INTERTANKO Technical Seminar
Mumbai 19th September 2005
Ship Inspections & The Screening Process
Capt Howard N. Snaith. Master Mariner. M.N.I.
Director, Marine, Ports, Terminals, Chemical & Environmental
Preparing for the inspection
• The onboard inspection can only be successful if
the tanker is prepared for the inspection.
• The inspector who is to carry out the inspection
will start to collect impressions from even before
the time he takes his first step onto the gangway
and will continue to do so until he takes the last
step off the gangway.
First Impressions are Important
SELF INSPECT
Make sure that each head of department has completed his own
inspection before arrival at port and that any deficiencies have
been reported/corrected.
This should be incorporated into the normal routine guidelines.
An effective way of administering this is to introduce a SelfAssessment form covering the relevant areas
Have
Them
Ready
The Inspector will probably want to see a copy of the following:
• Classification Document
• Certificate of Registry
• Cargo Ship Safety Construction Certificate
• Cargo Ship Safety Equipment Certificate
• Safety Radiotelegraphy Certificate
• Load Line Certificate
• IMO Certificate of Fitness
• IOPP Certificate & Supplement
• Certificate of Financial Responsibility
• A Crew List
• A Drawing of the vessel’s cargo tank arrangement
• Vessel’s Safe Manning Document
• Officers’ Licenses
• Health Certificates
• P&A Manual
• Approved COW Manual
• Approved Ballast Manual
• Oil/Cargo record book
• Oil transfer procedures
• Garbage log for compliance with MARPOL Annex V
• Proof of cargo hose/piping testing
• Proof of fixed and portable fire fighting equipment servicing
• Proof of professional servicing of breathing apparatus
• Proof of life raft servicing
• Settings for vessel’s PV valves
• Shipping document and cargo manifest
• Inhibitor Certificates
• Declaration of Inspection if transferring bunkers
• Cargo Information Cards for the cargo on board
• Inert Gas Manual
• Waiver Letters, if any
• Vessel Response Plan
• Safety Manual
• Vessel Operation Manual
• Company’s policy for upgrading and training.
Have
Them
Ready
In the
Same
Order as
The
VIQ
Be Prepared to Calibrate and/or
Demonstrate the Proper Operation of:
• Combustible gas detectors or fixed gas detection system
• Oxygen analyser
• Toxic gas detector
• Overboard discharge monitor
• Cargo pump Emergency shutdown and bearing alarms
• High level alarms
• Overfill alarms
• Quick closing valves.
Be Prepared to Demonstrate the Proper
Operation of the Following
Systems/Alarms:
• Inert Gas system alarms
• Oily water separator
• Fire fighting systems
• Steering gear
• Emergency generator
• Engine room ventilation shutdowns
• Fuel oil cut-off valves
The following items are of vital importance as
these provide an overall impression of the
vessel, and will play an essential part in how the
inspection will be conducted.
Gangway:
Signs:
Crew:
Deck Watch:
Fire Equipment at the Manifold:
Deck:
Scuppers:
Cargo Information:
Emergency Equipment:.
Moorings: In good order, no lines on the winch ends.
Accommodation: All doors closed, clean and in proper order.
The Inspection
Remember you do not Pass or Fail a Vetting Inspection !
That Decision is made Later
Make sure that the Inspector is accompanied around the Vessel
during the Inspection by either the Master of a Senior Officer
Some of the most common deficiencies found in the following
areas:
• Bridge and Radio Room
• Cargo Control Room and Tank Deck
• Engine Room and Steering Gear
• Accommodation/Galley
The Close Out Meeting
Make sure you all agree – Get it Right at This Stage
THE CLOSE OUT MEETING
All inspectors should sit down and discuss observations and comments
after the inspection is completed.
•
If not, the Master should record a written objection that this has
not taken place and inform his company immediately.
•
The inspector gives the Master a written list of the observations
found.
The INTERTANKO Vetting Inspection Feedback
Forms indicate that in 3% of cases Observations
are not being discussed
Q4. Did the inspector discuss any observations found
before leaving the vessel?
120
100
97
97
80
2003
60
2004
40
20
3
3
0
Yes
No
BUT….The INTERTANKO Vetting Inspection
Feedback Form Indicates :37% change the observation due to the discussion
Q5. Did the inspector change his opinion due to
discussions of the observations?
70
60
50
40
30
20
10
0
59
57
38
37
2003
2004
5
YES
NO
4
N/A
Owners Comments To the Inspectors
Observations
The Charterer is looking for quality Comments that indicate the
observations are taken seriously.
Your replies will be used as a measure of your quality
management.
You should be able to identify the “ROOT CAUSE” of ANY
deficiency.
Some examples of “BAD” Owners Comments are:
“The Deficiency has been rectified”
“We have instructed the Master not to do it again”
“The Spare Parts are on Order”
You Need to explain that the problem which caused the deficiency
has been also been corrected - not just the deficiency
The Screening Process
In addition to the vetting inspection and the owners comments, the
charterer will also screen a host of other elements about the owner
and his operation before a decision is made regarding “acceptance”.
ELEMENTS THAT CONTRIBUTE TO VETTINGACCEPTABILITY
g
CLASS SOCIETY
OWNER/OPERATOR
AGE OF VESSEL
FLAG
DRYDOCK/FATIGUE ANALYSIS
(15 YEARS + )
CREW
CLASS RECOMMENDATIONS
BALLAST ARRANGEMENTS
ACCEPTANCE BY OTHER CHARTS
LSA
INCIDENT HISTORY
“ACCEPTABILITY”
MOORING EQUIPMENT
BRIDGE PROCEDURES
FFA
CAP RATING
(15/20 YEARS +
)
PSC RECORDS
CERTIFICATION
LOAD LINES
ENGINE ROOM &
STEERING GEAR
TERMINAL REPORTS
GENERAL APPERANCE
OPERATING LEVEL(MANNING)
MANAGEMENT
D&A POLICY
SAFETY MANAGEMENT
CARGO & BALLAST SYSTEMS
ISPS
IG SYSTEM & COW SYSTEMS
OFFICER/CREW TRAINING & CERTIFICATION
The 6th Edition of
“A Guide to The Vetting Process” is due to be
Published in 3 weeks time
Order Now !
The 6th Edition will Contain:
A Guide to Vetting Inspections
OCIMF/SIRE
Chemical Distribution Institute
Regional Port State Control Agreements
Port State Control Inspection in Australia
Port State Control Inspection in the United Kingdom
Port State Control Inspection in the U.S.A.
Enhanced Survey Programme
The Different Oil Company Vetting Requirements
Detention Review Overview
Expanded Inspections with the Paris MOU
INTERTANKO Terminal Vetting Project
Paris MoU Detention Review Procedures
Guide to Master for USCG Visits
Generic Appeal Letter for USCG Interventions
INTERTANKO’s Charter Vetting Clauses 2001
The importance of submitting VPQ’s to SIRE
INTERTANKO Standard Inspection Feedback Form