GRANTS MANAGEMENT 101
Overview of how Florida’s Workforce
System is Funded
Workshop Objectives:
Participants will gain a better understanding of:
• The structure of Florida’s Workforce System
• The grants that fund Florida’s Workforce
System
• Basic federal grant management principles
• Florida’s grant management system
• The need for program management and
financial management to work together
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Major Workforce Grants
Wagner-Peyser (WP): Employment Services
– Granddaddy of all workforce grants (1933)
– Establishes a federal-state partnership for employment
services (labor exchange) for job seekers and employers
– Each Board’s share of funding is based on:
• Civilian Labor Force and the # of Unemployed Individuals
– Grant funding is an anchor grant used to support
infrastructure costs associated with operating the one-stop
system
– Serves the “universal” customer
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Major Workforce Grants
Wagner-Peyser Continued:
– Services must be delivered by “State Merit” staff
– Only “State Merit” staff may directly charge their
time to the WP grant (RWB Business Units)
– Must be used to provide core May be used for
intensive services but cannot be used for training
services
– DEO staff are assigned to Workforce Boards and
are jointly-managed
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Major Workforce Grants
Workforce Investment Act (WIA): Establishes
the structure of the local workforce system
– Partnership between local government and the
workforce board
– Requires an employer-based Board of Directors
– Funding is driven by local labor force data
– Three separate funding streams: Adult, Dislocated
Worker, and Youth
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Major Workforce Grants
Workforce Investment Act Continued: Adults
– Serves all adults age 18 and older
– Priority must be given to low-income adults when
funds are limited
– Triage of Services: Core, Intensive, and Training
– State law requires that 50% of funding (combined
with Dislocated Worker) is spent on training services
(waiver may be obtained)
– Grant funding is another anchor grant used to
support the one-stop system
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Major Workforce Grants
WIA Continued: Dislocated Workers
– Intended to serve individuals who have lost their
job due to a layoff or business closure
– The program also serves self-employed and
displaced homemakers
– State law requires that 50% of funding (combined
with adult) is spent on training services (waiver
may be obtained)
– Funding can be transferred between the
Dislocated Worker and Adult funding streams
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Major Workforce Grants
Workforce Investment Act: Youth
– Serves low-income youth ages 14-21 (those 18-21
may also be served by the Adult Program)
– 5% of those served do not have to be low-income
if they have a barrier to employment
– Funds both in-school and out-of-school programs
– Requires the competitive selection of providers
– 30% of funding must be used to serve out-ofschool youth
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Major Workforce Grants
Welfare Transition (WT) Program:
– The WT Program is Florida’s designated work
services’ program
– Funded by the federal Temporary Assistance for
Needy Families (TANF) Block Grant
– Provides assistance to applicants to help divert
them from going on welfare
– Serves: applicants for cash assistance; cash
assistance recipients; and transitional clients
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Major Workforce Grants
Welfare Transition Continued:
– Welfare reform added the requirement that
recipients of cash assistance work in exchange for
benefits
– Ensures that cash assistance recipients are
engaged in required work activities
– Transitional services may be offered to recipients
reentering the workforce
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Major Workforce Grants
Veterans Programs:
– Local Veterans Employment Representative (LVER)
and Disabled Veterans Outreach Program (DVOP)
– Services must be delivered by “State Merit” staff
– DEO staff are assigned to Workforce Boards and
are jointly-managed
– DVOP staff primarily work at one-stop centers to
assist Veterans with barriers to employment
– LVER conduct outreach to engage employers
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Major Workforce Grants
Other Workforce Grants: Supplemental
Nutrition Assistance Program (SNAP)
– Formerly known as Food Stamp Employment and
Training Program (FSET)
– Serves mandatory Able Bodied Adults Without
Dependents (ABAWD) and others who receive food
stamps and volunteer for the program
– Intent is to provide employment and training
services to help recipients get off of food stamps
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Major Workforce Grants
Other Workforce Grants: Reemployment
Assistance:
– Formerly Known as Unemployment Compensation
– Used to pay for costs associated with helping onestop customers file an initial claim or continuing
claim
– Not to be confused with Reemployment Services
• PREP/REA, EUC-RES
– EUC-RES program is merit-based – REA is not
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GRANT MANAGEMENT PRINCIPLES
OMB Circulars:
– Cost Principles:
• A-87 for State & Local Gov’t, codified at: 2 CFR Part 220
• A-122 for Not for Profits, codified at: 2 CFR Part 230
– Common Rule/Admin Requirements (Codified in
different sections of the CFR:
• A-102 for State & Local Gov’t, codified at: 29 CFR 97 for
USDOL
• A-110 for Not for Profits, codified at 29 CFR 95 for
USDOL
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GRANT MANAGEMENT PRINCIPLES
Cost Principles:
– All federal grants and sub-grants are subject to the
cost principles
– Does not apply to “vendors”
– All costs must be reasonable & necessary
– All costs must be consistently treated
– All costs must be allocable to the federal award
– All costs must be documented and within the
Period of Availability
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GRANT MANAGEMENT PRINCIPLES
Examples of Allowable Costs:
– Salaries and Benefits of those working on a grant
program
– Staff expenses such as travel, equipment, supplies,
etc.
– Rental costs and other infrastructure costs such as
IT and communication systems
– Other allocable costs related to the grant program
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GRANT MANAGEMENT PRINCIPLES
Examples of Allowable Costs with Prior
Approval:
– Equipment
– Promotional items classified as informational (over
$5K) for outreach purposes
– Renovations and Alterations
– Memberships (Civic/Community orgs)
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GRANT MANAGEMENT PRINCIPLES
Examples of Unallowable Costs:
– Entertainment
– Alcoholic Beverages
– Advertising costs to promote the organization
– Fundraising
– Goods or Services for Personal Use
– Lobbying
– Food and Beverage (State Law)
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GRANT MANAGEMENT PRINCIPLES
Administrative Requirements:
– Financial management systems
– Property Management
– Procurement
– Records and Reports
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Structure of Florida’s
Grant Management System
• DEO is the State Administrative Entity for all
Workforce Grant Programs (Grantee)
• Grantee/Subgrantee Agreement allows DEO to
subgrant to the workforce boards
• Notice of Award/Notice of Fund Availability
• Cash Advance and Expenditure Reporting
(OSMIS)
• Closeout
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Why is Grants Management Important
“Closing Thoughts”
• Grants Management is the “Bridge” between
Program and Financial Management
• Operation of a grant program impacts both
program performance and financial
performance
• Accounting staff must understand how the
program works and program staff must
understand how finances impact programs
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