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AIRPORTS AUTHORITY OF INDIA
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:[email protected]
Civil airport, Jammu-Cantt-180003 (J&K) Phone: 2437843 Fax : 0191- 2454318 , Email:[email protected]
1
Ref. No.:AAI/JMU/Elect /E-NIT-13/14-15
Dt. 07.03.15
NOTICE INVITING E-TENDER (3 BOT – 3 ENVELOPE OPEN TENDER)
E - Bid No: 1000008140
1. Item rate(s) tenders are invited through the e-tendering portal by Jt. Gen. Manager (EE), AAI, Civil Airport, Jammu-180003 (Bid Manager) on behalf of Chairman, A.A.I. from
the eligible contractors for the work of “Maintenance of HVAC System of Jammu Airport” at
an estimated cost of Rs. 35.06 Lakhs with period of completion 24 months.
The tendering process is online at e-portal URL address https://etender.aai.aero/irj/portal or
www.aai.aero. Aspiring bidders may go through the tender document by “Guest User” login.
Prospective Tenderers are advised to get themselves acquainted for e-tendering
participation requirements at “Guidelines for bidders”, register themselves at AAI etendering portal, obtain ‘User ID’ & ‘Password’ and go through the ‘Self Help Files’ available
in the Home Page after log in to the portal https://etender.aai.aero/irj/portal or
www.aai.aero. They should also obtain Digital Signature Certificate (DSC) in parallel which is
essentially required for submission of their application. The process normally takes 03 days’
time. The tenderers may also take guidance from AAI Help Desk Support.
Tender fee of Rs. 568/- (Rupee Five hundred and Sixty Eight only including VAT)
will be required to be paid by way of online payment through HDFC gateway provided at the
portal itself. Last date and time of sale of tender document is 05.04.15 up to 18:00
hrs.
Last date and time for any clarifications is 06.04.15 up to 18:00 hrs.
2. Following 3 envelopes shall be submitted through online at e-portal by the bidder.
Last date and time of submission of bids (Envelope I, II & III) is 07.04.15 up to 18:00
Hrs.
Envelope-I: - Containing qualifying requirements of Contractor / Firm:The tenderer shall submit their application by downloading the “PQ Performa” from the etendering portal, fill-up the required information and upload the digitally signed file of
scanned documents and firm’s bio-data in support of their meeting each criteria mentioned
below in the “PQQ folder” in Technical Bid/ Attachments Section in the portal. Uploading of
application in location other than specified above shall not be considered. Hard copy of
application shall not be entertained.
Qualifying requirements of Contractors / Firms.
i)
Should have valid Registration on the Date of issue to Tender in appropriate class of
CPWD/ MES/ P&T/ Railways/ State PWD/ PSU/ Municipal Corporations & Development
Authorities of Delhi, Mumbai, Chennai and Kolkata (OR Agency specialized in the similar
nature of work and Registered with Registrar of companies / Firms/ Center Govt. / State
Govt.) and having Permanent Account Number (PAN).
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ii)
iii)
iv)
v)
Should have satisfactorily completed (#Phase/Part completion of the scope of work in a
contract shall not be considered, however pre-determined phasing of the work will be
accepted) work experience will be evaluated on annual basis, three works, each
of 40% or two works, each of 50% or one work of 80% of average annual
estimated cost in single contract of similar nature of work during last seven years ending
on last date (extended date) of submission of bids in India.
Client certificate for experience should show the nature or work done, the value of work,
date of start, date of completion as per agreement, actual date of completion and
satisfactory completion of work. Firm showing work experience certificate from
non-government/ non-PSU organizations should submit copy of tax deduction
at sources certificate in support of their claim for having experience of
stipulated value of work.
Should have annualized average financial turnover of 30% against works executed
during last three years ending 31st March of the previous financial year. As a proof, copy
of Abridged Balance Sheet along with Profit and Loss Account Statement of the firm
should be submitted along with the application. Firms showing continuous losses during
the last three years in the balance sheet shall be summarily rejected.
Should possess documentary proof of owning and possessing required machinery and
T&P shall also be submitted along with the application.
Envelope-II: - Technical Bid containing scanned copy of Unconditional Acceptance of AAI’s
Tender Conditions and EMD.
Details of online submission of earnest money deposit (EMD) of value Rs. 70,120/- as
stipulated in the notice inviting tender may be submitted in “Tech Bid Folder” in Technical
Bid/ Attachments section of e-tendering portal along with scanned copy of Unconditional
Acceptance of AAI’s Tender Conditions (Performa given in Tender Document).
EMD of the value Rs. 70,120/- shall be accepted online only through E-Tender Portal via
bank transfer in the form of RTGS/NEFT. Vendors shall use the Payment gateway of Indus
Ind Bank/HDFC bank integrated for the purpose with AAI E-Tender Portal.
The tenders of the Bidders who fail to submit the EMD before the stipulated time shall be
rejected outright.
Envelope-III: - The Financial e-Bid shall be submitted in “Items” sections of e-tendering
portal. Unconditional rebate i.e. header discount (%) if any is to be put in “Bid Invitation
Information- Price Component” section only.
3. Bids Opening Process is as below:Envelope-I: - Containing Documents for pre-qualification bid (uploaded by the contractors
/ firms) shall be opened on 13.04.15 at 11:00 hours. The intimation regarding acceptance
/ rejection of their bids will be intimated to the contractors/ firms through e-tendering
portal.
Envelope-II: - Technical bid opening date is 15.04.15 at 11:00 hrs. (Depending on prequalification, any changes in the date shall be intimated through “Notification to Bidder”
section).
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4.
5.
a)
b)
6.
7.
8.
If any clarification is needed from the bidder about the deficiency in his uploaded documents
in Envelope – I and Envelope –II, he will be asked to provide it through collaboration folder
in e-tendering portal. The bidder shall upload the requisite clarification / documents within
time specified by AAI, failing which tender will be liable for rejection.
Envelope- III: - the financial bids of the contractors / firms found to be meeting the
qualifying requirement and technical criteria shall be opened on 15.04.15 at 11:30 hrs.
(Depending on Technical Bid evaluation any changes in the date shall be
intimated through “Notification to Bidder” section).
AAI reserves the right to accept or reject any or all applications without assigning any
reasons. AAI also reserves the right to call off tender process at any stage without assigning
any reason.
AAI reserve the right to disallow issue of tender document to working agencies whose
performance at ongoing project (s) is below par and usually poor and has been issued letter
of restrain/ Temporary/ Permanent debar by any department of AAI. AAI reserve the
right to verify the credential submitted by the agency at any stage (before or
after the award the work). If at any stage, any information /documents
submitted by the applicant is found to be incorrect / false or have some
discrepancy which disqualifies the firm then AAI shall take the following action:
Forfeit the entire amount of EMD submitted by the firm.
The agency shall be liable for debarment from tendering in AAI, apart from any
other appropriate contractual / legal action.
Consortium / JV companies shall not be permitted. No single firm shall be permitted to
submit two separate applications.
Purchase preference to Central Public Sector Undertaking shall be applicable as per the
directive of Govt. of India prevalent on the date of acceptance.
If the entity participating in any of the tenders is a private or public limited
company, partnership firm or proprietary firm and any of the Directors/Partners/
Proprietor of such company is also a director of any other company or partner of
a concern or a sole proprietor having established business with AAI and has
outstanding dues payable to the Authority, then the said entity shall not be
allowed to participate in AAI tenders.
- Sd/(K.L. Aggrawal)
Jt. Gen. Manager (Engg.-Elect)
For & on behalf of Chairman
AAI, Jammu Airport
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Annexure-I
CHECK LIST & DECLARATION TO BE SUBMITTED BY APPLICANTS
ALONGWITH TENDER APPLICATION
Name of work: - “Maintenance of HVAC System of Jammu Airport”
1
2
Ref.
Qualifying Criterion
No
1
Name and address of the firm
2
3
Details of Registration with
CPWD/MES/P&T/Railways/State
PWD/PSU’s/ Other Govt./Semi
Govt.
Organization
or
Specialized Agency
Certificate from clients of
having satisfactorily completed
similar works.
a) Three works of
Two
works
4
Enclosure
check list
Dep. ________________
Class ___ Limit ____ Lacs
Valid Up to _______
Specialized
Agency_______
Details of the
three/Two/One works as
applicable
Registration
copy enclosed:
Yes/ No
Copy of the
certificates
enclosed: Yes/
No
40% 1. Client :
of amount OR
b)
3
Particulars
Work :
of
50%
amount OR
of Order No. & Dt.:
Cost:
c) One work of Rs. 80% of Dt. Of Completion:
average annual estimated cost 2. Client :
in single contract of similar Work :
nature of work during last 7 Order No. & Dt.:
years
ending
(extended
on
last
date Cost:
date)
submission of bids in India.
of Dt. Of Completion:
3. Client :
Work :
Order No. & Dt.:
Cost:
Dt. Of Completion:
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4
TURNOVER:
Annualized
Year INR (in Lacs)
average
financial Year
Amount
Profit
Proof of
turnover
turnover equivalent to Indian /Loss
enclosed
30% of
(Abridged
Estimate amount 11-12
during last three years ending 12-13
balance sheet
31st March of the previous 13-14
and profit &
financial year.
loss A/C) : Yes
Avg.
/ No
5
Permanent Account No. (PAN)
6
EMD
Amount
paid
through
YES/NO
Non
Judicial
Enclosed: Yes/
Online
7
Declaration
Stamp
on
paper
for
“No”
No
Outstanding Dues with AAI
8
Details
of
any
other
information
DECLARATION
I ……………………………… hereby declare that the documents submitted/ enclosed are
true and correct. In case any document at any stage found fake/ incorrect, my EMD
may be forfeited & debarred from tendering in AAI.
Date:
Signature with stamp
Authorized signatory of the Agency
................................................................................................................
Note:
All are requested to fill up the required data in the above Performa
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