• Organization
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
AGENCY
COOPERATION
& FACILITY
•
•
•
•
•
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
AGENCY
COOPERATION
& FACILITY
•
•
•
•
•
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
AGENCY
COOPERATION
& FACILITY
•
•
•
•
•
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
TRAFFIC & SAFETY
•
•
•
•
•
Traffic Control
Parking
Participating Vehicles
Personnel Hydration
Other
[Al S.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
AGENCY
COOPERATION
& FACILITY
HISTORIAN &
PRINTING
•
•
•
•
•
• General Schedule
• Miscellaneous
• Script
[Bobbi H.]
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
TRAFFIC & SAFETY
•
•
•
•
•
Traffic Control
Parking
Participating Vehicles
Personnel Hydration
Other
[Al S.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
PUBLICITY
•
•
•
•
Radio
Television
Press
Wing World
[Linda W.]
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
[?]
AGENCY
COOPERATION
& FACILITY
HISTORIAN &
PRINTING
•
•
•
•
•
• General Schedule
• Miscellaneous
• Script
[Bobbi H.]
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
TRAFFIC & SAFETY
•
•
•
•
•
Traffic Control
Parking
Participating Vehicles
Personnel Hydration
Other
[Al S.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
PUBLICITY
•
•
•
•
Radio
Television
Press
Wing World
[Linda W.]
HISTORIAN &
PRINTING
•
•
•
•
•
•
•
•
• General Schedule
• Miscellaneous
• Script
[Bobbi H.]
[?]
DIRECTOR
Coordinator
Planning & Communication
Organization
Training
Scheduling
Individual Event Sequence
General Schedule
Script
Gary
TRAFFIC & SAFETY
•
•
•
•
•
Traffic Control
Parking
Participating Vehicles
Personnel Hydration
Other
[Al S.]
AGENCY
COOPERATION
& FACILITY
•
•
•
•
•
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
TRAINING &
SPECIAL EFFECTS
• Lessons
• Training Aids
• Job Aids
• Staffing
• Accident Scene Setup
• Special Materials
• Staging Area
• Script
PUBLICITY
•
•
•
•
Radio
Television
Press
Wing World
[Linda W.]
HISTORIAN &
PRINTING
•
•
•
•
•
•
•
•
• General Schedule
• Miscellaneous
• Script
[Bobbi H.]
[?]
DIRECTOR
Coordinator
Planning & Communication
Organization
Training
Scheduling
Individual Event Sequence
General Schedule
Script
Gary
TRAFFIC & SAFETY
•
•
•
•
•
Traffic Control
Parking
Participating Vehicles
Personnel Hydration
Other
[Al S.]
AGENCY
COOPERATION
& FACILITY
•
•
•
•
•
Agency Interface
Accident Scene
Materials
Staging Area
Demo Scene Traffic
[Ed B.]
COMMUNICATIONS
• CBs/Walkie Talkies
• Signage
• Correspondence
Keith P.
• Organization
• Information for District Meeting
Considerations
•
Timeline
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
Additional committee members
Event staff
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
•
Additional committee members
Event staff
Equipment Needed
• Radios
• Safety equipment
• Special effects “stuff”
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
•
Additional committee members
Event staff
Equipment Needed
• Radios
• Safety equipment
• Special effects “stuff”
•
Facilities Needed
•
Hotel
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
•
Additional committee members
Event staff
Equipment Needed
• Radios
• Safety equipment
• Special effects “stuff”
•
Facilities Needed
•
•
Hotel
Agencies Needed
•
•
•
FD
PD
EMT
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
•
Additional committee members
Event staff
Equipment Needed
• Radios
• Safety equipment
• Special effects “stuff”
•
Facilities Needed
•
•
Agencies Needed
•
•
•
•
Hotel
FD
PD
EMT
Safety
•
Overwhelming Need for Caution in the Field Exercise
Considerations
•
•
Timeline
Human Resources Needed (remote is okay)
•
•
•
Additional committee members
Event staff
Equipment Needed
• Radios
• Safety equipment
• Special effects “stuff”
•
Facilities Needed
•
•
Agencies Needed
•
•
•
•
FD
PD
EMT
Safety
•
•
Hotel
Overwhelming Need for Caution in the Field Exercise
Basic Run-through
A Glimpse of the Event
• Two Differences from Previous Exercises
• Starting with Structure - Next Time
• Training and Takeaways vs. “Orientation”
A Glimpse of the Event
• Two Differences from Previous Exercises
• Starting with Structure - Next Time
• Training and Takeaways vs. “Orientation”
• 15 Minutes
A Glimpse of the Event
• Two Differences from Previous Exercises
• Starting with Structure - Next Time
• Training and Takeaways vs. “Orientation”
• 15 Minutes
• Quick Walk-through
Extra Slides
Training
1.
2.
3.
4.
5.
6.
7.
8.
PP presentation for District Meeting
PP script of the event for presentation on Thu/Fri of District Rally
Lesson Plan development
Training Aids/Props
Develop idea of manpower needed
Handout to be developed
Materials needed?
Plan A and Plan B
Traffic & Safety
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Parking
Traffic Control
Crowd Control
Water
Flares
Barriers/Tape/Markings
CB/Walkie Talkie, etc
Vests
NY State Traffic Laws
Manpower needs
Materials needed
Budget needed
Cleanup
Communications
1.
2.
3.
4.
5.
6.
Outside PA system
CBs & Walkie Talkies
Signage – directions, etc
Manpower needs
Materials needed
Budget needed
Scheduling
1.
2.
3.
4.
5.
6.
7.
8.
Part of Coordinator
Develop timeline – how long will incident take
Provide other coordinators schedule for planning purposes
Plan A and Plan B
Manpower needs
Materials needed
Budget needed
Tentatively set for 1 – 2:30pm on Saturday
Coordinator
1.
2.
3.
4.
5.
6.
7.
8.
9.
Critique
In charge
Facilitate meetings
Set up agenda, coordinate presentations from committees
Communicate with all committee chairs weekly
Manpower needs
Materials needed
Budget needed
Tentatively set for 1 – 2:30pm on Saturday
Facility/Agency Coordiniation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Confirm space to be used
Confirm timing
Confirm chopper
FD
EMTs
Coord with hotel manager
City PD
Manpower needs
Material needs?
Props needed
Budget
Publicity
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Public Relations – local/district
Local newspaper articles
Promotions
TV coverage
Radio interview?
Manpower needs
Materials needed
Budget needed
One or two articles (press release) in Distr Newsletter for insertion in Chapter newsletters
Need help, we’ll be having fun and learning Sat at 1PM, setup at 11:00 You want to be part of this!
Historian & Printing
1.
2.
3.
4.
5.
6.
7.
8.
9.
Manpower needs
Materials needed
Budget needed
Schedule
Videogrqapher
Photographer
Document All Preparations for event
Collect documentation from all committee chairs and assemble
Printing to be done at Village Printing in Endicott (delivery included)
Special Effects
1.
2.
3.
4.
5.
6.
7.
8.
Crashed motorcycle
Car
Shock & Awe
Makeup
Makeup artist
Manpower needs
Materials needed
Budget needed
Review Assigned Actions and Due Dates
1.
2.
3.
4.
5.
6.
Gary will compile these notes and distribute to chairs by Wednesday
Chairs will receive and add to the To do lists (send to Gary)
Begin to develop planning timeline for communication to Gary
Identify manpower and material and budget needs for committees
Recruit team members
Develop planning timeline
Next Meeting
1.
2.
3.
Feb 15 and 22 weekends
March dates coming
April dates coming
Stuff
1.
2.
3.
Have FD show how transfer of responsibility occurs
Develop script to show FD
We work the 15 minutes (expand to 40-45 for demos)