The EU Support to Ukraine’s Regional Development
Policy Programme
Call for proposals: No 1 “Support to Ukraine’s Regional
Development”
No 2 “Support to Conflict Affected
Communities in Ukraine”
<Please leave appropriate and delete highlighting>
Project:
<Please insert the title of your project>
FINAL NARRATIVE
REPORT
Reporting period:
This project is financed by
the European Union
DD.MM.YYYY
- DD.MM.YYYY
<Please insert
logo of your
organization>
A project is implemented by
<Please insert name of your
organisation>
<This is the template for the Final Narrative Report of your project. It has all necessary formatting
and contains instructions and explanations. All such instructions and explanations are written in <>
brackets in red fonts.
For your convenience this template contains instructions that are given in the Annex VI to your
Grant Contract ‘Interim Narrative Report’ as well (in blue fonts).
Following instruction please insert required information in the template wherever it is highlighted
with green colour.
Do not forget delete all instructions and explanations in red and blue fonts as well as green
highlighting after completion of your report.
Note, this template is prepared for double-sized printing!>
• <This report must be completed and signed by the Contact person of the Coordinator.
• The information provided below must correspond to the financial information that
appears in the financial report.
• Please complete the report using a typewriter or computer (you can find this form at
the following address <Specify>, <Please insert> or <Please elaborate>).
• Please expand the paragraphs as necessary.
• Please refer to the Special Conditions of your grant contract and send one copy of the
report to each address mentioned.
• The Contracting Authority will reject any incomplete or badly completed reports.
• Unless otherwise specified, the answer to all questions must cover the reporting
period as specified in point 1.6.
• Please do not forget to attach to this report the proof of the transfers of ownership
referred to in Article 7.5 of the General Conditions.>
This document has been produced with the assistance of the European Union. The content of
this document is the sole responsibility of <Beneficiary(ies)’s name> and can under no
circumstances be regarded as reflecting the position of the European Union.
Table of Contents
<This is automatic table of contents. After you have had your report complete do not forget to
renew the table (click on the table and choose ‘renew the table’.>
List of Acronyms Used in the Report ..................................................................................... 4
1.
Description ................................................................................................................. 5
2.
Assessment of Implementation of Action Activities .................................................. 6
3.
2.1.
Executive Summary of the Action ...................................................................... 6
2.2.
Results and Activities ......................................................................................... 8
2.3.
Follow up of the Action .................................................................................... 10
2.4.
Cross-Cutting Issues ......................................................................................... 11
2.5.
Monitoring and Evaluation............................................................................... 11
2.6.
Lessons Learned ............................................................................................... 12
2.7.
Materials Produced .......................................................................................... 12
2.8.
Contracts Awarded........................................................................................... 12
Beneficiaries/Affiliated Entities and Other Cooperation ......................................... 12
3.1.
Relationship between Beneficiaries ................................................................. 12
3.2.
Further Cooperation......................................................................................... 13
3.3.
Relationship with State Authorities ................................................................. 13
3.4.
Relationship with Other Organisations ............................................................ 13
3.5.
Links and Synergies with Other Actions ........................................................... 14
3.6.
Building upon / Complementing Previous Actions .......................................... 14
3.7.
Cooperation with Contracting Authority Services ........................................... 15
4.
Visibility .................................................................................................................... 15
5.
Location of records, accounting and supporting documents .................................. 15
Annexes ............................................................................................................................... 16
Annex 1. <Please insert Title> ........................................................................................ 17
3
List of Acronyms Used in the Report
<Please insert
acronym>
-
<Please insert definition of the acronym>
4
1. Description
<Information required below must be absolutely identical to the grant contract (please see Full
Application Form, Annex I to the Grant Contract).>
1.1. Name of Coordinator of the Grant Contract:
<Please insert>
1.2. Name and title of the Contact Person:
<Please insert>
1.3. Name of Beneficiary(ies) and affiliated entity(ies) in the Action:
<Please insert>
1.4. Title of the Action:
<Please insert>
1.5. Contract number:
<Please insert>
1.6. Start date and end date of the Action:
<Please insert>
1.7. Target country(ies) or region(s):
<Please insert>
1.8. Final beneficiaries &/or target groups (if different) (including numbers of women and
men):
<Please insert>
1.9. Country(ies) in which the activities take place (if different from 1.7):
<Please insert>
<For position 1.9 please insert “N/A” in the case if activities of your project do not take place
outside Ukraine.>
5
2. Assessment of Implementation of Action Activities
<The Final Narrative Report is an along standing document. Moreover the Contracting Authority
can take decision on making it publicly available. It should be user friendly and clear to wider
auditory even those readers who do not familiar with specific requirements, terminology and other
project documentation (such as Project Description, Action Plan, Logframe, and etc.).>
2.1. Executive Summary of the Action
<Please give a global overview of the Action’s implementation for the whole duration of
the Project>
<This section of the Report should contain brief but comprehensive description of the Project
implementation process. It should be organised in logical order and cover all thematic
areas/topics/working packages touched upon by the project. It could be recommended to
coordinate structure/general order and contents of the Executive Summary with the Description of
the Action (Annex I to the Grant Contract) to follow the same concept as it was taken in the Project
Application. However this overview should give correct description of the actual project
implementation process. Specific stress and appropriate brief comments should be given to all
deviations occurred in comparison to initial panning (timing, order and contents of activities,
achieved results and etc.). Information provided in the Executive Summary must be carefully
coordinated with the other sections of the Final Narrative Report as far as this section summarises
key issues that are given in details in the other sections of this Report. That is why the Executive
Summary of the Action is to be checked for coordination with other sections of the Report after
completion.>
<Please elaborate>
<What has been the outcome on both the final beneficiaries &/or target group (if
different) and the situation in the target country or target region which the Action
addressed?>
<Please give description of outcomes-impacts your project is imputing in. This description is about
positive change that initially (at the stage of preparing the project application) was considered as
required necessity at the level of target groups and final beneficiaries. In concentrated form this
outcomes-impacts are defined in the very bottom of the Logframe (line “Overall Objective(s)”).
Indicate has your project already positively impacted target groups and final beneficiaries and in
what way (or it is expecting in the nearest future; when exactly); how these positive achievements
will be sustained after the end of the project? It would be recommended to quote definition of the
Overall Objective(s) and relevant indicators (please see the Logframe) and give appropriate
comments on the progress, benefits/positive changes at the level of target groups and final
beneficiaries already achieved, expecting in short-, mid- and/or long-term perspective if relevant.
It is possible to use model similar to those as provided below for specific objective(s) and specific
objective’s indicators:
Overall objective O1: <Please insert definition of the overall objective as it is in the
Annex I to the Grant Contract>
6
O1 Indicator 1.1 “<Please insert definition of the indicator as it is in the Annex I to the
Grant Contract >”
Target value - <please provide planned qualitative and quantitative value of the
indicator as it is in the column ‘Objectively verifiable indicators of achievement’ of the
Logframe>
Achieved value - <please provide actual qualitative and quantitative value of the
indicator achieved by the end of the reporting period>
<Please give comments and explanations necessary with regards to the actual level of
achievement of the indicator. Remember, that your project provides input to achievement of the
Overall Objective(s) and some positive effects may be achieved in some time perspective after
finalisation of your project. All deviations occurred and/or expecting in comparison to the initial
planning (target value) require specific comments and explanations (any obstacles, complications
that negatively affected achievement of the planned value, and etc.).
Please indicate how you ensure sustainability of these positive impacts as well as synergy with
other efforts to achieve Overall Objective(s).
Numbering of objectives, results, activities and indicators is given above and below as an example.
In your Final Narrative Report please use numbering as it is in the Annex I to the Grant Contract (it
should be coordinated with the Logframe, Action Plan and sheet 2 ‘Justification’ of the Budget).>
Overall objective O2: ...
<Please elaborate>
<Please list the indicators of the Specific Objective, and provide level of achievement if
available at this stage :>
Specific objective (SO): <Please insert definition of specific objective as it is in the
Annex I to the Grant Contract>
SO Indicator 1 “<Please insert definition of the indicator as it is in the Annex I to the
Grant Contract >”
Target value - <please provide planned qualitative and quantitative value of the
indicator as it is in the column ‘Objectively verifiable indicators of achievement’ of the
Logframe>
Achieved value - <please provide actual qualitative and quantitative value of the
indicator achieved by the end of the reporting period>
<Please note that as opposed to the indicators for overall objective the target value of indicators
for specific objective(s) and results should be achieved in full by the end of the project. Give
comments and explanations necessary with regards to the actual level of achievement of the
indicator. All deviations occurred in comparison to the initial planning (target value) require
specific comments and explanations (if it is not achieved by the end of the project, please explain
why and define whether and when it is expected to be achieved in full; where there any obstacles,
complications that negatively affected achievement of the planned value, and etc.).>
<Please elaborate>
<For each indicator please use identical approach to the description.>
7
SO Indicator 2 “<Please insert definition of the indicator as it is in the Annex I to the
Grant Contract >”
...
<Please continue for each indicator and each specific objective if relevant>
<If your project includes several specific objectives, please give overview of the progress achieved
with regards to each specific objective and corresponding indicators e.g.
Specific objective 1 “...”
SO1 indicator 1.1 “...”
SO1 indicator 1.2 “...”
...
Specific objective 2 “...”
SO2 indicator 2.1 “...”
SO2 indicator 2.2 “...”
...
However as it was mentioned above please use numbering compatible with that you have already
introduced in the project description.
In spite of the template of the Final Narrative Report (Annex VI to your Grant Contract) does not
set any volume limitations for this section, the Executive Summary must be as brief and specific as
possible. More detailed information should be provided in the corresponding sections of the
Report as follow.>
2.2. Results and Activities
<What is your assessment of the results of the Action so far? Include observations on the
performance and the achievement of outputs, outcomes and impact in relation to
specific and overall objectives, and whether the Action has had any unforeseen positive
or negative results.>
< Here you should give structured description and explanations for all project results and activities
grouped according to the general logic of your project (please refer to the Logframe of your
project). This description should include as initially planned results and activities as unforeseen
positive and negative results and additional activities. Some of unforeseen results possibly have
been mentioned in the Interim Report if it was foreseen in your Contract (please refer to the
section 2.2 of the Interim Report). You should introduce special system for numbering of such
additional results and activities coordinated with general approach you have used in the Project
Application and Interim Report. The general logical order of this section should be very clear, for
example, as it is outlined on the models below with adjustments according to the actual project
implementation logic if necessary:
8
Activity(ies)
Result
•Indicator(s) of
the Result
or
Activity(ies)
Result(s)-Output
•
• Indicator(s) of
the Result(s)Output
Result-Outcome
•Indicator(s) of
the ResultOutcome
or any other logical order as it has been foreseen in the project.>
<Following Annex 1 to the Grant Contract, namely Logframe, Action Plan and Budget,
please list all the results with progress of the related indicators and all the related
activities implemented during the reporting period. Please give numbering of result and
indicators in correspondence with the Annex I to the Grant Contract.
In case unit costs, lump sums or flat-rates are agreed, please provide the necessary
information justifying the costs in the financial report (ex. number of actual units etc.).>
R1 “<Please insert the title of result 1>”
<Quantify the achievement of each result from the beginning of the action and explain
any changes, especially any underperformance; refer to the indicators and assumptions
in the Logframe:>
R1 Indicator 1.1 “<Please insert definition of the indicator>”
Target value - <please provide planned qualitative and quantitative value of the
indicator as it is in the column ‘Objectively verifiable indicators of achievement’ of the
Logframe>
Achieved value - <please provide actual qualitative and quantitative value of the
indicator achieved by the end of the reporting period>
<Please provide comments and explanations necessary with regards to the actual level of
achievement for the indicator. All deviations occurred in comparison to the initial planning (target
value) require specific comments and explanations. If it is not achieved by the end of reporting
period, please define when it is expecting to be achieved in full; where there any obstacles,
complications that negatively affected achievement of the planned value, and etc. Coordinate this
information/assessment with column “Sources and means of verification” of the Logframe and
provide appropriate references and copies of supporting documents in the annexes to this Report
if appropriate.
9
Give explanations with regards to each indicator, e.g. level of achievement; provide
information/assessment whether indicator have already achieved/will be achieved in full, any
unexpected initially impediments, inconsistencies and etc.? >
<Please elaborate for all result indicators>
<List and comment progress achieved for each activity planned for delivery corresponding result.>
R1 Activity A1.1 “<Please insert definition of the activity>”
<Topics/activities covered>
<Please provide details what exactly have been done within frames of this activity (give details of
sub-activities if it is relevant).>
<Please elaborate>
<Give reason for any changes in the planned activity [please explain any problems (e.g.
delay, cancellation, postponement of activities) which have arisen and how they have
been addressed] (if applicable).>
<Please coordinate information presented here with the General Conditions, Article 9 –
Amendment of the Contract (Annex II to the Grant Contract), and provide references to the
corresponding requests and/or informational letters to the Contracting Authority with regards to
the introduced changes.>
<Please elaborate>
<Please list any risks that might have jeopardised the realisation of some activities and
explain how they have been tackled.>
<This information requires coordination and with the section 2.1.4 “Sustainability of the action” of
the Full Application Form and the last column “Assumptions” of the project Logframe. Please pay
specific attention to additional risks and assumptions that was not foreseen initially but have
influenced this activity as negative as positive way.>
<Please elaborate>
R1 Activity A1.2 “<Please insert definition of the activity>”
<Please continue for each activity implemented to deliver result R1>
<For each result and corresponding activities please use identical approach to the description.>
R2 “<Please insert the title of result 2>”
R2 Indicator 2.1 “<Please insert definition of the indicator>”
<Please provide similar description for each result, indicator and activity as it is outlined
above >
2.3. Follow up of the Action
<Describe if the Action will continue after the support from the European Union has
ended. Are there any follow up activities envisaged? What will ensure the sustainability
of the Action?>
10
<Please refer to the section 2.1.4 “Sustainability of the Action” in the Description of the Action (Full
Application Form of your project).Provide evidences that planned follow-up activities, sources of
revenue for covering all future operating and maintenance costs as well as specific provisions for
financial, institutional, policy level, and environmental sustainability of the project results are
foreseen and operational. In the case of any change please provide comments and explanations
how you ensure sustainability of project results in new conditions. The contents of this section
should be coordinated with the contents of the previous section of this Report 2.2 “Results and
Activities” and section 2.1.4 “Sustainability of the Action” of the Full Application Form taking into
consideration all internal adjustments of the project and changes of external conditions if any (e.g.
legislative and/or institutional framework).Please be as specific as possible with regards to the
sustainability of key project deliverables.>
<Please elaborate>
2.4. Cross-Cutting Issues
<Explain how the Action has mainstreamed cross-cutting issues such as promotion of
human rights,1 gender equality,2 democracy, good governance, children’s rights and
indigenous peoples, environmental sustainability3 and combating HIV/AIDS (if there is a
strong prevalence in the target country/region).4>
<Please coordinate the contents of this section with section 1.3.4 “Particular Added-Value
Elements” of the Concept Note. Provide additional evidences how your project has mainstreamed
EU cross-cutting policies if relevant.>
<Please elaborate>
2.5. Monitoring and Evaluation
<How and by whom have the activities been monitored/evaluated? Please summarise
the results of the feedback received from the beneficiaries and others.>
Please coordinate the contents of this section with clause “The procedures for follow up and
internal/external evaluation” in the section 2.1.2 “Methodology” of the Full Application Form and
give description of actual procedures of monitoring and evaluation. Provide information on
Please note that links in the footnotes are actualised.
1
Including those of people with disabilities. For more information, see ‘Guidance note on disability and
development’ at https://ec.europa.eu/europeaid/sites/devco/files/methodology-guide-on-disabilitydevelopment-for-ec-delegations-services-200303_en_2.pdf
2
3
4
https://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-developmentcooperation_en
Guidelines for environmental integration are available at:
https://ec.europa.eu/europeaid/sectors/environment/environment-and-green-economy/climatechange-and-environment_en
Please refer to EC Guidelines on gender equality, disabilities, etc.
11
feedback received from representatives of target groups and final beneficiaries (e.g. how they
assess information or training delivered by the project, facilities or other services provided).>
<Please elaborate>
2.6. Lessons Learned
<What has your organisation or any actor involved in the Action learned from the Action
and how has this learning been utilised and disseminated?>
<Please elaborate>
2.7. Materials Produced
<Please list all materials (and number of copies) produced during the Action on whatever
format (please enclose a copy of each item, except if you have already done so in the
past, e.g. submitted with the Interim Report).
Please state how the items produced are being distributed and to whom.>
<This information can be provided in the table.>
<Please elaborate>
2.8. Contracts Awarded
<Please list all contracts (works, supplies, services) above € 60 000 awarded for the
implementation of the Action since the last interim report if any or during the reporting
period, giving for each contract the amount, the award procedure followed and the
name of the contractor.>
<Please coordinate this section with section 2.3 of the Interim Report where you possibly have
provided this information for reporting period. If so please use similar approach.>
<Please elaborate>
3. Beneficiaries/Affiliated Entities and Other Cooperation
3.1. Relationship between Beneficiaries
<How do you assess the relationship between the Beneficiaries/affiliated entities of this
grant contract (i.e. those having signed the mandate for the Coordinator or an affiliated
12
entity statement)? Please provide specific information for each Beneficiary/affiliated
entity.>
<Please provide information how all project implementers (project Coordinator, Co-beneficiaries
and affiliated entities if any, assess relationship and interaction throughout the whole project
implementation period. Ask all parties provide information structured information with regards to
the specific topics, e.g. project management, transfer and utilisation of finances, coordination of
project activities, internal project information and communication and etc. (please refer to the
Partnership Agreement). This description should incorporate opinions, views and actual experience
of each beneficiary.
In the case when there no other beneficiaries (co-applicants and affiliated entities) participating in
the implementation of the action, please put “N/A” under this subheading.>
<Please elaborate>
3.2. Further Cooperation
<Is the above agreement between the signatories to the grant contract to continue? If
so, how? If not, why?>
<Please elaborate>
3.3. Relationship with State Authorities
<How would you assess the relationship between your organisation and State authorities
in the Action countries? How has this relationship affected the Action?>
<Smooth implementation of the project depends on other central state and regional authorities
e.g. in terms of project registration, exercising necessary tax exemptions, obtaining construction
permissions, following required procurement procedures, and etc. Please give details how
relations/interactions with State authorities affected the project implementation process both
positively and negatively.>
<Please elaborate>
3.4. Relationship with Other Organisations
Where applicable, describe your relationship with any other organisations involved in
implementing the Action (as positive as negative):
•
•
•
Associate(s) (if any). In the case if your project has provisions for participating
Associate(s)
Sub-contractor(s) (if any). Please give descriptions and explanations on
contracting procedures.
Final Beneficiaries and Target groups. How they were involved in the project
implementation process, are they satisfied with the progress achieved and
results delivered and etc. Coordinate with the section 1.1.3 of the Concept Note.
13
•
Other third parties involved (including other donors, other government agencies
or local government units, NGOs, etc.). Please cover such issues as information
dissemination, experience exchange, additional support and inputs, and etc.>
<It is possible to organise this section with several subsections, e.g.
3.4.1. Other organisations and structures involved
(Please subdivide into categories and give brief overview of all organisations involved in
the project implementation process and utilisation of project results).
The following subsections should be coordinated according to the categories defined in
the 3.4.1 above
3.4.2. Associates
3.4.3. Subcontractors
3.4.4. Target groups
(Please do not forget coordinate this and following subsection with the project
application and explain all deviation occurred if any)
3.4.5. Final Beneficiaries
3.4.6. ...>
There is opportunity for evaluating and providing relevant comments with regards to support
provided by the Support Ukraine’s Regional Development Policy Project (subsection “Other third
parties involved>
<Please elaborate>
3.5. Links and Synergies with Other Actions
<Where applicable, outline any links and synergies you have developed with other
actions.
Please coordinate with section 1.1.2 of the Concept Note. In the case there are no links and
synergies with the other actions please put “N/A”.>
<Please elaborate>
3.6. Building upon / Complementing Previous Actions
<If your organisation has received previous EU grants in view of strengthening the same
target group, in how far has this Action been able to build upon/complement the
previous one(s)? (List all previous relevant EU grants).>
<Please coordinate with section 1.1.2 of the Concept Note.>
<Please elaborate>
14
3.7. Cooperation with Contracting Authority Services
<How do you evaluate cooperation with the services of the Contracting Authority?>
<Please elaborate>
4. Visibility
<How is the visibility of the EU contribution being ensured in the Action?
Please give details of implementation communication plan of your project with specific
attention to activities and efforts ensuring visibility of EU's financial contribution into the
action. Please provide visibility in the Annex to this report.>
<Please elaborate>
<The European Commission may wish to publicise the results of Actions. Do you have
any objection to this report being published on the EuropeAid website? If so, please
state your objections here.>
5. Location of records, accounting and supporting
documents
<Please indicate in a table the location of records, accounting and supporting documents
for each Beneficiary and affiliated entity entitled to incur costs.>
<Please elaborate>
Name of the contact person for the Action:
<Please insert initials and Family Name>
Signature:
Location:
<Please insert City,
Region, Country
names>
Date report sent:
DD.MM.YYYY
Date report due:
DD.MM.YYYY
15
Annexes
16
Annex 1. <Please insert Title>
17