Minutes
Surf Life Saving Queensland NORTH BARRIER BRANCH
Council/Executive Meeting
MEETING date 25th August 2014 at 5 Marlow Street Pallarenda, Townsville 4810
1. OPENING/ WELCOME
The Chair, George Clarke formally opened the meeting at 7.00 pm and extended a welcome to all
Members present and on tele-link.
2. ATTENDANCE
2.1 EXECUTIVE MANAGEMENT
2.1
2.2
2.3
George Clarke
Gary Morgan
Frank Burke
Glen Miller
Lyn Coomber
Steven Braddick
Branch President
Deputy President
Director of Lifesaving
Director of Junior Activities - TELE
Branch Secretary
Branch Treasurer - TELE
COUNCIL MEMBERS
Brendan Nugent
Bill Lansbury
Kent Street
Vic O’Keefe
Arcadian SLSC Club President - TELE
Eimeo SLSC Club President - TELE
Sarina SLSC Club President - TELE
Townsville Picnic Bay SLSC - PROXY
VISITORS
Jenny Neal
Jeremy Best
Lex Johnson
SLSQ Regional Manager (Minutes Secretary)
SLSQ Lifesaving Development Officer
Deputy Director of Lifesaving
APOLOGIES
Greg Willey
Adam Dunn
Tori Demopoulos
Chris Cantoni
Jim Heery
Terry Lund
Terry Rail
SLSQ Lifesaving Development Officer
Mackay SLSC Club President / DOSS
Director of Membership Services - APOLOGY
Forrest Beach SLSC President - APOLOGY
Townsville Picnic Bay SLSC President
Ayr SLSC Club President - TELE
Bowen SLSC Club President - TELE
3. DISCLOSURE OF INTEREST
The Chair will call for any disclosure or conflict of interest that may arise at this meeting. Nil
declared.
4. MINUTES OF PREVIOUS MEETING
Minutes were circulated for meeting held 29th July 2014.
IT WAS RESOLVED: That the minutes on the Council/Executive 29/07/2014 as circulated be noted
as accurate and endorsed.
5. MATTERS BROUGHT FORWARD
Noting that:
 NBB Secretary – ATO information has progressed and waiting for them to come back to
Branch. NBB Treasurer has taken this task on board.
IT WAS RESOLVED: That the Action Matrix 29/07/14 – Business Arising to be noted and endorsed
as ongoing.
6. SAFETY REPORT
There was no safety issues recorded for meeting 29th July 2014 however noted that the external
lighting will be in place within the coming weeks.
IT WAS RESOLVED: That the safety issues as at 25/08/14 as discussed, be noted and endorsed.
7. CORRESPONDENCE
It will be noted that all correspondence/ communications have been handled on a daily basis by
appropriate staff. Relevant items for information and/ or action had been dealt with by
Committee members on a progressive basis. Appropriate file records for all inwards and outwards
correspondence have been maintained.
7.1 Westpac Bank Statement 45 – July 2014
7.2 Bills paid up to date.
7.3 Outstanding invoice (incoming monies) being chased up & cleared (Report)
7.4 ATO BAS Statements July 2014 to be completed by 19/08/14.
7.5 Correspondence/Mail Inward-Outward (Report)
IT WAS RESOLVED: That the inwards correspondence received and outwards correspondence is
noted and endorsed.
8. ITEMS OF BUSINESS (Agenda Items)
8.1 NBB ATO Authority Changes – Documentation forwarded to ATO to remove George Clarke
and add Steven Braddick as authorities with Lyn Coomber. In progress.
8.2 Bank Authorization – Documentation in process for Westpac to add Steven Braddick and
Amanda Fry and remove Samantha Wheeler as authorized persons. Current signatories are
George Clarke, Lyn Coomber and Samantha Wheeler (2 required). Approved to update
signatories as recorded. Steve Braddick, Lyn Coomber, George Clarke and Amanda Fry.
8.3 AGM 2015 – Date and location of next Annual General Meeting still in conversation. – ADD
TO MATRIX. RM to send out expressions of interest noting set criteria required.
8.4 Qld Country Team – Processes/Costs etc. still in conversation. Decision to be made on costs
– is this a Branch cost or is there a levy on Clubs or alternatively spread evenly across Clubs
in the branch. Treasurer to table at the next Branch meeting for decision.
8.5 Carnival Fees – recommendation to come from DOSS. Surf Sports to put forth
recommendation at the next meeting.
2
www.nbbsurflifesaving.com.au
Our Vision: “Zero Preventable Deaths in Queensland Waters”
Our Motto: “Vigilance & Service”
9
REPORTS
9.1 Branch President – George Clarke. Update on State Election – Five hour meeting before the
awards night. Some issues at this meeting / more contact / and another meeting called in regards
to the nomination of the President prior to the AGM. AGM resulted in nomination not being
accepted. Ralph is now interim President with due process to follow. Stressful week with three
days in Brisbane in meetings. Must ensure things are done right by the State to ensure candidate is
suitable. Questions raised by Councillors on process and how this could occur. President relayed as
much information as allowable. Deputy President remains in role for remaining term. Next State
meeting set for October.
Congratulations to the North Barrier winners and nominates at the State Awards Night. Fantastic
result for the Branch and Clubs. Information can be obtained on the website.
9.2 Branch Deputy President – Gary Morgan. SLSQ award winners – Also extending
congratulations to both winners at the State Awards. With the State election we can only wait for
the SLSQ positions to run its course. Helping out Adam – DOSS, with regards to old budgets and
getting behind him to help him out with Surf Sports and also volunteered to help out at the Branch
Carnivals. Providing DOSS with full support.
9.3 Regional Managers Report – Jenny Neal. Meeting with BHP on Thursday – invoice issued.
Would be great to promote with Clubs and BHP on gear received. Send some photos – ski’s / tents
anything would be good. Graeme BHP is a delight and happy to promote the relationship between
BHP and the Clubs. Brief overview of premises. Report as tabled.
Medals – to be counted and amount required still to be determined. NBB President confirmed
someone will be in to go through the medals.
9.4 Branch Secretary – Lyn Coomber. As tabled also noting Gary Radel passed on and sympathy
card has been sent from Branch.
9.4 DOLS – Frank Burke. As tabled noting an overview. The best Lifesaving meeting on record for
attendance with 13 people. Every Club represented except one. Motions within report 1. – Ratified
& 2. Ratified with a letter to be sent to State LS Director Peter Lucas – with request to see if funds
or assistance is available for the Stinger training DVD. Also contact to be made with North Qld to
see if there are options to work together on this.
9.5
DOSS – Adam Dunn
9.6
JAC – Glen Miller – Budget Report Received Attached. Minutes to be issued to NBB.
9.7
Club Presidents Reports –Arcadian SLSC – Brendan Nugent
9.8
Club Presidents Report – Ayr SLSC – Terry Lund
9.9
Club Presidents Report – Bowen SLSC – Terry Rail
9.10 Club Presidents Report - Eimeo SLSC – Bill Lansbury – Report Attached
9.11 Club Presidents Report – Forrest Beach SLSC – Chris Cantoni
9.12 Club Presidents Report – Mackay SLSC – Adam Dunn
9.13 Club Presidents Report – Sarina SLSC – Kent Street – Report Attached
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www.nbbsurflifesaving.com.au
Our Vision: “Zero Preventable Deaths in Queensland Waters”
Our Motto: “Vigilance & Service”
9.14 Club Presidents Report – Townsville Picnic Bay SLSC – Jim Heery – Report Attached
10 Other Reports
10.1 Financial Report – Director of Finance – Treasurer Steven Braddick. Overview of July results.
Budgets will be collated by the next NBB meeting.
Well done to Samantha on the great job she did whilst in the role.
Financial reports received and endorsed.
11
Business Arising from Reports
11.1 Nil.
12 GENERAL BUSINESS (late agenda items)
12.1 NBB President – Video conferencing – on trial down South and working reasonably well. May
see it at NBB by Christmas. IPad and internet connection is all that is needed to get it underway.
12.2 Deputy President – flying minutes. Who should be the recipients it the flying minute was as
an operational matter, it should be Executive? Last couple of meetings noticed there has been
some confusion between Councilors and Executives on who does what – need to sort it out and it
needs to be out in the open.
12.3 Treasurer – request to SLSQ Craig Williams in regards to Insurance costs throughout the
Branch – seeking direction from SLSQ. Basically costs for building insurance with the higher
premiums in the North Queensland is the question – is there other options or assistance.
NBB President - Frank and Lyn to please enjoy their overseas trip.
13 NEXT MEETING
The next meeting will be the 30th September 2014.
14 CLOSE
The Chairman thanked all in attendance. The meeting formally closed at 8.06 pm.
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www.nbbsurflifesaving.com.au
Our Vision: “Zero Preventable Deaths in Queensland Waters”
Our Motto: “Vigilance & Service”