ICP Council Meeting
Poitiers, France
8 -12 July 2014
AGENDA
1.0 Meeting Proceedings
1.1
Welcome: (see Welcome in Council Booklet and Official Welcome attached)
1.2
Roll call and Verification of Quorum, identification of delegation leader attached.
Welcome to Marvin Hackman from Alberta Teacher Association, Sue Sayles (assisted the French planning team) and Chris Harrison as
observer representing ESHA, our new members – AEDE, IDFO, Ken Swan.
1.3
Apologies: NAPD – Clive Byrne, APS – Pon Meng Chan, ASEPA – Fiona Forbes, Alaska – Denise Wilkinson, NASSP – BJ Paris.
Visa issues Eascow Varkey from LESPA, Edrissa Drammeh and Awa Sawanneh from Gambia; Lu Shujun (JESIE)
1.2
Schedule, meeting protocols, and housekeeping
1.3
Agenda: New items, urgent items, adoption of the agenda
Move to accept the agenda: Gabrielle Leigh (AGPPA) and seconded Bob Pratt (OPC).
2.0 Minutes
2.1
Minutes of Cairns Council Meeting July 2013, adoption of the minutes
Acceptance of minutes of Cairns Council Meeting 2013 – moved Frank Sal (ASPA) and seconded Sally Rushton (IPSHA).
2.2
Business Arising: (That which is not covered elsewhere on the agenda) -none
3.0 Correspondence: See Council Papers
3.1
Inward:
resignation of Asia/ Oceania Rep (letter tabled)
resignation of African Rep ( via email)
resignation of PLP Pty Ltd Company Secretary ( via email during Council)
2012 – Auditors Report
Bank Mecu – change to account signatories and organise online banking and debitcard facility.
Department of Consumer Affairs, Victoria, Australia requesting information pertaining to AGM and Auditors Report.
Multiple requests for the President or an Executive Representative to attend international events and member
associations annual Conferences.
3.2
Outward:
Forward documents to Past President for removal of signature from bank account.
Negotiation of payment schedules for the Web Manager.
Request for 2012 Audit Report.
Payment made to Auditors Costigan Pty Ltd.
Council 8 -11 July 2014 Poitiers
Conversant Pty Ltd re outstanding payment from the Girls Conference (August 2012)
Move to accept: Rob Nairn, seconded Vicki Shannon.
4.0 Reports
4.1
President: Lisa Vincent ( tabled and discussed)
4.2
Incoming President: Ari Polka ( tabled and discussed)
4.3
Executive Member Reports:
4.3.1 A/Africa: Alta van Heerden ( tabled and discussed).
4.3.2 Americas: Vicki Shannon ( tabled and discussed)
4.3.3 Asia-Oceania: Sheree Vertigan ( tabled and discussed)
4.3.4 Europe: Sjoerd Slagter ( tabled and discussed)
4.3.5 A/General Representive: Rob Nairn ( tabled and discussed)
NB General Executive and Africa Representatives are acting in the position.
4.4
Executive Officer: Sheree Vertigan
4.4.1 Activities Report ( tabled and discussed. Other issues raised under 3.1 & 3.2)
4.4.2 Finance:
4.4.1.1 Profit and Loss as at June 30th 2014 ( tabled and discussed)
4.4.1.3 Balance Sheet as at June 20th, 2014 ( tabled and discussed)
4.4.1.4 Audit – unable to table as currently with the auditors.
4.4.1.5 Membership Payments – invoices have been sent to all member associations according to records. Records are currently
being updated. Twenty plus associations have already paid subscriptions for 2014 although technically there is no requirement
for subscriptions to be paid before the 31/12/14, there are 24 outstanding statements.
The Executive has discussed possible strategies for dealing with bad debts and for reconnecting members who may be
overwhelmed by their debt.
A vote of thanks expressed to all of the member associations who always pay and pay on time.
4.4.3 Assets
4.4.3.1 - PLP Pty Ltd Report on Activity. There has been no activity and there have been no meetings. Company Secretary resigned.
(9th July 2014).
4.4.3.2 As there are no physical assets and as such there is no provision for depreciation. Financial assets are outlined in the
Financial Reports.
4.4.4 Membership: Subcommittee Report:
4.4.4.1 New Member – We received an application for Ken Swan (Doctrina Education) to become an Associate Member. He
Council 8 -11 July 2014 Poitiers
provided the Executive with all the necessary information and the Executive accepted the application.
Acceptance of the Reports: moved Sean Cottrell (IPPN), seconded Phil Harding (NZPF).
5.0 Business On Notice:
5.1
Draft Business Plan (circulated and updated Plan will be sent to members)
5.2
Communications Strategy (ongoing)
5.3
Web development – the new website is live and we can now begin the process of populating it.
5.4
Constitution amendments (AGM)
5.5
Regional Meetings - (reports to be distributed)
5.6
Trans Tasman Conference – presentation to Council 10 July.
6.0 Future Meetings and Conventions Proceedings
6.1
Council Meeting Dates
6.1.1 2015 Helsinki, Finland: August 1st – 2nd August (Presentation to Council 10 July)
www.facebook.com/ICP2015 or www.confedent.fi/icp2015 or www.icp.org
6.2
Conventions and Conferences
6.2.1 Helsinki Convention 2015: August 3rd – August 8th
6.2.3 Council 2016: yet to be determined
6.2.4 Convention 2017: Bordeaux but dates yet to be detemined
6.2.5 Trans Tasman Conference visit www.appa.asn.au for further details
7.0 Closure
7.1 Agreed actions from meeting
7.1.1 that the President and Executive Secretary write to the past Executive Secretary as part of the process of addressing outstanding
ICP debt.
7.1.2 that the Executive Secretary communicate the situation to members.
7.2 Meeting feedback and evaluation – formal feedback will be collated and circulated to all Council attendees.
7.3 Closing comments: We hope to see all of you in Helsinki.
S. A Vertigan
Executive Secretary
Council 8 -11 July 2014 Poitiers
Lisa Vincent
President