year than last and scores reflected a fairly level
playing field the use of over age did get plenty of attention as most teams
were unaware of the purpose to give people with physical and mental
disabilities the rule has evolved to completing a roster to 14. The associations
are using the rule to help their teams with overaged players. They ARE
following the interlock rules from the Surrey west which is no pitching, or
summer ball.
Advising the board at implementing the rule at the AGM with some changes
and guidelines
15U AAA (Bantam AAA) – Mike Kelly
Provincial draw is done
Wildcard games are set up – Victoria to host
Cost for wildcard games – 10 games – need baseballs
Teams will be responsible for umpires – cost to be split
15U AA (Bantam AA) – Pat Weatherill
15U AA (Bantam)—Schedule has been posted, only one complaint, trying to
resolve, hopefully by the meeting
--11 lower mainland team, each playing 10 games, 7 berths in Provincials
-- 3 Island teams, 1 berth (zone TBD)
-- 1 North, Prince George
-- 1 Interior Rutland (host)
Zones – Duncan – July 28 – 29th
15U A (Bantam A) – John Braaten
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Lower Mainland Schedule has been posted on BC Minor website
Burnaby/South Burnaby were not able to form a “A” team after merger was
approved
Did this after schedule finalized
Unbalanced schedule now – no complaints
All Rosters submitted; awaiting a handful of coaches NCCP transcripts
15U A Summer teams – 16 teams
Lower Mainland – 13 teams
Vancouver Island – 3 teams (Victoria, Campbell River with Comox Valley to
Host Zones as per Gary)
Zones – August 28th – 29th - Comox
Interior – 3 teams (Kamloops, Rutland and Vernon)
North – 0 teams
Provincial Championship 12 team tournament – Aldergrove & Her-icanes coHost
Have not given berth breakdown yet; will do so when I return from CABA –
coaches were advised prior to my leaving
13U AAA (Pee Wee AAA) – Orville Germaine
Team BC is now in attendance at the CABA tournament
Won first game
Games were rained out Thursday, Friday and Saturday
Sunday started playoff format – lose one (1) game and you are knocked out of
tournament
Schedule was to include Prince George – after completing schedule, Prince
George withdrew
Kamloops pulled out – will play exhibition games only
13U AA (Pee Wee AA) – Grant Rimer
Total 20 teams
Provincials in Comox
One (1) Interior, two (2) Island plus host, six (6) from Lower Mainland
Challenging schedule – teams unhappy
Zone dates – July 27th- 28th
13U A (Pee Wee A) – Tom Katelnikoff
No Report
11U (Mosquito) – Gary Trudell / Grant Butler / Vince Restoule / Janice Wright
Mosquito Division is ready to ROCK !!
All provincials are preparing for the influx of "Squitoes" from all over the
province.
Summer schedules for the lower mainland went out June 19th and provincial
berth allotments followed shortly thereafter. All Summer schedules and Zones
have been posted on the web site thx to Grant Butler and Lyle.
We have teams in the following regions
North.......... 1 Mosquito AAA tier 1 and two single A
Interior........ 2 Mosquito AAA tier 1, one AAA tier 2 and two single A
Island.......... 2 Mosquito AAA tier 1, five AAA tier 2, five AA and four single
A
Lower Main..7 Mosquito AAA tier 1, 8 AAA tier 2, 7 AA and 8 single A
Provincial berths will be as follows
AAA tier 1.... 1 North, 2 Interior, 2 Island and 5 Lower Mainland
AAA tier 2.... 0 North, 2 Interior, 3 Island and 5 Lower Mainland
AA................ 0 North, 0 Interior, 4 Island and 6 Lower Mainland
A................... 1 North, 1 Central Interior, 1 Interior, 2 Island and 5 Lower
Mainland
Numbers in Tier I and Tier II are up, AA/A are down compared to last year
A few problems with late commitments from the Interior(as every year) and
some teams asking to play down (refused).
It's very difficult for the Interior and North to commit by June 15th as they
have such a late start and acknowledging the difficulty in parents committing to
Summer play.
Coaching certification seems to be an ongoing concern as some associations
have to wait a little longer to see if there are enough players and then trying to
get qualified coaches. Associations feel the situation warrants a few initiation
and regional clinics around the province somewhere in late June/early July.
Problems may arise in getting instructors at such a late date.
Teams have info on provincials (location, accommodation, tournament
directors) and are getting team pictures to provincial sites as this report is being
done.
Thanks to Ray Wearing for looking after AAA tier 1, Janice Wright AAA tier 2
and Mike Pheasey single A. I'm sure they will all do a great job and have fun at
the provincial sites
7. COMMITTEES:
Girl’s Baseball – Val Greenwood / Wayne Bampton
The girls have been practicing since mid - January and in that time both
Pee Wees and Bantams have been practicing and playing in spring
tournaments. There has been much success but more importantly they
have been improving.
The selection camps were very successful with over 20 bantams and 30
peewees
The rosters were posted mid-June and Baseball BC has allowed two
teams to go to the Westerns in Alberta. They each have rosters of 13 one
is Island and mainland based the other is Kelowna and area based (Halo
program)
The coaches have also been involved in some self-driven “clinics”
focusing on tadpoles and mosquitos (1 in Cloverdale 12 participants in
the rain 1 in Kelowna – 19 participants)
Girls from 7 – 17 participated at Nat Bailey Stadium in a “Girl’s Day”
with the Toronto Blue Jays. We had approximately 80 girls in
attendance to work with Sandy Alomar Sr., Roberto Alomar and Candy
Moldonado (not sure who was more excited by the lineup, the girls or
the parents who attended).
The summer has the girls in a July long weekend tournament, Bantams
were runner up Pee Wees were very competitive.
The summer season has begun and the schedule is out – both teams
looking to being involved in the summer season.
Both the Bantams, Pee Wees and Halos will be in the Burnaby Minor
“Summer Fun” tournament the weekend of July 19 – 21.
Question came up regarding a player who was also playing on one of the
Association’s All-Star teams. As she cannot play on two (2) rosters, she
will be given the choice as to which team she will continue with.
Eligibility – Pat Weatherill
Eligibility—I have received 75 - 80 releases for Summer, I know there are a
number that have been mailed, and have not seen them yet.
--I hope to have them broken down by Saturday.
--There were only 30 try out requests, so there is something that needs to be
addressed
Rules/Protests – Stuart Drysdale / Brian Davis
The Rules Committee continues to continuous emails from Local Association
Executive, Coordinators, Managers and Parents surrounding the rules
governing Summer Baseball.
The Rules Committee handled one (1) protest stemming from a baseball game
in the Junior Division. The decision was rendered and distributed to everyone
involved.
The Rules Committee issued a Rule Interpretation to Rule 26.04 – Fair Play,
which has been distributed to all the 18U (Midget) AA teams, all Associations
and have been posted on our website.
Discipline – Stuart Drysdale / Pat Weatherill / Wayne Bampton
As the Regular Season comes to an end, the Discipline Committee handled
fifty-four (54) ejections and various incidents requiring disciplinary action.
Majority of our ejections occurred in the 18U (Midget) AA division, which saw
seventeen (17) ejections – accounting for 1/3 of the ejection. Majority, of the
ejections are showing verbal dissent towards umpire’s decisions. It needs to be
made very clear, BC Minor will NOT tolerate such behavior. Many players,
coaches and parents seem to think that arguing with umpires is part of the
game, but this is absolutely FALSE.
Many of these ejections have been re-directed back to the Local Associations to
investigate and issue the necessary disciplinary action. All Associations have
handled properly and in a very timely manner. A couple Associations
definitely stand out and should be recognized. Good Job to Greater Victoria
Baseball Association and Cloverdale Minor Baseball Association.
The Summer Season is in full swing, with several ejections being filed, already.
BC Minor will be reviewing each ejection as they are submitted and it will
hopefully be done and a quick and timely manner.
Committee to review draft documents from Quebec, Alberta and Ontario
Umpire Liaison – Stuart Drysdale/Pat Weatherill
BC Minor is still working with BC Umpires to finalized the number of
Travelling Umpires for each of the Provincial Championships and the single
Western Championships. Problems are still occurring in getting umpires in
Rutland, Duncan and Prince George. While BC Umpires are working hard to
get umpires out of these regions, many umpires just do not want to work
Provincial Championships, which is a cause of concern, as these associations
will be responsible for ensuring that the tournaments are properly staffed,
which includes brining umpires from outside their region.
Moving forward, BC Minor really needs to consider the availability of umpires
in regions prior to awarding Provincial Championships, either that or
Associations are going to have to anticipate higher costs for hosting these
tournaments.
BC Minor continues to work with BC Umpires ensuring that ejections reports
are being submitted for all ejections and the quality of reports are sufficient
enough for the Discipline Committee to make sense of and determine what
happened on the field.
Risk Management – Stuart Drysdale
No Report
High Performance – Mike Kelly / Orville Germaine
No Report
Boundaries / Affiliation – Brian Davis / Orville Germaine
No Report
Challenger – Grant Butler
Tony Deane, North Delta and Dan Williams, Mission attended annual
golf tournament with Mike S and Grant B. had a great time
BC Minor held the winning 50/50 ticket – donated proceeds back to
Challenger Program
Ian McLean – Challenger Day – July 14th, 1:00 PM at Nat Bailey
Mike S. has been asked to attend, Stuart may go in place of Mike S.
Associations need to participate more
PR/Sponsorship/Marketing – Pat Weatherill / Tom Katelnikoff / Jim Swanson
Travel -- CABA Team off and running, all other groups booked,
Senior, AA Westerns with WestJet, all others with Air Canada
-- Next up Baseball Canada Convention
Sponsorship—Charter Bus Lines of BC is interested in doing business
with us, will present at Convention in February.
Grass Roots – Grant Butler / Gary Trudell / Vince Restoule
No Report
NCCP – Ray Wearing
Directors need to fill in coach’s forms, check certifications, attach the
rosters and give to Ray
Scholarship – To be handled by the Midget Directors
No Report
Coaching Development – Mike Kelly/Orville Germaine
Coach’s conference will be held February 21 – 23, 2014 at the Langley
Events Centre
Bus will be available to pick up walk-ons at the ferry
Bus will also be available for Interior
Hotels are set
Menus are available – needs to be fine turned
Grant and Mike met to finalize budget – will have final figures for
September
Committee to be announced in September
8. NEW BUSINESS:
1) 15U Program discussion – tabled to September workshop
2) Releases for Fall Season
Fall releases not working
Fall ball is too unorganized to keep track
Go back to original format
Board reviewed current fall ball rule – will revisit at September
workshop
3) Election Committee for 2013 AGM
Pat Weatherill
Grant Rimer
Stuart Drysdale
4) Distribution of baseballs, medallions and Provincial banners
All were distributed
5) North Delta – appeal
Mosquito AA
Game played against Newton
North Delta had three (3) players with no releases
Theo Hoggatt from White Rock was not part of BC Minor’s
program – came from Little League so he is ineligible to play
North Delta forfeited game
Coach, Jim Walker – indefinitely suspended
Team disqualified for balance of season
Fined $600.00
President, Tony Deane filed appeal to Mike Sarai – Rule 7D
Player Adam Mar was cut from Newton team
Player Stan Miller did not try out, but would not likely have made
the team in Newton
MOTION: S. Drysdale / M. Kelly
To change the Rules Committee decision to reinstate Adam
Mar and Stan Miller for the 2013 Summer season, pending
submission of a completed player movement application.
All other rulings will not be changed.
M/S/C – Abstentions – G. Trudell, G. Butler
Mike S. to send out letter on decision
6) Richmond 18U Declaration
Schedule done – Richmond called to see why they were not on schedule
Told that they had not declared a team
Richmond said they had, when did they declare? June 4?
Due to shortness of time – schedule would need to be worked out where
Richmond could play everyone
MOTION: F. Campbell / J. Wright
Richmond 18U AA not be allowed on schedule pending
confirmation of declaration date.\
M/S/C – G. Trudell against – G. Butler abstained
7) Workshop dates
September 7th – Board meeting and Workshop – Location TBA –
9:00 AM
September 14th – Interior – Penticton – Location TBA
September 21th – Island – Port Alberni – Location TBA
September 10th – Lower Mainland – Location TBA – 7:00 PM
MOTION TO ADJOURN MEETING 1:10 pm – S. Drysdale / J. Wright
Next meeting September 7th – 9:00 Am – Location TBA