Why Have Staff Meetings?
0 Build Team Morale
0 Create and Review Procedures
0 Training
0 Goal Setting
0 Coordinate Schedules
0 Celebrate!
The Key To Success
0 Preparation!
0 What is the purpose for the meeting?
0 What action do you want your staff to take?
0 Will people be motivated and perform better after the
meeting?
0 Ask yourself, “Is this meeting really necessary?”
0 “Could the objectives of the meeting be accomplished just
as effectively by talking with staff members on an
individual basis?”
Setting and Communicating
the Agenda
0 ALWAYS have a written and detailed agenda
0 Everyone has a copy of the agenda during the meeting
0 Prioritize the agenda
Define Resources
0 Vendor Resources
0 Reps
0 E-learning
0 Training Programs
0 Statistics
0 In Office Resources
0 Let your employees shine
Define Participant Roles
0 Who should attend the meeting?
0 Time Keeper
0 Time limits set and kept
0 Teacher
0 Moderator
0 Scribe
0 Off agenda (to do list)
Parking Lot
0 When focus is threatened add the topic to the
“parking lot”
0 Acknowledges and validates
0 Should be visible for everyone to see
0 Make people accountable
0 “This is interesting but can you help me understand how
it relates to the agenda item we’re discussing?”
Make It Important
0 Start ON TIME
0 Social vs Business
0 Is it worth the participant’s time
0 End ON TIME
Inspire
0 Goal Setting
0 Go beyond “what” and focus on “how”
0 Safe zone for ideas
0 Encourage everyone to share ideas
0 Ownership of goals
0 Develop ideas on how to get things done
Frequency of Meetings
0 Consistency
0 Needs
Wrap It Up
0 Schedule the meeting to end 15 minutes before the
practice opens
0 People should leave the meeting with a clear sense of
direction
0 Do they know what is expected of them?
0 Do they know who to report to?
0 Do they know the goals and deadlines?
0 Plan the follow up – who, what how
0 If the meeting is important enough to have then it’s important
to follow up
Conclusion
0 Meetings can be productive and inspiring!
0 PREPARATION is the key!
Thank You
for attending!