Senate Minutes
January 23, 2012
Opening:
Call to Order: Vice President Ruffin
Prayer
Pledge of Allegiance
Roll Call and Establish Quorum: Secretary Johnson
Reading and Approval of Minutes
Block
Chadwick
Communications
1.
Guest Speaker: Kirk Mustain-Bon Appetit Supervisor; Meredith Dickinson- Coordinator for
Environmental Justice and Sustainability for the Moreau Center
Kirk Mustain
Kirk: Welcome back-the biggest topic is the store opened downstairs. Currently open wed-sun 117. Wanted minimal hours so we could build on them as these were not budgeted items so we
wanted to make it all fit. Perishables and non-perishables and should be competitive and usable
with meal plans. Not a ton of changes in the commons. The sushi bar was a hit and miss and
comments from students made it seem more cost effective to replace it. Still making sushi out of
the back and will be in the cases. Will be having themed nights-low cost and a lot of variety.
Taking salad bar and making it a cold stone for a night. Want to recapture the goofy aspect from
when it was an all you can eat. Meal plans, 82% are still on the two lowest plans. WE ran stats on
all of the meal plans and it is almost a perfect bell curve. What you buy or don’t buy determines
our menus. Questions?
VP Ruffin: 7-11 pm?
Kirk: Yes. PM. And we will probably be adjusting those. Someone from the Beacon will be
meeting next week.
Sen. Balistreri: Suggestion I have heard is fresh produce
Kirk: some of those things are already being added
VP Ruffin: Still supporting local and sustainability?
Kirk: Aiming it at our constituency but it is convenient foods. Crackers, cookie mix, snacks. We
want to be price sensitive. I want to say yes we are when it comes to perishables.
Taylor: Do you think you are going to continue with buying food first and then presenting receipt?
Kirk: while in Salzburg you had to pay first, so we are tinkering with this idea. But before we go
through with it we have to think through all the processes. Probably 15% walked through the door
last year on 40,000 transactions a week.
Director Ducey: Watching in Cove?
Kirk: If someone is on the floor yes, but I’m not a watchman and I don’t like having my staff or
PSafe on the floor. 99% are honest, but that 1% doesn’t see it as stealing. And eventually it will
hurt all you guys.
Sen. Chamberlain: Do you know where?
Kirk: It is happening all over. In the Cove at lunch time, so easy to walk right out. I was catching
people the first day back.
Sen. Heyerly: Main justifications is the pricing-I think they are reasonable, but have you thought
of making prices available to students?
Kirk: I could but it is ultimately an officer decision. Bon Appetit does not make much money but
we just want to make sure that we are providing food you want to buy at a reasonable price. If
something is not selling, it goes away.
Sen. Chadwick: PBJ station?
Kirk: It is doing great. Was something we threw together over break and now we want to add to it.
The all day toast thing is huge.
Sen. Chadwick: Preparation of sandwiches themselves?
Kirk: Food contamination becomes the biggest issue; otherwise we would probably do that. There
are a lot of food allergies on the rise.
Sen. Block: Why is market closed Mon./Tues.?
Kirk: Wasn’t in my budget and is built around one employee. Before throwing a bunch of staff at
it we want to make sure it works. If there is a need we will continue adding service
Sen. Robinson: Name?
Kirk: Market used to be behind Haggerty/Tyson and it started as a joke and stuck.
Sen. Hamm: What would you estimate for the percent of meal points spent on tea/coffee?
Kirk: 15-20%. We will not be raising prices this year like Starbucks has.
Meredith Dickinson
Meredith: Thank you for hosting me. As coordinator I have a spring semester campaign that is
underway. We have joined campus conservation national. CCN is an organization meant to lessen
the energy and water consumption in dorms. It is a national campus and the national goal is one
gigawatt hour saved and only one dorm will win. We will also have a UP winner. Is a 3 week
competition Feb15-Mar7 and there are 9 residence halls competing. We are getting involved to
decrease energy/water, increase engagement, dorm pride, and community. UP also has a
commitment to sustainability and hopes to be carbon neutral by 2040 in which step 1 is
operational saving. Strategic plan is Goal 5 to increase UP visibility. CCN will give the winning
dorm building hardware, top 10 will get renewable energy credits, and UP dorm will get $500
grant. Currently recruiting for student leaders: Faith and leadership mgr., dorm captain, direct
action, and many others. Student dorm captains: 1 per dorm minimum, and hopefully 1 per floor
and there will be mission-based engagement (Teaching/Faith/Service). Need a lot of student
leaders and a lot of excitement. I’m in the Moreau Center x7132. We need anyone and everyone.
Sen. Chamberlain: Other than shorter showers and turning off lights, what’s the contribution
efforts?
Meredith: Students will create a best practices campaign. Possibly turning off comp at night.
Unplugging room fridge. Water is essentially in the bathing. This could also spread throughout
campus-some have adopt a building program or work with IT.
VP Ruffin: I think this would be perfect for our dorm Senators to bring to hall councils. Easy and
awesome ways to get involved and show leadership.
Sen. Resendez: If we know someone, just give them your contact info?
Meredith: Yes, thank you. [email protected]
2. Visitor’s open forum
Kuffner: Gonzaga game is Thursday-wear purple! Hosting an American Idol Watch Party in the
Anchor on Wed.
Sen. Weedin: This is Olivia and Sarah, both are Ed. majors.
VP Ruffin: Day after break and already has guests. Awesome! 2 claps.
3. Open Senate Positions: 1 Senior, 1 Haggerty-Tyson Hall, 1 CAS, 2 off-campus, 1 Non-Traditional
CH: Have 2 weeks. So please let friends know.
Reports
1. Executive Board: ASUP President Imfeld
Met with Paul Luty, basic plan for Anchor is to have a covered patio with heating and panels of
windows that can be popped open.
Major Project Fund: ADvantage computer was just installed today.
Poorman/Olinger are going on retreat to meet with Board of Regents
Feedback from evaluations: The one thing that spoke to me is to be involved with a more variety
of students on campus. You can also come see me or text me anytime.
2. Treasurer’s Report: Treasurer Chu
Spend money!
Last semester spending (tentative) $180,000 which is about $20 going into endowment.
Funding was cut from budget and potential for it to be cut completely. If you know any
constituents who want to participate let them know and encourage going.
Evaluations: Appreciate all the comments. Make sure that all reallocations will fall into the correct
criteria as well as a spending report you can all access.
3. Campus Program Board: Director Ducey
4.
5.
6.
7.
8.
Coffeehouse on Friday at 10-Joe Brooks
50/50 was 237 and 210
This week is Tower Heist.
DOD is on Feb. 4-if you can tell your constituents that we will not be breathalyzing unless PSafe
has a reason to do so. Ticket sales start Monday and the schedule will be posted.
Sign up sheet to do ticket sales for next week.
Alc. Ed is 10:15 on Monday in Chiles. Interactive. Tickets are $5 and no bags, backpacks, or
purse.
CPB Constitution passed-working on a logo
Evaluation-Numbers from last year and working on making communication better. CPB is a
branch of ASUP and my reports are given on CPB events. A large portion of the budget is given to
CPB which is why I want to share all the great things we do with you. I can try to learn of other
events on campus and let you know, but they are all posted online.
Elections: Secretary Johnson
Executive Board elections are underway. Applications are due February 4-begin encouraging
participation.
Also positions on Senate and Elections Committee
President Imfeld and I are co-chairing Senior Gift Committee and will be meting with Leanne
from Development tomorrow.
Evaluations: I send out the agendas on Sunday as a recommendation from past Secretary Burelle,
that way it doesn’t get lost in your inbox and it’s fresh in your mind for Monday. I can definitely
adjust my schedule to send out minutes earlier if that is what you want-I’m here for you so just let
me know!
VP Ruffin Report
Discussed at retreat my evaluations. I will work on my bias during minutes and I will also work
on keeping my comments limited during meeting. I am strategic about sending out the weekly
debrief and will not send them out earlier because I want to make sure I
Senate Standing Committees:
a. Infrastructure
Sen. Hamm: Nothing to report
Meeting 4:00 on Mondays in Shiley 319
b. Community Relations
Sen. Brown: Met with Trixies Beauty Bar about Scavenger Hunt.
Meeting will be Mondays 4:30 in Commons
c. Club Recognition
Sen. Balistreri: Issues with non Senate member. Working on that
Meeting this Wednesdays 1:00-1:30 to discuss clubs with Advisor Koffler
d. Campus Affairs
Sen. Ross: Kirk said is what we had to report
Meetings Mondays at 4:00 Shiley 319
e. Campus Security and Maintenance
Sen. Resendez: Public Safety hosting a bike safety event. No academic buildings will be
open during breaks (Provost)
New library will have 24 hour spaces
Meetings Wed 8:30 in Commons
Tues 4-5 is meeting with PSafe and PPlant
f. Oversight
Sen. Taylor: Tues. 4 in St. Mary’s
g. ASUP Awareness
Sen. Vasconcellos: Meetings Mondays after Senate
Sen. Welland doing blog this week
American Idol viewing party 8 on Wed.
VP Ruffin: anyone who wants to attend another committees meeting you are welcome to.
University Committees
Constituency Reports
Sen. Chadwick: Shower in 2A out of service for at least 4-5 day.
VP Ruffin: Request?
Sen. Chadwick: Been cautioned off. PPlant has been in there.
Sen. Weedin: Redbox on campus?
Sen. Milligan: Really happy with PBJ station. Notation for vegetarian options. Plastic found in
vegan station in cove today
Sen. Weedin: Ed majors for unlimited bike rentals!
Old Business
a.
Resolution 12-01: Graduation Pledge
Sen. Vasconcellos: Here to answer any questions
Sen. Block: Have you had any more ideas about funding?
Sen. Vasconcellos: ASUP will only provide ribbons, that funding could come through a
number of different sources and departments. Another option is leftover money from
clubs. We could also ask for donation.
Sen. Heyerly: If we were to pass this, would this be passed on to the administration
Sen. Vasconcellos: Zack will tale to Fr. Bill and he will decide whether it is applicable to
university. The alliance would be able to call UP a school that supports their mission.
Also included would be a way to recognize those graduates and provide them the
opportunity
Sen. Huynh: Specific club that will take on responsibility that makes sure this continues?
Sen. Vasconcellos: If passed we would definitely be a part of that process, and there are
clubs on campus like college ecology that have expressed interest
Alissa White: Part of College Ecology and we have already discussed having room in our
spring budget for something like this.
New Business
a.
Petition For Senior Class Senator-Alissa White.
Alisa: I’m a senior nursing major petitioning for the Senior Senate chair. I have wanted to
do senate since freshmen year but my schedule hasn’t let me. I always wanted to know
more about the ASUP process and what they do for students. Also staying informed and
creating involvement.
Sen. McKay: How would you plan on meeting and working with Sen. Risinger?
Alisa: Member of many clubs, student nursing association, classes, and friend circles.
Could easily get information out.
Sen. Chadwick: Why did you not petition in at the beginning of year?
Alisa: Conflicted with my schedule.
Sen. Hamm: close meeting
VP Ruffin: Meeting closed. Welcome Senator White!
Open Forum
VP Ruffin: Looked into Redbox for campus previously and we were not big enough money makers for
them. Decided to go through another company that would charge $35 when you rented and became
unsuccessful.
Adjournment
Submitted by:
Kristin Johnson
ASUP Secretary 2011-2012
[email protected]